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MINUTES - General Committee - 20210601 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, June 1, 2021 7 p.m. Video Conference Council Members: Mayor Tom Mrakas (Chair) Councillor Wendy Gaertner Councillor John Gallo Councillor Rachel Gilliland Councillor Sandra Humfryes Councillor Harold Kim Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Robin McDougall, Director of Community Services Sara Tienkamp, Acting Director of Operations Techa van Leeuwen, Director of Corporate Services Rachel Wainwright-van Kessel, Director of Finance David Waters, Director of Planning and Development Services Eliza Bennett, Interim Manager, Corporate Communications Phillip Rose, Manager, Library Square Michael de Rond, Town Clerk Patricia De Sario, Town Solicitor Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes This meeting was held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. The Mayor called the meeting to order at 7 p.m. General Committee consented to recess the meeting at 8:57 p.m. and reconvened the meeting at 9:12 p.m. 2 2. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services. 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Community Presentations None. 5. Delegations None. 6. Consent Agenda Consent Agenda item 6.1 was considered following consideration of section 7. 6.1 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 26 and April 23, 2021 General Committee recommends: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 26 and April 23, 2021, be received for information. Carried 7. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting Minutes, items 7.1 to 7.2 inclusive, be received. Carried 3 7.1 Finance Advisory Committee Meeting Minutes of May 11, 2021 1. That the Finance Advisory Committee meeting minutes of May 11, 2021, be received for information. Carried 7.2 Accessibility Advisory Committee Meeting Minutes of May 12, 2021 1. That the Accessibility Advisory Committee meeting minutes of May 12, 2021, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 FIN21-027 - Draft Fiscal Strategy Rachel Wainwright-van Kessel, Director of Finance, provided an overview of the proposed Fiscal Strategy including financial sustainability, the four fiscal strategy pillars, strategic elements, and next steps. General Committee recommends: 1. That Report No. FIN21-027 to be received; and 2. That the presented draft fiscal strategy for the Town be approved. Carried 8.2 CMS21-018 - Library Square Renaming General Committee recommends: 1. That Report No. CMS21-018 be received for information. Carried 8.3 PDS21-059 - Cash-in-Lieu of Parkland Deferral Agreement – Board of Trustees of the Aurora United Church, 15186 Yonge Street General Committee recommends: 1. That Report No. PDS21-059 be received; and 2. That the Cash-in-Lieu payment of $68,500 apportioned to the property owned by the Board of Trustees of the Aurora United Church be 4 deferred until such time that the uses or other circumstances change on the property located at 15186 Yonge Street. Carried 8.4 PDS21-061 - Request for Increased Capital Budget Authority for the Aurora Snow Storage Facility - Lambert Willson Park General Committee recommends: 1. That Report No. PDS21-061 be received; and 2. That the total approved budget authority for Capital Project No. 34006 be increased to $1,190,000.00, representing an increase of $290,000 to be funded from the Services Related to a Highway DC and Storm Water Reserves; and 3. That $175,200 and $114,800 in previously approved capital budget authority for Project No. 34707 and 31108, respectively be transferred to Project No. 34006. Carried 8.5 PDS21-064 - Application for Site Plan Approval, Silhouette Aurora Inc. (Formerly Bara Group), 15086-15106 Yonge Street Part of Lots 1 and 2, Registered Plan 9, and Lots 51 and 52, Registered Plan 246, File Number: SP-2018-03 General Committee recommends: 1. That Report No. PDS21-064 be received; and 2. That the revised development concept for Site Plan Application File SP-2018-03 to permit the development of 53 stacked townhouse units, continue to be approved in principle, subject to the following conditions: i. That all outstanding comments, conditions, and requirements from Town and external agencies be addressed to the satisfaction of the Director of Planning and Development Services, prior to execution of a Site Plan agreement; and ii. That the Owner obtain Minor Variance approval for the required exceptions to Zoning By-law No. 6000-17, as amended, as 5 identified in Table 1 of this report, from the Committee of Adjustment. The Committee’s decision for the Minor Variance shall be final and binding, and the applicant shall satisfy any conditions of approval imposed by the Committee; and iii. That the Owner enter into a Site Plan Agreement with the Town to address requirements of the Town and external agencies, including but not limited to, the provision for payment by the Owner of all applicable fees, securities, and any other financial obligations; and 3. That Council revoke servicing allocation for six (6) townhouse dwelling units. Carried 8.6 OPS21-012 - Alternative Locations for the Aurora Family Leisure Complex (AFLC) Skateboard Park General Committee recommends: 1. That Report No. OPS21-012 be received for information. Carried 8.7 OPS21-013 - Future Off Leash Dog Park Locations General Committee recommends: 1. That Report No. OPS21-013 be received; and 2. That staff include the Engelhard Nursery property in the 10 Year Capital Plan for construction of a future Off Leash Dog Park with trail connection to Sheppard’s Bush/Tim Jones Trail System. Carried 8.8 OPS21-014 - Parkland Naming General Committee recommends: Motion to refer That Report No. OPS21-014 - Parkland Naming be referred back to staff. Motion to refer Carried 6 9. Notices of Motion None. 10. Regional Report None. 11. New Business Councillor Humfryes expressed appreciation to staff for distributing burlap to residents from the Joint Operations Centre and requested an update on the Town's current infestation of Lymantria dispar dispar (LDD). Staff provided information regarding the Town's response, communication plan, and how residents can protect their trees. Councillor Gaertner inquired about the impact of climate change and whether the Town had considered spraying to control the LDD infestation, and staff provided a response. 12. Public Service Announcements Councillor Humfryes extended a reminder regarding the Aurora Farmers' Market and Artisans Fair held each Saturday from 8 a.m. to 1 p.m. at Town Park. Councillor Gilliland noted that second-dose COVID-19 vaccine appointments are now available for residents 80 years of age and older, and extended a reminder about the PinkCars.ca volunteer-based service that helps seniors book and get to their appointments. Mayor Mrakas noted that the flags at all Town facilities have been lowered and will remain at half-mast for 215 hours in memory of the 215 Indigenous children whose remains have been found buried at a former residential school in Kamloops, British Columbia. Council observed a moment of silence in honour of their lives. 13. Closed Session None. 7 14. Adjournment The meeting was adjourned at 10:25 p.m.