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AGENDA - Trails and Active Transportation Committee - 20161118Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 10 a.m. Council Chambers Aurora Town Hall Public Release November 11, 2016 Town of Aurora Trails and Active Transportation Committee Meeting Agenda Date: Friday, November 18, 2016 Time and Location: 10 a.m., Council Chambers, Aurora Town Hall 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Receipt of the Minutes Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 Recommended: That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received for information. 4. Delegations (a) Fausto Filipetto, Senior Policy Planner, Town of Aurora Re: Library Square and Town Park Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Page 2 of 3 (b)Klaus Wehrenberg, Resident Re: Item 1 – Extract from Council Meeting of October 11, 2016; Re: Item 1(6), Report No. PRCS16-044 – Leslie Street Underpasses Construction 5.Matters for Consideration 1.Extract from Council Meeting of October 11, 2016 Re: Item 1(6), Report No. PRCS16-044 – Leslie Street Underpasses Construction Recommended: 1.That the Extract from Council Meeting of October 11, 2016, regarding Item 1(6), Report No. PRCS16-044 – Leslie Street Underpasses Construction, and previous reports and background, be received; and 2.That the Trails and Active Transportation Committee provide comment on the usefulness of Underpass C and whether it is needed in the Trails Master Plan. 6.Informational Items 2.Bike Aurora Update Recommended: 1.That the Bike Aurora Update be received for information. 3.Extract from Council Meeting of October 11, 2016 Re: Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 Recommended: 1.That the Extract from Council Meeting of October 11, 2016, regarding the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received for information. Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Page 3 of 3 7. New Business 8. Adjournment Town of Aurora Trails and Active Transportation Committee Meeting Minutes Date: Friday, September 16, 2016 Time and Location: 10 a.m., Council Chambers, Aurora Town Hall Committee Members: Councillor Sandra Humfryes (Chair), Councillor Tom Mrakas (Vice Chair), Alison Collins-Mrakas, Richard Doust (PRAC Representative), Bill Fraser, Laura Lueloff, and Nancee Webb (EAC Representative) Member(s) Absent: None Other Attendees: Jim Tree, Manager of Parks, Lawrence Kuk, Planner, Jamal Massadeh, Traffic/Transportation Analyst, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 10:08 a.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest and general nature thereof under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Laura Lueloff Seconded by Richard Doust That the agenda as circulated by Legislative Services, with the following addition, be approved: Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 1 of 6 Trails and Active Transportation Committee Meeting Minutes Friday, September 16, 2016 Page 2 of 6  Delegation (a) Eric McCartney, Resident Re: Item 1 – Memorandum from Manager of Parks, Re: Atkinson Park Trail Extension to St. John’s Sideroad Carried 3. Receipt of the Minutes Trails and Active Transportation Meeting Committee Minutes of June 17, 2016 Moved by Bill Fraser Seconded by Nancy Webb That the Trails and Active Transportation Committee meeting minutes of June 17, 2016, be received for information. Carried 4. Delegations On a motion of Richard Doust seconded by Laura Lueloff, the Committee consented on a two-thirds vote to waive the requirements of the Procedural By-law to allow for the addition of Delegation (b) Angela Sciberras, Macaulay Shiomi Howson Ltd., representing Treasure Hill Homes; Re: Trail Connections for Proposed Plan of Subdivision, 1289 Wellington Street East. (a) Eric McCartney, Resident Re: Item 1 – Atkinson Park Trail Extension to St. John’s Sideroad Mr. McCartney spoke in support of the memorandum and noted the benefits of providing a trail connection from Atkinson Park to the south side of St. John’s Sideroad. He presented a video of the Atkinson Park Trail and noted the trail and overpass improvements needed, and parking issues. Moved by Nancee Webb Seconded by Alison Collins-Mrakas That the comments of the delegation be received for information. Carried Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 2 of 6 Trails and Active Transportation Committee Meeting Minutes Friday, September 16, 2016 Page 3 of 6 (b) Angela Sciberras, Macaulay Shiomi Howson Ltd., representing Treasure Hill Homes Re: Trail Connections for Proposed Plan of Subdivision, 1289 Wellington Street East In response to a comment raised by Council at the June 29, 2016 Public Planning meeting, Ms. Sciberras introduced the proposed draft Plan of Subdivision application and acknowledged Council’s comment with regard to a possible trail connection from the subject property to the trail system as identified within the Town’s Trails Master Plan. She confirmed that the trails within the Town’s Trails Master Plan are located outside of the subject property, and acknowledged the possibility of a trail connection, from the easterly portion of the property or along the north side of the subject property on Wellington Street East, to the planned trail as indicated on the Town’s Trails Master Plan. Ms. Sciberras advised that this matter would be taken into consideration by the developer. Moved by Nancee Webb Seconded by Alison Collins-Mrakas That the comments of the delegation be received for information. Carried 5. Matters for Consideration None 6. Informational Items 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad Staff provided an overview of the memorandum and responded to Committee inquiries about the population served by the trail and possible flood plain issues. The Committee suggested that further data and consultation is needed. Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 3 of 6 Trails and Active Transportation Committee Meeting Minutes Friday, September 16, 2016 Page 4 of 6 Moved by Laura Lueloff Seconded by Alison Collins-Mrakas 1. That the memorandum regarding Atkinson Park Trail Extension to St. John’s Sideroad be received; and 2. That the Trails and Active Transportation Committee recommend to Council: a) That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. Carried as amended 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update Staff provided background to the Aurora component of the proposed Lake to Lake Cycling Route and Walking Trail between Lake Simcoe and Lake Ontario, and noted that the proposal was satisfactory in principle. Moved by Councillor Mrakas Seconded by Nancee Webb 1. That the memorandum regarding Lake to Lake Trail Update be received; and 2. That the Trails and Active Transportation Committee recommend to Council: a) That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. Carried as amended 3. Memorandum from Mayor Dawe Re: Conservation Ontario Council Report – Passage of Bill 100 Supporting Ontario Trails Act, 2016 Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 4 of 6 Trails and Active Transportation Committee Meeting Minutes Friday, September 16, 2016 Page 5 of 6 The Committee inquired about formal protection of trails in relation to current or pending legislation. Staff advised that the Town’s Trails Master Plan, as part of the Official Plan, offers good protection. The Committee suggested that the memorandum be shared further on a General Committee meeting agenda. Moved by Alison Collins-Mrakas Seconded by Richard Doust 1. That the memorandum regarding Conservation Ontario Council Report – Passage of Bill 100 Supporting Ontario Trails Act, 2016 be received for information. Carried 4. Extract from Council Meeting of July 12, 2016 Re: Trails and Active Transportation Committee Meeting Minutes of June 17, 2016 Moved by Alison Collins-Mrakas Seconded by Councillor Mrakas 1. That the Extract from Council Meeting of July 12, 2016, regarding the Trails and Active Transportation Committee meeting minutes of June 17, 2016, be received for information. Carried 7. New Business The Committee discussed aspects of the proposed Bike Aurora initiative, including a possible connection to Activate Aurora. It was agreed to extend an invitation to representatives from Activate Aurora to present at the next Trails and Active Transportation Committee meeting. Councillor Humfryes noted that she would formulate a Notice of Motion regarding the Bike Aurora initiative for Council’s consideration. Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 5 of 6 Trails and Active Transportation Committee Meeting Minutes Friday, September 16, 2016 Page 6 of 6 8. Adjournment Moved by Alison Collins-Mrakas Seconded by Councillor Mrakas That the meeting be adjourned at 10:58 a.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Minutes Page 6 of 6 10/31/20161Advisory Committee MeetingLibrary Square & Town ParkFausto FilipettoSenior Policy PlannerTown of AuroraTrails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 1 of 20 10/31/20162Background (Aurora Promenade)In 2009 the Town initiated a secondary planning processfor the Downtown/Yonge Wellington Street CorridorThis resulted in the creation of a Concept Plan - UrbanDesign Strategy for the area now known as “The AuroraPromenade”Implementing policies were included in the Town’s newOfficial Plan Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 2 of 20 10/31/20163Background (Cultural Precinct)Key Strategy is to reinforce and enhance a CulturalPrecinct within the three block area of Library Square tothe Town Park Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 3 of 20 Background (Cultural Precinct/Repurposing Study)Two studies were undertaken in 2015/2016:Concept Plan for the Cultural PrecinctRepurposing StudyCouncil directed Staff to consult on the results of the two studies in the Spring of 201610/31/20164Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 4 of 20 Background (Public Consultation)A public consultation strategy was endorsed by Councilin June 2016 which included:Public Outreach (Survey/Questionnaire)On-line SurveySocial Media StrategyPublic Meetings10/31/20165Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 5 of 20 Background (Public Consultation)The Public Consultation focussed on Library Square andTown ParkStaff conducted surveys during:Concerts in the ParkFarmer’s Markets (Incl. Doors Open)At the Aurora Public Library10/31/20166Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 6 of 20 Background (Library Square Concept)10/31/20167Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 7 of 20 Background (Town Park Concept)10/31/20168Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 8 of 20 What We Heard (Town Park)Don’t change Town Park (Approximately 33%)In favour of Proposed Concept Plan(Approximately26%)Other (Approximately 41%)10/31/20169Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 9 of 20 What Else We Heard (Town Park)Like the Concept Plan but keep the BaseballDiamondLike/love the splash pad/skating rinkBaseball Diamond is underutilizedNeed more seating and benchesNo need to change the bandshell10/31/201610Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 10 of 20 What To Do with the Armoury?10/31/201611Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 11 of 20 What To Do with the Armoury?Art Gallery/Studio (13Respondents)Farmer’s Market/Artisan Fair (39Respondents)Community Club House (14Respondents)Restaurant, Café, Brewery, Winery (19Respondents)All of above (4Respondents)Other popular responses: Snack Bar, Community Space,Vendor, Concert Venue10/31/201612Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 12 of 20 What We Heard (Library Square)Like the Proposed Concept Plan (Approximately43%)Don’t Change Library Square (Approximately14%)Other (Approximately 43%)10/31/201613Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 13 of 20 What Else We Heard (Library Square)Like Concept Plan but concerned about height & densityParking ConcernsNeed more parking in the downtownNeed more restaurants in the downtown10/31/201614Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 14 of 20 What To Do with the Former Library?10/31/201615Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 15 of 20 What To Do with the Former Library?Art Studio (7Respondents)Meeting Hall (1Respondent)Offices (2Respondents)Community Club House (5Respondents)Community Class Room (7Respondents)Dance Studio (3Respondents)All of above (1Respondent)Other: Community Use, Retail, Parking, Museum 10/31/201616Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 16 of 20 What To Do with the Former Seniors Centre?10/31/201617Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 17 of 20 What To Do with the Former Seniors Centre?Sports Hall of Fame (3Respondents)Meeting Hall (2Respondents)Offices (1Respondent)Community Club House (5Respondents)Community Class Room (2Respondents)Art Studio (6Respondents)Performing Art Studio (6Respondents)All of Above (1Respondent)Other: Community Use, Retail, Parking10/31/201618Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 18 of 20 Next StepsOctober 19:Meeting with Library BoardOctober 24:Aurora Chamber of CommerceOctober/November:Aurora Advisory CommitteesNovember:Council WorkshopNovember/December:Council Action10/31/201619Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 19 of 20 Thank you!Questions/Comments/Discussion10/31/201620Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (a) Page 20 of 20 Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016Delegation (b) Page 1 of 1 Page 1 of 1 7.Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 11) and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of October 4, 2016 That the General Committee meeting report of October 4, 2016, be received and the following recommendations carried by the Committee be approved: (6)PRCS16-044 – Leslie Street Underpasses Construction 1.That Item 6, Report No. PRCS16-044 – Leslie Street Underpasses Construction, and previous reports and background, be referred to the Trails and Active Transportation Committee for comment on the usefulness of Underpass C and whether it is needed in the Trails Master Plan, and that staff report back. Carried Extract from Council Meeting of Tuesday, October 11, 2016 Attachment 1 - Report No. PRCS16-044 and previous reports/background Town of Aurora General Committee Report No. PRCS16-044 Subject: Leslie Street Underpasses Construction Prepared by: Jim Tree, Manager of Parks Department: Parks, Recreation and Cultural Services Date: October 4, 2016 Recommendation 1.That Report No. PRCS16-044 be received; and 2.That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) underpasses in the amount of $148,336 be approved; and 3.That the budget for Project No. 73177 Regionally Approved Underpasses be increased for a total of $901,960. Executive Summary The Region of York Transportation Services Department has completed a Public Tender for the reconstruction and widening of Leslie Street for the section of road between the Town of Aurora northern limit to Wellington Street East. There are two pedestrian underpasses approved by Council that are to be implemented in this construction project and the Tendered costs for these underpasses exceed the approved budget. Staff are seeking Council approval for an increase in underpass funding. •Additional 50% funding in the amount of $148,336 will be required based on actual Region of York Tender Prices who indicate that the increase is a reflection of current market value costs •Project does not include underpass illumination or access to the surface of Leslie Street. These features may be added at the Town’s expense in the future if deemed necessary •Council can decide to not proceed with the underpasses without impacting the Region’s Tender provided this determination is made prior to the end of 2016 Attachment 1 October 4, 2016 Page 2 of 6 Report No. PRCS16-044 •A construction and operational agreement between the Town and the Region of York is currently under review Background The Region of York has scheduled the reconstruction of Leslie Street from the northern limit of the Town of Aurora to Wellington Street commencing in 2017. As part of this reconstruction project, Council had approved additional funding for two (2) pedestrian underpasses at the November 3, 2015 General Committee meeting as follows: THAT Report No. PR15-034 be received; and THAT the construction of Underpasses C and D, as outlined in this report, and in accordance with the Town of Aurora Trails Master Plan, be approved; and THAT funding in the amount of $212,882 be approved; and THAT 90% of the funds required to construct the underpasses be allocated from the applicable Development Charge Reserve and that the remaining 10% funding be allocated from the applicable Parks and Recreation related reserves; and THAT staff be directed to enter into an Agreement with The Regional Municipality of York to facilitate the process of construction of the Two (2) underpasses, the associated financial arrangements, and any matters dealing with the future operation and maintenance of these underpasses; and THAT the Mayor and Town Clerk be authorized to execute the necessary Form of Agreement including any and all documents and ancillary agreements required to give effect to same. The additional funding of $212,882 was required as a result of an increase in the construction cost estimate of the underpasses provided by the Region of York project consultants. Analysis Actual Project Construction Tender Results Reflect Significant Increase in Underpass Costs October 4, 2016 Page 3 of 6 Report No. PRCS16-044 The Region of York Transportation Services Department has advised that their Tender process for the reconstruction of Leslie Street has been completed. The actual bid prices have resulted in a significant increase in the cost of the underpasses such that the Town of Aurora share has increased by an additional $148,336. This brings the Aurora 50% share of the two underpasses to a total of $901,960 which exceeds the current approved budget of $753,624. The Region of York has not offered any additional information or explanation for this increase other than to indicate that the project prices are simply a reflection of the current market prices based on the scope of work specified in the tender documents. Scope of Works Does Not Include Lighting or Street Access The underpasses have been designed and tendered without the inclusion of illumination components or other security measures as the Region has taken the position that these additions would not be eligible for Regional funding assistance. In addition access to the underpasses from the road surface will not be included in the underpass construction works as this is also viewed by the Region to be outside of the shared costs. In view of this situation and in the event that illumination and road access to the under passes is desired by the Town, these features will need to be considered at a future date. It is expected that the underpasses will not be opened until completion of the associated Trails related works estimated to be completed within the next 4 to 5 years. Should it be determined that illumination and road side access to the underpasses is required, staff will provide Council with further information and cost implications in this regard in future reports and Capital Budget submissions. Construction and Operating Agreement Currently Undergoing Review Pursuant to Council directive associated with PRS 2015-034, Legal Services are currently reviewing the draft Underpass Construction and Operating Agreement. This agreement will set out the roles and responsibilities of the Region of York and the Town during the construction and then the operation of the underpasses. Significant terms in the agreement include the following: •The Town of Aurora will own and maintain the underpasses to the standards specified for municipal trails in Aurora •Major structural repairs or expansion will be funded equally by the Town and the Region of York October 4, 2016 Page 4 of 6 Report No. PRCS16-044 •Further works or improvements associated with illumination or street access to be completed at the sole cost of the Town of Aurora •The Agreement be automatically renewed unless any one or both parties wishes to terminate the Agreement. The Town Must Make the Final Decision on Proceeding with the Underpass Construction Prior to the end of 2016 The Region of York has advised that the Tender for the reconstruction of Leslie Street has been awarded to the contractor and work is scheduled to commence in 2017. As such, the Region further advises that the Town of Aurora must commit to funding the 50% share of the Underpass cost prior to the end of 2016. Should it be determined by Council not to proceed with the underpasses, the item can be removed from the road reconstruction contract without penalty provided this occurs prior to the end of this year. Advisory Committee Review This matter has not been circulated to the Trails and Active Transportation Committee (TATC) as the Committee has previously endorsed these underpasses and the Trails Master Plan Policy. Financial Implications Currently Capital Project No. has an approved budget amount of $753,624. The Region of York Tendered price for the Towns 50% share of the construction and contract administration is $901,960 as outlined in the Financial Table below: Item Total Eligible for Cost Sharing Town of Aurora Cost Pedestrian Underpass at Station 10+796 Roadside Protection $195,447.73 Earth Excavation for Pedestrian Tunnel $37,530.00 $37,530.00 $18,765.00 Precast Concrete Pedestrian Tunnel, 5000 mm x 3000 mm $380,721.06 $380,721.06 $190,360.53 Waterproofing Pedestrian Tunnel $32,340.00 $32,340.00 $16,170.00 Granular Bedding for Pedestrian Tunnel $8,394.10 $8,394.10 $4,197.05 October 4, 2016 Page 5 of 6 Report No. PRCS16-044 Communications Considerations No communication considerations at this time. Link to Strategic Plan The construction of the underpasses supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle by implementing and regularly updating the Trails Master Plan to improve connectivity. Post-Tensioning Pedestrian Tunnel $54,146.96 $54,146.96 $27,073.48 Granular Backfill for Pedestrian Tunnel $48,975.00 $48,975.00 $24,487.50 Chain Link Fence for Pedestrian Tunnel $10,395.00 $10,395.00 $5,197.50 Geotextile for Pedestrian Tunnel $2,601.84 $2,601.84 $1,300.92 Pedestrian Underpass at Station 12+400 Roadside Protection $347,771.61 Earth Excavation for Pedestrian Tunnel $113,574.00 $113,574.00 $56,787.00 Precast Concrete Pedestrian Tunnel, 5000 mm x 3000 mm $586,507.96 $586,507.96 $293,253.98 Waterproofing Pedestrian Tunnel $43,085.70 $43,085.70 $21,542.85 Granular Bedding for Pedestrian Tunnel $4,977.00 $4,977.00 $2,488.50 Post-Tensioning Pedestrian Tunnel $54,146.96 $54,146.96 $27,073.48 Granular Backfill for Pedestrian Tunnel $99,365.00 $99,365.00 $49,682.50 Armour Stone Retaining Walls for Pedestrian Tunnel $52,370.55 $52,370.55 $26,185.28 Chain Link Fence for Pedestrian Tunnel $8,431.50 $8,431.50 $4,215.75 Geotextile for Pedestrian Tunnel $4,567.85 $4,567.85 $2,283.93 York Region Watermain with Temporary By-Pass at Station 10+800 750 mm Drain Valve Chamber (VC4) at STA 10+778 $68,512.50 $68,512.50 $34,256.25 Total Construction Cost to Aurora: $805,321.49 Administration Cost (6%) $48,319.29 CA and Inspection Cost (6%) $48,319.29 Total Cost to Aurora: $901,960.07 October 4, 2016 Page 6 of 6 Report No. PRCS16-044 Alternative(s) to the Recommendation Option 1: Council can decide not to proceed with one or both of the underpasses however this would not be in keeping with the Trails Master Plan Policy where grade separated crossing of major arterial highways are the preferred method of crossing. Conclusions Based on the long term planning goals associated with the Trails Master Plan and the Town's efforts to continue to develop a high quality trails system, it can be concluded that; • This investment in trails underpasses will facilitate the safe passage of trail users and result in a significant improvement in accessibility of our trails • This is the single opportunity available to the Town to complete this project Attachments Attachment #1 — Trails and Underpasses C & D Location Map Previous Reports PR15-034 — Pedestrian Underpasses — Leslie and St. John's Sideroad, November 3, 2015 Pre -submission Review Agenda Management Meeting review on September 15, 2016. Departmental Approval Allan D. Downey Director, Parks, Recreation and Cultural Services Approved for Agenda "e_n Doug Nadorozny Chief Administrative Officer =======Secretariate Rd Secretariate Rd Heddle Cres Heddle Cres ExcellerCirStarr Cres Starr Cres Hilton Blvd Nicklaus Dr First Commerce DrAmes Cres Pelletier Crt P o in t o n S tBarr Cres Portminster CrtCullerCullerNorwickRd Wildrush Pl La dyDi a naCr t McLarty Gt Kane Cres Brooks Ave Kerr LnCollis Dr TallantinePlExec u t i v e D rBrooker Ivy Jay Cres Zokol DrShadrachDr ShadrachDrBilbroughStBilbrough St Cosford St SneddenAveVan A ll e nWayKingsmereAveTegalPlLewis Honey Dr Baywell Cres Baywell Cres ComfortLnComfort Ln MavrinacBlvdMavrinacBlvdMavr i nacBl vdConoverAveHollandviewTrHollandview Tr H o l l i d g e B l v dWoodroof Cres WoodroofCres John West WayConoverAveTonner Cres ConoverAveHighlandBladeRdS tat e F arm Way Don Hillock DrPetermannStSteckleySt OstickSt NorthernDancerLnSteel Dr ValemountWay AbbottAveCasemountStChippingwood Manor Eakins Dr BlaydonLn Magna DrStronachBlvdFouracreWayHogaboom AvePattemore Gt Cottinghill Way Gwilliam Ln UsherwoodStAusman Gt Isaacs o n C re s ServiceRdM arilyn A v eMugfordRd Laurelwood Gt KirkvalleyCres BowlerSt Broo kstone Pl SirIvorCrt Newpark Blvd StilesAveKinrara Crt NorsanCrt Damascus Crt Lockwood Cir M a rjo rieD rGagnon Pl H o l g a t e Cir FilibertoPlBest Cir Puck's Pl Gundy Way Marshview Ave LuxtonAveDelattaye AveMcNallyWayStonehaven Ave S u f f o l k Ave Bro ug hto n Ln S c h a e ff e r Martell Gt Halldorson AveKidd CirBridgenorthDrDillmanAveMcBean Ave Gemmill DrGatewayDrSilken Laumann Dr A m berhillWay Wyatt Ln OchalskiRd EvelynBuckLn McMasterAveA d en aMeadow s WayWyattLnHarrySyrattAveBorealisAve BorealisAve River Ridge BlvdMavrinac BlvdHartwell Way Hollandview Tr RiverRidge Blvd ConoverAveHartwell Way Conover AvePedersen Dr Spring Farm Rd Spring F a r m R d CarriageWkDowney Cir Creebrid g e C r e s Morland CresCivic Square Gt Reynolds CresMorleyCookCr e s Kidd Cir Kane Cres Watkins GlenCresTrent StEarl Stewart Dr Lyman Blvd Hadley CrtKirkvalley Cres Sandlewood CrtWyatt LnMavrinac BlvdWeslock CresLimeridge StWallwark St Sirona's Ln GouldingAveDovercourt Ln Landresse C r t Downey Cir Heaney CrtMatson C r t Bayley CrtHorsley CrtY v o n n e P l Alfred CrtFields Crt Lewis Honey Dr Collingwood CrtPedersen Dr Kirkvalley CresEarl Stewart DrEarl Stewart DrReynolds Cres Mavrinac BlvdFirst Commerce DrIvy Jay C r e s Tonner CresBi lb rough S t Usher woodSt Ames CresCollis DrMcMasterAveJohn West WayZokol Dr Zokol Dr Weslock CresMorland CresA d e n a M e a d o w s W a y Don Hillock Dr Stonehaven Ave Touch Gold Ln Lewis Honey Dr Burton Howard Dr Harry Penrose AveWinn PlEdwin Pearson StD eGraaf CresDeGraaf C r e s Thomas Phillips DrMajor CresNovan CresBaber CresB a b er CresCrockart Ln Brodie DrPayne CresPayne CresMinlow WayStocks LnThomas Phillips Dr Thomas PhillipsDrBuckle CresHutt CresClifford Dalton DrMowder DrRoyHarper Ave Roy Harper Ave RoyHarper AveRussellParkerCresBridgepointeCrt Forest Grove Crt William Graham DrWilliam Graham DrWilliam Graham DrCh ouinard Way C hou i nard Way Bolsby CrtFolliot StConstable StHancock StMcKeeCrtGower Dr Hom er C resRothwellStHartwell WayHartwellWayJosephHartmanCresSchurman StKashani CrtBoland Crt CraneStCrane St Cr a n e S tRead St Roth StRoth StCobb StPeter Miller St R a d ial Dr R adialDrCapreol AveDurbleeAveSparksSt Towns Ln Scrivener DrH o lladayDr H o lla d a y D rHolladay Dr Con klin C r esConklin Cres ConklinCres B adgerowWay Badgerow WayStarkweatherStScrive n er Dr Milliken DrDuggan StProud CrtElyse Crt Addison Hall Dr Hamster Cres MikeBoshevskiCrtTOWN OF WHITCHURCH-STOUFFVILLETOWN OF WHITCHURCH - STOUFFVILLETOWN OF NEWMARKET UNDERPASS LOCATION "C" UNDERPASS LOCATION "D"BAYVIEW AVENUEST JOHN'S SIDEROAD EAST WELLINGTON STREET EAST AURORA ROADLESLIE STREETST JOHN'S SIDEROAD EAST ST JOHN'S SIDEROAD EAST BAYVIEW AVENUEWELLINGTON STREET EAST LESLIE STREETMcLeod WoodNatureReserve DucksUnlimitedCanada Legend Proposed 2C Trails Underpass Proposed Sidewalk Trail Connections Trail Route On Existing Municipal Lands Trail Route On Future Lands Yet To Be Determined Trail Route Lands To Be Conveyed Pending Subdivision Agreement Ducks Unlimited Canada McLeod Wood Nature Reserve Proposed Lots Map created by Town of Aurora Planning and Development Services Department - GIS Division, October 15, 2015. Updated September 14, 2016. Base Data provided by York Region. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. The Town of Aurora is not responsible for any errors or omissions on the map and makes no guarantees regarding the accuracy and completeness of the information presented. The Town of Aurora cannot be held liable for any choices made, actions performed or damages sustained by the user based upon the data provided. Duplication and/or reproduction of this map for commercial use is strictly prohibited. PROPOSED TRAILS FOR 2C DEVELOPMENT AREA¯ 0 100 200 Metres TOWN OF AURORA GENERAL COMMITTEE REPORT No. PR15-034 SUBJECT: Pedestrian Underpasses – Leslie Street and St. John’s Sideroad FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: November 3, 2015 RECOMMENDATIONS THAT Report No. PR15-034 be received; and THAT the construction of Underpasses A, C and D, as outlined in this report, and in accordance with the Town of Aurora Trails Master Plan, be approved; and THAT funding in the amount of $1,962,790 be approved; and THAT 90% of the funds required to construct the underpasses be allocated from the applicable Development Charge Reserve and that the remaining 10% funding be allocated from the applicable Parks and Recreation related reserves; and THAT staff be directed to enter into an Agreement with the Regional Municipality of York to facilitate the process of construction of the three underpasses, the associated financial arrangements, and any matters dealing with the future operation and maintenance of these underpasses; and THAT the Mayor and Town Clerk be authorized to execute the necessary Form of Agreement including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT To obtain Council approval to construct three underpass structures as recommended in the Trails Master Plan. BACKGROUND The Trails Master Plan was approved by Council on October 25, 2011 and within this document, grade separated trail crossings are identified in a number of locations within the municipality. November 3, 2015 - 2 - Report No. PR15-034 Grade separated trail crossings are the preferred method of crossing busy arterial roads, rail corridors and other pedestrian and motorized traffic interfaces in that they facilitate a much safer means of crossing roads or barriers and add significantly to both the unhindered continuity of an off-road trail and the users overall experience of a connected municipal trail system. This report specifically deals with three individual underpass structures being contemplated for construction on Leslie Street. These underpasses have been the subject of multiple reports and discussions at both Council and the Trails and Active Transportation Committee (TATC). For the purposes of this report the three Underpasses with be referenced as Underpasses A, C and D. UNDERPASSES C & D At its August 13, 2013 meeting, Council approved Report PR13-038 St John`s Sideroad and Leslie Street Trail System Underpasses, for the construction of two Trail Underpasses, in partnership with the Region of York, to facilitate the trails contemplated in the 2C Development lands in the locations shown on the attached plan. These underpasses have been included in the Region of York Transportation Departments project design for the reconstruction and widening of Leslie Street scheduled to commence in 2017. Council approved Underpasses C and D on the basis of a 50% cost-sharing partnership arrangement with the Region of York through the Municipal Partnership Program for Cycling and Pedestrian related infrastructure projects. The original cost estimates for the two approved underpasses were provided by the Region of York Transportation Department in their June 12, 2013 report to the Regional Transportation Services Committee as follows: JUNE 12, 2013 REGION OF YORK ESTIMATE Underpass Region of York 50% Town of Aurora 50% TOTAL PROJECT C $200,000 $200,000 $400,000 D $275,000 $275,000 $550,000 $950,000 Region of York Transportation Services staff have recently updated their estimate for the two underpasses as follows: November 3, 2015 - 3 - Report No. PR15-034 REVISED AUGUST 8, 2015 REGION OF YORK ESTIMATE Underpass Region of York 50% Town of Aurora 50% TOTAL PROJECT C $254,624 $254,624 $509,250 D $390,425 $390,425 $780,850 12% CONSTRUCTION ADMIN $77,406 $77,406 154,812 TOTAL 50% share $722,455.00 $722,455.00 $1,444,912.00 Staff requested a detailed explanation from the Region as to what has transpired since 2013 to inflate the original cost estimate by $494,912.00. The Region responded to our request and provided the following information from the project engineering consultant: Culvert at STA 10+796: The original estimate was $400,000 and the revised estimate is $509,000. The increase in cost is due to addition of the 750mm Concrete Pressure water main drain valve & chamber and additional water main reinstallation that will be required now. The requirements of the water main works were not anticipated at the time when the original cost estimate was produced and it came to our attention during the detail design phase. Culvert at STA 12+400: The original estimate was $550,000 and the revised estimate is $781,000. The increase in cost is due to increased length of the underpass. Originally it was anticipated that the culvert will be constructed perpendicular to the road. Due to the site constraints and conflict with the existing drainage culvert, the underpass structure is deigned parallel to the drainage culvert that is skewed and consequently increased the length of the culvert needed. In addition, the increased in the length added additional excavation and backfill costs. In addition to the aforementioned cost increase, the Region has now included a project administration cost of 12%. In summary, the revised Town of Aurora 50% share of the two previously approved underpasses C and D is now $722,455.00. UNDERPASS A To further determine more accurate costing of Underpass A, Council, at its November 12, 2013 meeting, adopted the recommendation from the October 18, 2013 Trails and Active Transportation Committee (TATC) meeting as follows: November 3, 2015 - 4 - Report No. PR15-034 THAT Council adopt the following Trails and Active Transportation Committee recommendation from the meeting of October 18, 2013: 2. Memorandum from the Manager of Parks Re: Leslie Street Underpass A THAT staff be directed to develop a terms of reference and retain an engineering firm to conduct a preliminary design and cost analysis for the underpass in consultation with the Region of York staff provided that the cost of the design is to a maximum of $50,000.00. COMMENTS Underpass A is perhaps the most significant grade separated crossing in the entire 2C Development lands in that it connects all of the off-road trails in 2C on both the east and west side of Leslie Street as well as to the future Wildlife Park Trails and to the Town of Newmarket Trail system. In addition, Underpass A works in close companionship with the proposed Overpass B which is being constructed by the Region of York, at no cost to the Town, in conjunction with the upcoming reconstruction of St. John’s Sideroad. Both St. John’s Sideroad and Leslie Street will be major arterial four lane roads when reconstructed in 2017 and the likelihood of Underpass A being introduced on Leslie Street at a future date is highly unlikely due to the many logistical constructions issues and enormous associated costs. This is the only opportunity that Underpass A could be implemented. CONNECTIVITY OF THE 2C TRAIL SYSTEM The 2C Development is somewhat unique in that 2C was planned and develop in the broader context with the involvement of the majority of property owners in the overall functionality of the roads, trails and parks in the entire development block. This presented an opportunity to provide a superior network of trails that would serve as the best example to date of a well planned and executed system of trails that would provide excellent recreational, utilitarian and non-motorized transportation corridors all aimed at making 2C a more walkable community. These attributes are all identified in the Council approved policies contained in the Trails Master Plan. On the surface, the proposed trails underpasses that were identified in the Trails Master Plan and in particular the 2C area, may appear as somewhat extravagant luxuries that provide a limited benefit to the overall community. The fact remains that the trail system in Aurora is highly popular with our residents such that it was revealed in the public survey conducted during the formulation of the Trails Master Plan, that the Town’s trail system was the single most popular recreational activity in Aurora and that the public supported further investment in expanding and improving the system. November 3, 2015 - 5 - Report No. PR15-034 It is important to note that development of the existing trail system in Aurora has taken more than 40 years to implement and implementation and much of the system was developed incrementally when land became available and was conveyed to the municipality through the private land development industry bit by bit. In the case of 2C much of the land required for the trail system has already been transferred to the municipality or will be transferred through the orderly process of the overall 2C development area in accordance with all of the Town policies and plans. We have attached a map which provides clarity on the Trails proposed within 2C and the status on the ownership of these lands. With this information it is clear that all of the lands required to facilitate the trails and underpasses in 2C either are in place or, as with the other trails in Aurora, will be available in the fullness of time. An alternative to Underpass A was included in the preliminary design exercise. The alternative includes ramps that traverse the slopes on both the east and west side of the Leslie Street road embankments. These lengthy ramps would extend from the trail in the valley floor to the intersection of St. John’s Sideroad and Leslie Street and be benched into the road embankments; however, on the east side of Leslie Street the ramps cannot be constructed entirely within the Regional road right-of-way due to the severity of the grades in this particular location. As such, the Town would need to acquire a portion of the lands from the neighbouring property owner at some point in the future in order to construct the ramps. The estimated cost to construct these ramps is $375,000.00 and the Region of York has committed to providing $50,000.00 in funding assistance toward the at-grade crossing and ramps. Regional staff has indicated that a further contribution at the request of the Town may require a Regional Council approval. Unlike Underpasses C and D, Underpass A was not supported by the Region of York for inclusion in the Municipal Partnership funding program due to the fact that there is no requirement to replace or alter existing culverts or infrastructure in this location and as such it is not necessary for the Region to excavate through the entire width of the road base. Following direction from Council at its November 12, 2013 meeting, staff completed the Terms of Reference and retained an engineering consulting firm to complete a preliminary design and cost estimate for Underpass A. This work has been ongoing since 2013 and has just recently been completed. The preliminary design has taken into consideration all aspects of the underpass including the structural elements and any complications or conflicts with existing services that will be encountered should the project be implemented. As a result, it has been determined that the project is feasible; however, it will be necessary to incorporate a number of engineering solutions to mitigate conflicts with existing water and sewer mains in the location of the underpass. November 3, 2015 - 6 - Report No. PR15-034 The Region of York Transportation Services staff have reviewed and approved, in principal, the Underpass A preliminary design and are prepared to include this project in the Leslie Street reconstruction project tender should Council support funding this underpass. The estimated cost of Underpass A is $1,749,907.50. Upon assumption of the underpasses, the Town will be required to maintain the trail surfaces and the illumination components within the structures, although these costs have not been identified at this time. It is expected that the costs will be nominal and included in annual Parks and Recreation operating budgets. The Region of York would continue to own and maintain the major structural components. LINK TO STRATEGIC PLAN The construction of the underpasses supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle by implementing and regularly updating the Trails Master Plan to improve connectivity. ALTERNATIVE(S) TO THE RECOMMENDATIONS 1. To defer the construction of Underpass A and direct staff to request 100% funding from The Region of York for the optional at-grade crossing and ramp system to be fully implemented at a future date when sufficient lands required to build the ramps on the east side of Leslie Street have been secured through the land development process. 2. To defer construction on one or both Underpass C and D and reallocate funding for these underpasses to Underpass A. 3. To defer construction of Underpass A and the at-grade crossing at this time. 4. Further options as required. FINANCIAL IMPLICATIONS Currently Underpasses C and D are partially funded and approved in Capital Project Account; however, as a result of the revised cost estimate provided by the Region of York Transportation Department, an additional Aurora contribution of $212,882.00 will be required in order to match the Region`s 50% contribution to these underpasses. November 3, 2015 - 7 - Report No. PR15-034 UNDERPASSES C and D Currently Underpass A is unfunded and not included in the 10-year Capital Forecast as it was removed following the initial Council directive to not construct this underpass. UNDERPASS A Summary of funding requirements UNDERPASSES C and D $212,882.00 UNDERPASSES A $1,749.907.50 TOTAL This project is eligible for 90% development charges funding as a growth related recreation infrastructure as follows: DC 90% $1,766,510.50 Parks & Recreation Reserves 10% $196,279.00 CONCLUSIONS That Council approve Underpasses A, C and D as outlined in this report and that the projects be funded through the Development Charges and Parks and Recreation Reserve accounts. UNDERPASS TOTAL COST AURORA SHARE 50% APPROVED 2016 FUNDING SHORTFALL C $509,250.00 $254,624.00 $254,533 $91.00 D $780.850.00 $390,325.00 $254,533 $135,791 Contract admin $158,000 $77,000 $0 $77,000 Total Shortfall $212,882.00 UNDERPASS TOTAL COST AURORA SHARE 100 % APPROVED FUNDING A $1,749.907.50 $1,749,907.50 $0 $1,962,789.50 November 3, 2015 - 8 - Report No. PR15-034 Staff be directed to enter an Agreement with the Regional Municipality of York for the purposes of facilitating the underpass construction projects in conjunction with the Leslie Street reconstruction project in 2017. PREVIOUS REPORTS PR13-038— Leslie Street Underpasses August 13, 2013 ATTACHMENTS Attachment #1 — Staff Report No. PR13-038 St John's Sideroad and Leslie Street Trail System Underpasses — August 13, 2013 Attachment #2 — Proposed Trails Map for 2C Development Area PRE -SUBMISSION REVIEW Executive Leadership Team Meeting, Wednesday, October 21, 2015. Prepared by: Jim Tree, Parks Manager- Ext. 3222 W, 4n - Allan D. Downey Patrick Moyle Director of Parks and Recreation Interim Chi f dministrative Officer TOWN OF AURORA COUNCIL REPORT No. PR13-038 SUBJECT: St John’s Sideroad and Leslie Street Trail System Underpasses FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: August 13, 2013 RECOMMENDATIONS THAT report PR13-038 be received for information; and THAT the two (2) underpasses noted in Attachment #1 of this report as Underpass “C” and “D” be approved as recommended in report PR13-035; and THAT Council provide direction with regards to Underpass “A” and that the Region of York be requested to prepare a design specification for this underpass and include the underpass in the Regional Tender for the reconstruction of Leslie Street if funding is approved; and THAT the underpass shown at the Marsh Creek Crossing noted in Attachment #1 of this report as Underpass “E” not be constructed. PURPOSE OF THE REPORT To provide Council with additional information on the matter of Grade Separated Trail Underpasses as directed by Council at the July 16, 2013 Council meeting. BACKGROUND In report PR13-035, which was presented at the July 16, 2013 Council meeting, staff recommended that Council approve the construction of two Grade Separated Underpasses to facilitate future trail development in accordance with Trails Master Plan. These underpasses had received Regional approval and the Region has agreed in principal to partner with the Town of Aurora and share in 50% of the cost to build this infrastructure, subject to final budget approval. August 13, 2013 - 2 - Report No. PR13-038 In addition to these underpasses there was reference to two additional underpasses. One underpass is in the vicinity of St John’s Sideroad and Leslie Street while the other is in the vicinity of St John’s and Mavrinac Boulevard. Leslie Street and St. John’s Sideroad Underpass (Underpass “A”) This crossing had been requested by the Town and is included in the Trails Master Plan at a location 130 meters south of St John’s Sideroad (see attached Fig.1). This crossing is not supported by the Region of York as noted in the below excerpt from the Region of York Transportation Services Committee June 12, 2013 Report of the Commissioner of Transportation and Community Planning: The proposed active transportation underpass trail crossing on Leslie Street, south of St. John’s Sideroad would require a dedicated independent underpass as the existing drainage culvert does not require replacement The existing 55 metre long culvert on Leslie Street south of St. John’s Sideroad is in good condition and requires only a 4 metre extension to accommodate the new width of Leslie Street. As such, an active transportation underpass trail crossing at this location would require a dedicated indep endent underpass. The cost to install an underpass at this location is approximately $1,200,000 as previously indicated in the February 17, 2011 Council Report. Given the close proximity (130 metres) of the proposed trail to the existing signalized intersection of Leslie Street and St. John’s Sideroad; that the Town of Aurora’s Draft Trail Route Network and Aurora 2c Secondary plan both include a trail connection from the proposed culvert to the traffic control signals at St. John’s Sideroad; and that the ramp required to get from water level to road level is approximately 120m in length, a standalone culvert is not a cost effective solution and Region staff would not recommend any cost sharing under the Municipal Pedestrian and Cycling Partnership Policy for this project. In view of the Region’s position on this underpass, the Town of Aurora would be required to fund the project 100%. As indicated by the Region, the cost for this crossing is currently estimated at $1,200,000.00. The Region has indicated that their Tendering Policy will not permit an unfunded project to be included in a Regional Tender and, as such, it will not be possible to carry this item in the Region’s Tender unless the Town of Aurora commits to funding the underpass project. As an alternative to the underpass, the Region has committed to constructing the walkways and ramps required to facilitate pedestrians and cyclist access from the trail, up the slopes to the controlled intersection for the safe crossing of Leslie Street. August 13, 2013 - 3 - Report No. PR13-038 St. John’s Sideroad and Mavrinac Boulevard Underpass (Underpass “E”) This crossing is not identified as a Grade Separated Underpass in the Trails Master Plan; rather, it is shown as an at-grade crossing. The request for a Grade Separated Crossing was recommended by the former T rails Sub- Committee following final approval of the Trails Master Plan. In response to this request, the Region of York Transportation Department has recently provided staff with some technical information and preliminary costing for this underpass. COMMENTS For clarity purposes Attachment #1 being the Trails Master Plan mapping has identified all of the relevant crossings being contemplated at this time which involve both the Town of Aurora and the Region of York. The following table describes each of the crossings and its current status in terms of design and funding: UNDERPASS MAP LOCATION REGION OF YORK POSITION OVERALL COST & COST SHARING TOWN OF AURORA COST A Region of York does not support Underpass “A” $1,200,000.00 $1,200,000 B Region supports Underpass “B” with clear span bridge Unknown cost Region funded 100% $0 C Region supports Underpass “C” $550,000 Region & Town to share 50% $275,000 D Region supports Underpass “D” $400,000 Region and Town to share 50% $200,000 E Region will permit the revision from an at grade crossing as per Trails Master Plan to Underpass $1,300.000 current estimate, Region has not committed to cost sharing $1,300.000 (estimate) St. John’s Sideroad and Mavrinac Boulevard Underpass The underpass labelled “E” on the attached Trails Map was specified as an at-grade crossing at a controlled intersection. The Region has indicated that the addition of an underpass at this location presents a number of complications that will impact on the August 13, 2013 - 4 - Report No. PR13-038 Marsh Creek water course crossing that is included in the proposed reconstruction of St. John’s Sideroad. The Region indicates that in the event the underpass is approved , it would be a standalone crossing moved further west of the water course and as such it will be necessary to raise the entire road bed considerably in this stretch of road. As a result the Marsh Creek water course crossing would need to be increased in size to accommodate a major storm event. This will add significantly to the project costs. The road width will need to be widened and additional lands may need to be obtained from the land owners affected. At this time it is not entirely clear in terms of the quantity of additional land needs; however, there is sufficient information to suggest that the road will need to be widened to accommodate an underpass. Council will recall the delegate who represented Mattamy Homes at the July 16, 2013 Council Meeting where the delegate voiced concerns regarding an underpass in the proposed location. Mattamy Homes has since forwarded correspondence to staff outlining their concerns and staff has included this correspondence for information as Attachment #2. In view of the preceding information and the fact that this underpass was not included or approved in the Trails Master Plan staff do not support constructing this underpass. LINK TO STRATEGIC PLAN The construction of the Leslie Street underpasses supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle by implementing and regularly updating the Trails Master Plan to improve connectivity. ALTERNATIVE(S) TO THE RECOMMENDATIONS 1. Option 1 abandon the planned underpasses and request the Region of York to provide at grade trail crossings at the appropriate controlled intersection s. 2. Provide funding in the amount of $1,200,000.00 to complete Underpass “A” as indicated in the Trails Master Plan. 3. Further Options as required. August 13, 2013 - 5 - Report No. PR13-038 FINANCIAL IMPLICATIONS As outlined in staff report PR13-035, the Region has suggested that the Town of Aurora share of the cost for the two Underpasses “C” & “D” will be 50% or $475, 000.00. The remaining $475,000.00 will be in the form of a Regional Grant under their Pedestrian and Cycling Municipal Partnership Program. In the recently completed 10 Year Capital Investment Plan Capital Project 73177 identifies three underpasses on Leslie Street to be constructed in 2015 at a cost of $900,000.00 and two underpasses on St. John ’s Sideroad in 2016 at a cost of $600,000.00 which would bring the Town’s total estimated expenditure to $1,500.000.00. The revised cost estimate for the recommended underpasses that are recommended in the Trails Master Plan is now $1,675,000.00. CONCLUSIONS That Council approve the underpasses as recommended in this report and formally endorse an application to the Region of York under the Regional Pedestrian and Cycling Municipal Partnership Program Grant for 50% funding of the two (2) grade separated underpass crossings identified as crossings C & D. Also that Council provide direction regarding Underpass “A” at an estimated cost to the Town of Aurora of $1,200,000 and that the Region of York be requested to design the Underpass and include this item in the Leslie Street road reconstruction project if funding is approved. PREVIOUS REPORTS IES11-055 November 8, 2011 Leslie Street and St. John’s Sideroad Pedestrian Trail Crossings PR13-035 July 16, 2013 Leslie Street Underpasses ATTACHMENTS Attachment #1 - Trails Master Plan section Map showing proposed underpasses Attachment #2 - Correspondence for Mattamy Homes Attachment #3 - Fig. 1 Aerial photograph showing location of Underpass “A” and Fig.2 Aerial photograph showing location of Underpass “E” August 13, 2013 - 6 - Report No. PR13-038 PRE -SUBMISSION REVIEW Executive Leadership Team Meeting, Thursday, August 1, 2013. Prepared by: Jim Tree, Parks Manager- Ext.3222 Allan D. Down Neil Garbe Director of Parks & Recreation Services Chief Administrative Officer TOWN OF AURORA COUNCIL REPORT No. PR13-035 SUBJECT: Region of York Municipal Partnership Grant Application and Approval of Two Grade-Separated Underpasses FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: July 16, 2013 RECOMMENDATIONS THAT report PR13-035 be received; and THAT Council formally endorse an application to the Region of York for 50% funding of two (2) grade-separated underpass crossings of Leslie Street; and THAT Council approve, in principle, a partnership with the Region of York in constructing these underpasses in conjunction with the re-construction and widening of Leslie Street currently scheduled for 2015 at an estimated cost of $475,000.00. PURPOSE OF THE REPORT To request Council approval for the construction of two grade-separated crossings of Leslie Street, as specified in the Trails Master Plan, and for authority to apply for a Municipal Partnership Grant from the Region of York for 50% of the costs of the underpasses. BACKGROUND The issue of barrier free trail crossings of Leslie Street and St. John’s Sideroad has been an ongoing matter since plans were announced by the Region of York’s Transportation Department that both Leslie Street and St. John’s Sideroad were in the planning stages for re-construction. This was of interest to the former Trails Sub-Committee and the current Trails and Active Transportation Advisory Committee (TATC) as grade-separated, barrier-free road crossings are supported by the Trails Master Plan. A chronological background outlining all aspects on the history of this matter was presented to Council on November 8, 2011 via report IES11-055 where Council subsequently endorsed the following July 16, 2013 - 2 - Report No. PR13-035 recommendations: THAT Council support Option 2- Underpasses just below grade as a reasonable solution to pedestrian access; and THAT Council approve the principle of a 50/50 funding arrangement with York Region based on an estimate of $1.2M per underpass and subject to Regional approval; and THAT Council approve a 2012 budget of $50,000 per crossing to accommodate 50 percent of the design costs to be completed and funded through York Region. On May 11, 2012 a letter was forwarded to the Regional Clerk from our Director of Customer and Legislative Services formally notifying the Region of the above- noted recommendations. In response to this request staff met with senior staff from the Region’s Traffic Management Branch to discuss this matter on April 2, 2013. At the April 2, 2013 meeting, Region staff indicated that they had completed further review of the requested trail underpasses and had determined that the costs to provide these crossings is lower than the costs previously estimated. As such, the Region advised that a report would be submitted to the Regional Transportation Services Committee recommending proceeding with two underpasses on Leslie Street in the locations specified on the attached location map. A Regional Committee report entitled ACTIVE TRANSPORTATION UNDERPASS TRAIL CROSSINGS OF LESLIE STREET AND ST. JOHN'S SIDE ROAD (attached) was tabled at the June 12, 2013 Region Transportation Service Committee meeting and received unanimous endorsement by the Transportation Committee. COMMENTS In addition to the above noted underpasses, the Town had requested that the project include an additional underpass at the intersection of Leslie Street and St. John’s Sideroad. As indicated in the Regional Transportation report, this underpass is not supported by the Region as the existing infrastructure in this location does not require upgrading to facilitate the road reconstruction project. As such, the costs to construct this underpass would be approximately $1,200,000.00 and far too expensive to warrant this expenditure in the opinion of the Region. Staff would support the Region’s position in this regard as it is possible to achieve a functional trail system by utilizing the proposed underpasses which will be connected to the future trail grid proposed for the 2C development area. The Region will also provide access to the trails in this location with an at-grade crossing at the signalized intersection of St. John’s Sideroad and Leslie Street with approach ramps connecting to the trails in the valley at no cost to the Town. July 16, 2013 - 3 - Report No. PR13-035 It has also been determined by the Region that the grade-separated crossing recommended in the Trails Master Plan just west of Leslie Street on St. John’s Sideroad will not be required as it will be necessary for the Region to construct a bridge in this location and, as such, the Region has committed to ensuring that the bridge structure is of sufficient length and will include the necessary trail surfacing to accommodate the trail below the bridge with no additional cost to the Town. In addition to these two underpasses, staff are currently working with the Region of York Transportation Project Manager on the details associated with a proposed underpass further west on St. John’s Sideroad in the vicinity of Mavrinac Avenue and Marsh Creek. This is also shown as a proposed trail crossing in the Trails Master Plan; however, preliminary cost estimates indicate that the crossing would be in the area of $3,200,000.00. At this time staff is not recommending to advance further discussions with the Region on this crossing until all aspects of the project can be reviewed and presented formally to TATC at an upcoming meeting for their input and recommendations. LINK TO STRATEGIC PLAN The construction of the Leslie Street underpasses supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle by implementing and regularly updating the Trails Master Plan to improve connectivity. ALTERNATIVE(S) TO THE RECOMMENDATIONS 1. Abandon the planned underpasses and request the Region of York to provide at grade trail crossings at the appropriate controlled intersection. 2. Further Options as required. FINANCIAL IMPLICATIONS Funding for the two underpasses has been identified in previous reports to Council and was based on preliminary estimates of $1,200,00.00 per underpass. It has now been determined by the Region, through a more detailed review of all relevant information that the costs for the two proposed underpasses will be in the range of $950,000.00 each. July 16, 2013 - 4 - Report No. PR13-035 The Region has suggested that the Town of Aurora share of the cost will be 50% or $475, 000.00. The remaining $475,000.00 will be in the form of a Regional Grant under their Pedestrian and Cycling Municipal Partnership Program. In the recently completed 10 Year Capital Investment Plan Capital Project 73177 identifies three underpasses on Leslie Street to be constructed in 2015 at a cost of $900,000.00 and two underpasses on St. Johns Sideroad in 2016 at a cost of $600,000.00 bringing the Town’s total estimated expenditure to $1,500.000.00. Funding for the underpasses is planned to be from Development Charges, with 10% funded from the Growth & New Capital reserve. In view of the time guidelines associated with the Regional Pedestrian and Cycling Municipal Partnership Program Grant, staff has submitted a preliminary grant application as a place holder until Council has provided their position on the matter. In the event Council elects to defer support for the project, the Grant will be withdrawn. Underpass Trail Crossing Cost Summary Incremental Construction Cost Crossing Region1 Aurora2 Total Comment Leslie Street – 260 metres north of State Farm Way $200,000 $200,000 $400,000 Proceed with twin box culvert tunnel for future trail connection by Aurora Leslie Street – 380 metres north of St. John’s Sideroad 275,000 275,000 550,000 Proceed with twin tunnel for future trail connection by Aurora St. John’s Sideroad – 325 metres west of Leslie Street 0 0 0 Proceed with modified bridge design for future trail connection by Aurora Leslie Street – 130 metres south of St. John’s Sideroad 0 0 0 Not recommended TOTAL $475,000 $475,000 $950,000 THE REGIONAL MUNICIPALITY OF YORK Transportation Services Committee June 12, 2013 Report of the Commissioner of Transportation and Community Planning ACTIVE TRANSPORTATION UNDERPASS TRAIL CROSSINGS OF LESLIE STREET AND ST. JOHN'S SIDEROAD 1. RECOMMENDATIONS It is recommended that: 1. Council approve the principle of a 50/50 cost sharing arrangement, with the Town of Aurora, for the incremental cost of adding provisions for active transportation trail crossings at the following locations: a) Leslie Street – 260 metres north of State Farm Way b) Leslie Street – 380 metres north of St. John’s Sideroad c) St. John’s Sideroad – 325 metres west of Leslie Street 2. Staff include an additional $475,000 of funding for the Pedestrian and Cycling Municipal Partnership Program for consideration as part of the 2014 capital budget to fund the Region’s share of the incremental costs of adding provisions for the three underpasses. 2. PURPOSE This report provides information and recommendations to Council related to the Town of Aurora’s request for a 50/50 funding arrangement with York Region for the design and construction of active transportation trail crossings of Leslie Street in the vicinity of St. John’s Sideroad and of St. John’s Sideroad, west of Leslie Street. 3. BACKGROUND The Town of Aurora has requested that York Region partially fund, design and construct active transportation underpass trail crossings as part of the Leslie Street and St. John’s Sideroad projects In August 2009, the Town of Aurora submitted a letter requesting that York Region consider including pedestrian underpasses in the ongoing Class Environmental Assessment (EA) for Leslie Street and the ongoing detailed design for St. John’s Sideroad. Transportation Services Committee 1 June 12, 2013 Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad 2 Transportation Services Committee June 12, 2013 An active transportation underpass trail crossing is typically a culvert or bridge structure constructed below the elevation of the pavement. The structure facilitates pedestrian and cyclist movements from one side of the right-of-way to the other without having to walk across the travelled portion of the roadway. Four underpass trails were requested by the Town of Aurora located as follows: • Leslie Street approximately 260 m north of State Farm Way • Leslie Street approximately 130 m south of St. John’s Sideroad • Leslie Street approximately 380 m north of St. John’s Sideroad • St. John’s Sideroad approximately 325 m west of Leslie Street A map illustrating the location of each crossing is appended to this report (see Attachment 1). York Region has two infrastructure projects underway in the vicinity of Leslie Street and St. John’s Sideroad The detailed design of Leslie Street between Wellington Street and Mulock Drive was initiated in October 2011 and the design has progressed to the 60% design level. The construction of this segment of Leslie Street is scheduled for 2015 in the current 10 Year Roads Construction Program. The detailed design of St. John’s Sideroad between Bayview Avenue and Highway 404 was initiated in December 2012 and the design is at the 30% design level. The construction of this segment of St. John’s Sideroad is scheduled for 2016 in the current 10 Year Roads Construction Program. Consultation with Town of Aurora staff regarding the proposed active transportation underpass trail crossings has been ongoing Discussions with Town of Aurora staff have been ongoing since September 2009 with formal responses submitted to Town of Aurora staff on June 28, 2010 and August 30, 2010. The response letters suggested a number of potential underpass trail crossing options, identified other elements that should be considered when determining the appropriate underpass concept, and the approximate construction cost of each underpass. This information is discussed in greater detail in the following sections. At their meeting on September 13, 2010, the Council of the Town of Aurora adopted General Committee Report No. IES10-043 recommending construction of the underpasses. Senior Regional staff attended the September 13, 2010, meeting of the Council of the Town of Aurora. During this meeting staff agreed to defer the completion of the Leslie Street Class EA Study until York Region’s Transportation Services Committee had an opportunity to consider the Town of Aurora’s request. Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad Council approved at-grade crossings as the preferred alternative Transportation Services Committee 3 June 12, 2013 On February 17, 2011, Council adopted Transportation Services Committee, Clause 5 of Report No. 2, recommending the approval of at-grade pedestrian/cyclist crossings at Leslie Street and St. John’s Sideroad as the preferred alternative for accommodating pedestrian and cyclist movements across the Regional corridors in this area. Town of Aurora requested reconsideration of the Council approved recommendation if a 50/50 funding arrangement could be reached Transportation Services Committee, at its meeting on June 13, 2012, received and referred to staff, a May 11, 2012 communication from the Town of Aurora referencing the following resolutions: • THAT staff investigate funding alternatives and partnerships THAT Council receive Report I EST 1-055; and • THAT Council support Option 2 - Underpasses just below grade as a reasonable solution to pedestrian access; and • THAT Council approve the principle of a 50/50 funding arrangement with York Region based on an estimate of $1.2M per underpass and subject to Regional approval; and • THAT Council approve a 2012 budget of $50,000 per crossing to accommodate 50 percent of the design costs to be completed and funded through York Region; and The May 11, 2012 communication from the Town of Aurora is appended to this report (see Attachment 2). This report is in response to the June 13, 2012 Transportation Services Committee referral of this communication from Town of Aurora to staff. 4. ANALYSIS AND OPTIONS Grade separated crossings of Regional roads provide operational benefits to trail users Active transportation underpass trail crossings provide improvements for both motorists and pedestrians/cyclists. Pedestrians and cyclists are able to cross the Regional right of way without delay or conflict with motor vehicles and are not required to ascend and descend the lengthy connecting ramps required to get them from the valley floor to road level. Motorists will experience less delay with the elimination of mid-block at-grade crossings and reduced conflicts as the number of pedestrians/cyclists using the existing intersections will be reduced. These trails will provide a safe and efficient connection Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad 4 Transportation Services Committee June 12, 2013 between a residential development of approximately 8000 people and employment lands with approximately 5000 potential jobs. Active transportation underpass trail crossings of Regional roads can be provided through existing or proposed bridge structures, dedicated independent underpasses or by adding an active transportation culvert adjacent to a proposed drainage culvert Generally speaking, there are three options for providing active transportation underpass trail crossings. Boardwalks can be installed under existing bridge structures, as was done most recently at the Tom Taylor trail crossing of Mulock Drive (Figure 1). Figure 1 - Mulock Drive at Tom Taylor Trail (Newmarket) Dedicated, independent underpasses (Figure 2) are also possible but are very costly to construct as a stand-alone project. The third option is to provide twinned culverts when an existing watercourse crossing is being replaced to provide an active transportation facility adjacent to the water crossing (Figure 3). The incremental cost of providing an additional culvert is substantially less than an independent culvert. Figure 2 – Dedicated Grade Separated Pedestrian and Cyclist Crossing Figure 3 – Twinned Culvert/Pedestrian and Cyclist Crossing Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad Transportation Services Committee 5 June 12, 2013 The previous cost estimates provided to the Town of Aurora which helped to support the recommendations of at-grade crossings as the preferred alternative for accommodating pedestrians were based on an estimated cost of approximately $1,200,000 each for a dedicated independent underpass trail crossing. Further detail design work has revealed that the underpass trail crossings can be constructed for considerably less by using twinned culvert and/or modified bridge structure designs where existing culverts are being replaced. The proposed active transportation underpass trail crossing on St. John’s Sideroad west of Leslie Street can be accommodated by modifying the proposed bridge structure at minimal costs As part of the detailed design for St. John’s Sideroad it has been determined that the existing culvert, approximately 325 metres west of Leslie Street, will be replaced with a bridge structure in order to accommodate Lake Simcoe Regional Conservation Authority (LSRCA) requirements. As part of the ongoing detailed design and construction process, York Region staff will ensure that the new structure is positioned to provide adequate head room for a future boardwalk (similar to Mulock Drive) to be installed above the high water line. The design will include minor adjustments that will help to facilitate the installation of the boardwalk in the future. The proposed active transportation underpass trail crossing on Leslie Street, south of St. John’s Sideroad would require a dedicated independent underpass as the existing drainage culvert does not require replacement The existing 55 metre long culvert on Leslie Street south of St. John’s Sideroad is in good condition and requires only a 4 metre extension to accommodate the new width of Leslie Street. As such, an active transportation underpass trail crossing at this location would require a dedicated independent underpass. The cost to install an underpass at this location is approximately $1,200,000 as previously indicated in the February 17, 2011 Council Report. Given the close proximity (130 metres) of the proposed trail to the existing signalized intersection of Leslie Street and St. John’s Sideroad; that the Town of Aurora’s Draft Trail Route Network and Aurora 2c Secondary plan both include a trail connection from the proposed culvert to the traffic control signals at St. John’s Sideroad; and that the ramp required to get from water level to road level is approximately 120m in length, a stand alone culvert is not a cost effective solution and Region staff would not recommend any cost sharing under the Municipal Pedestrian and Cycling Partnership Policy for this project. Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad 6 Transportation Services Committee June 12, 2013 The proposed active transportation underpass trail crossing on Leslie Street, north of St. John’s Sideroad and on Leslie Street north of State Farm Way can be accommodated during the replacement of the existing drainage culverts for a similar cost of providing new at grade crossings Active transportation underpass trail crossing on Leslie Street, approximately 380 metres north of St. John’s Sideroad and 260 metres north of State Farm Way can be accommodated during the replacement of the existing culvert crossings. Our detailed design consultant has prepared cost estimates to determine the incremental costs of adding an additional culvert to accommodate the active transportation trail. The total estimated cost for both crossings is $950,000. If the culverts are not installed during this project and it is determined in the future that these crossings are required, the cost of installing dedicated independent underpasses at these locations will be approximately $2,200,000. As previously reported in the February 17, 2011 Council Report, the Regional costs for at grade crossings was estimated to be $300,000. Not included in this estimate was the Town of Aurora’s cost to bring the trail from the elevation of the water to the elevation of the road, a change of as much as 9m, which will require ramps up to 180 metres long. The estimated cost to the Town of Aurora for these ramps is $350,000. Link to key Council-approved plans The 2011 to 2015 Strategic Plan identifies continuing to deliver and sustain critical infrastructure as a Strategic Priority Area. One of the indicators of success for this objective is to increase non-automotive travel across the Region. The design and construction of the proposed active transportation underpasses will link a key residential development with commercial and employment lands in the Town of Aurora. These linkages are critical to promoting walking and cycling as viable transportation options for the community. 5. FINANCIAL IMPLICATIONS The total incremental cost to provide two active transportation underpass trail crossings on Leslie Street and provisions for a future active transportation underpass on St. John’s Sideroad is $950,000 The incremental cost for an additional culvert on Leslie Street north of State Farm Way is $400,000. The incremental cost for an additional culvert on Leslie Street north of St. John’s Sideroad is $550,000. Assuming a 50/50 cost sharing agreement, the Region and Town of Aurora would each pay $475,000 to construct both active transportation underpasses. Table 1 summarizes the design and incremental construction cost estimates for each crossing. The Municipal Pedestrian and Cycling Partnership Program is funded 90 per cent from development charges and 10 per cent from the tax levy. Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad Transportation Services Committee 7 June 12, 2013 Table 1 Underpass Trail Crossing Cost Summary Crossing Incremental Construction Cost Comment Region1 Aurora2 Total Leslie Street – 260 metres north of State Farm Way $200,000 $200,000 $400,000 Proceed with twin tunnel for future trail connection by Aurora Leslie Street – 380 metres north of St. John’s Sideroad 275,000 275,000 550,000 Proceed with twin tunnel for future trail connection by Aurora St. John’s Sideroad – 325 metres west of Leslie Street 0 0 0 Proceed with modified bridge design for future trail connection by Aurora Leslie Street – 130 metres south of St. John’s Sideroad 0 0 0 Not recommended TOTAL $475,000 $475,000 $950,000 1Funded through Municipal Partnership Program 2Not eligible for additional Partnership Program Funds Staff recommend that additional funding for the Pedestrian and Cycling Municipal Partnership Program be included for consideration as part of the 2014 Capital Budget submission to cover the Regional portion of these costs. 6. LOCAL MUNICIPAL IMPACT The Town of Aurora Council resolution from its November 1, 2011 approved the principle of a 50/50 cost sharing arrangement with York Region based on an estimate of $1,200,000 per crossing. Town of Aurora has been requested to submit an application under the Pedestrian and Cycling Municipal Partnership Program which requires a funding commitment from Aurora Council for 50% of the costs of both crossings or $475,000. The recommended active transportation underpass trail crossings and connecting trials are included in Aurora’s Trails Master plan and all connecting trails are included in the Ontario Municipal Board (OMB) approved Secondary plan for the Aurora 2C lands. Active Transportation Underpass Trail Crossings of Leslie Street and St. John’s Sideroad 7. CONCLUSION 8 Transportation Services Committee June 12, 2013 Based on the relatively low incremental costs and expected improvements in safety and efficiency, grade separated active transportation crossings have been identified as the preferred solution for trail crossings of Regional roadways. For more information on this report, please contact Steven Kemp, Director, Traffic Management and ITS at Ext. 5226. The Senior Management Group has reviewed this report. Recommended by: Approved for Submission: Kathleen Llewellyn-Thomas, P. Eng. Commissioner of Transportation and Community Planning Bruce Macgregor Chief Administrative Officer June 12, 2013 Attachments (2) d-Docs #4723173 Ü COUNCIL ATTACHMENT 1 Subject Area Legend Underpass Locations Active Transportation Underpass Crossing Proposed Underpass _ ^of Leslie Street and St. John's Sideroad June 12, 2013 Underpass Not Recommended ! Regional Road Produced by:Traffic Management & Intelligent Transportation Systems 0 100 200 300 400 500 TRANSPORTATION AND COMMUNITY PLANNING © Copyright, The Regional Municipality of York, April, 2013 TRANSPORTATION SERVICES © Copyright, First Base Solutions Inc., 2011 Orthophotography metres * Includes © Queen’s Printer for Ontario 2003-2013 Path: G:\Transportation\T09 - Traffic\Safety\Safety Program\Traffic Safety Staff\Lucchese Traffic\MAPS - Various\Underpass Report Att1.mxd ^_ ! State Farm Way ^_ ^_ | | 130m ||325m | | 260m | | 380m Leslie Street St John's Sideroad COUNCIL ATTACHMENT 2 REGION OF YORK C~ERK'S OFFICE FILE No.·pl-/9> Office of the Clerk John D.leach Director of Customer and legiSlative 8arvicesITown Clerk 905-727-3123 ext.4771 Jleach@aurora.ca Town of Aurora 100John We6t Way,Box 1000 Aurora,ON L04G 6J1 C03-C11-32May11,2012 Denis Kelly,Regional Clerk Corporate Services Department York Region Administration Building 17250 Yonge Street,4th Floor Newmarket,ON L3Y 6Z1 Dear Mr.Kelly: Re:IES11.(l55 -Leslie Street and Sl John's Sideroad Pedestrian Trail Crossings Please be advised that this matter was considered by Council at its meeting held on November 8,2011.In this regard,Council adopted the following resolution: THAT Council receive report IES11-055;and THAT Council support Option 2 -Underpasses just below grade as a reasonable solution to pedestrian access;and THAT Council approve the principle of a SO/50 funding arrangement wilh York Region based on an estimate of $1.2M per underpass and subject to Regional approval;and THAT Council approve a 2012 budget of $50,000 per crossing to accommodate 50 percent of the design costs 10 be completed and funded through York Region; and THAT staff investigate funding a~emalives and partnerships. ~Commumty Enclosed is the staff report pertaining to this matter. Through inadvertence this was not formally communicated at the time. Your ruly, h,iA,Alrl. Leach ir 0 of Customer and ~ islative ServiceslTown Clerk JDUpt Copy: Director of Infrastructure and Environmental Services Director of Parks and Recreation Services .~.---mA;ib.. Conunumty Page 2 of 2 Page 1 of 1 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 11) and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of October 4, 2016 That the General Committee meeting report of October 4, 2016, be received and the following recommendations carried by the Committee be approved: (14) Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 1. That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received; and 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad 1. That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update 1. That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. Carried Extract from Council Meeting of Tuesday, October 11, 2016 Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Item 3 Page 1 of 1 Town of Aurora Additional Items to Trails and Active Transportation Committee Meeting Friday, November 18, 2016 10 a.m. Council Chambers • Delegation (c) John Clement, Resident Re: Item 1 – Extract from Council Meeting of October 11, 2016; Re: Item 1(6), Report No. PRCS16-044 – Leslie Street Underpasses Construction DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: TATC, November 18, 2016 SUBJECT: Leslie Street Underpasses NAME OF SPOKESPERSON: John Clement, Resident NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: Comments re connectivity and continuity in Aurora’s trails system. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? YES ☒ NO ☐ IF YES, WITH WHOM? Jim Tree, Linda Bottos DATE: 17 Nov 2016 X I acknowledge that the Procedural By-law permits five (5) minutes for Delegations. Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Additional Items to Trails and Active Transportation Committee Meeting Agenda Friday, November 18, 2016 Delegation (c) Page 1 of 1