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MINUTES - Parks, Recreation and Cultural Services Advisory Committee - 20180621 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Date: Thursday, June 21, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Reg Chappell, Juergen Daurer, Richard Doust (departed 7:38 p.m.), Stephen Kimmerer, Eric McCartney, and Brian Trussler Member(s) Absent: Councillor Michael Thompson (Vice Chair) Other Attendees: Robin McDougall, Director, Community Services, Allan Downey, Director, Operational Services, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1. Approval of the Agenda Moved by Richard Doust Seconded by Juergen Daurer That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof Eric McCartney declared a pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50, respecting the Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018, and Item 1 – PRCSAC18-001 – Subdivision Entry Signage at Batson Drive and Yonge Street, as he is a resident of the area. Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, June 21, 2018 Page 2 of 5 3. Receipt of the Minutes Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 Moved by Stephen Kimmerer Seconded by Reg Chappell That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of April 19, 2018, be received for information. Carried Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7 , 2018 Moved by Richard Daurer Seconded by Stephen Kimmerer That the Parks, Recreation and Cultural Services Advisory Committee Special meeting minutes of May 7, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. PRCSAC18-001 – Subdivision Entry Signage at Batson Drive and Yonge Street Staff provided background and a brief overview of the report. The Committee and staff discussed various aspects of the proposal including its link to the strategic plan, priorities, and vandalism mitigation. Moved by Reg Chappell Seconded by Stephen Kimmerer 1. That Report No. PRCSAC18-001 be received; and Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, June 21, 2018 Page 3 of 5 2. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: (a) That the proposed concept design for the re-installation of a new entry feature for Valhalla Subdivision be approved; and (b) That staff be directed to include the project in the 2019 Capital Budget for deliberation. Carried 2. Memorandum from Director, Community Services Re: Stronach Aurora Recreation Complex – Gymnasium Feasibility Staff provided background and a brief overview of the memorandum. The Committee and staff discussed various aspects of the addition of a gymnasium including size, access, flexibility of potential uses, stadium/retractable seating, change rooms, lockers, timing, cost, and funding. Moved by Stephen Kimmerer Seconded by Reg Chappell 1. That the memorandum regarding the Stronach Aurora Recreation Complex – Gymnasium Feasibility be received; and 2. That the comments from the Parks, Recreation and Cultural Services Advisory Committee be received and referred to staff for consideration and action as appropriate; and 3. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: (a) That the construction of a multi-purpose space that maximizes the land available on the southwest corner of the Stronach Aurora Recreation Complex be approved. Carried as amended Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, June 21, 2018 Page 4 of 5 6. Informational Items 3. Extract from Council Meeting of May 22, 2018 Re: Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 Moved by Juergen Daurer Seconded by Stephen Kimmerer 1. That the Extract from Council Meeting of May 22, 2018, regarding the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of April 19, 2018, be received for information. Carried 4. Extract from Council Meeting of May 22, 2018 Re: Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018 Moved by Juergen Daurer Seconded by Reg Chappell 1. That the Extract from Council Meeting of May 22, 2018, regarding the Parks, Recreation and Cultural Services Advisory Committee Special meeting minutes of May 7, 2018, be received for information. Carried 7. New Business The Committee expressed its disappointment in Council’s decision to not endorse the Committee’s recommendation on the sport use of the Hallmark Lands at 100 Vandorf Sideroad. The Committee inquired about the possibility of repurposing the rectangular fields at Fleury Park for two ball diamonds and the potential for repurposing ball diamonds, and staff provided a response. The Committee inquired about opportunities to utilize business-owned lands for recreational uses, and staff provided a response. Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, June 21, 2018 Page 5 of 5 Staff expressed appreciation to the Committee members for their efforts through the current term of Council. The Chair, on behalf of the Vice Chair, thanked staff for their work and expressed gratitude to the Committee members for their service to the community. 8. Adjournment Moved by Reg Chappell Seconded by Eric McCartney That the meeting be adjourned at 8:46 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council.