Loading...
AGENDA - Parks, Recreation and Cultural Services Advisory Committee - 20180419 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 7 p.m. Holland Room Aurora Town Hall Public Release April 13, 2018 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Date: Thursday, April 19, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Receipt of the Minutes Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 Recommended: That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Page 2 of 2 4. Delegations 5. Matters for Consideration 1. Memorandum from Director, Community Services Re: Pricing Policy for Recreation Services Recommended: 1. That the memorandum regarding Pricing Policy for Recreation Services be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee provide input on the Pricing Policy; and 3. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: (a) That a consultant be retained to complete a Pricing Policy. 6. Informational Items 2. Extract from Council Meeting of March 27, 2018 Re: Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 Recommended: 1. That the Extract from Council Meeting of March 27, 2018, regarding the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. 7. New Business 8. Adjournment Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Date: Thursday, February 15, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Councillor Michael Thompson (Vice Chair), Reg Chappell, Juergen Daurer, Richard Doust, Stephen Kimmerer (arrived at 7:04 p.m.), Eric McCartney, and Brian Trussler (arrived at 7:10 p.m.) Member(s) Absent: None Other Attendees: Lisa Warth, Acting Director of Community Services, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7.02 p.m. 1. Approval of the Agenda Moved by Juergen Daurer Seconded by Eric McCartney That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Minutes Page 1 of 4 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 15, 2018 Page 2 of 4 3. Receipt of the Minutes Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of November 30, 2017 Moved b y Richard Doust Seconded by Juergen Daurer That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of November 30, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration None 6. Informational Items 1. Memorandum from Acting Director, Community Services Re: Pricing Policy for Recreation Services Ms. Lisa Warth, Acting Director of Community Services, provided a brief overview of the Pricing Policy for Recreation Services, and noted that a policy review was suggested during the most recent audit. The Committee and staff discussed about various aspects of the policy, including the different levels of cost recovery with respect to the programs offered, parameters of non-resident surcharge fees, and other determining factors such as operating budget pressures on setting the price. The Committee requested staff to provide more information regarding the discussed aspects of the policy, and noted that the information be brought back to the Committee for further review. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Minutes Page 2 of 4 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 15, 2018 Page 3 of 4 Moved by Juergen Daurer Seconded by Eric McCartney 1. That the memorandum regarding Pricing Policy for Recreation Services be received and the comments of the Committee be referred to staff for consideration and action as appropriate. Carried 2. Extract from Council Meeting of January 30, 2018 Re: Parks and Recreation and Cultural Services Advisory Committee Meeting Minutes of November 30, 2017 Moved by Reg Chappell Seconded by Stephen Kimmerer 2. That the Extract from Council Meeting of January 30, 2018, regarding the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of November 30, 2017, be received for information. Carried 7. New Business Eric McCartney informed the Committee regarding the possibility of receiving recreation grants from the Provincial and Federal government for the proposed additional gymnasium. Reg Chappell inquired about the status on the design development for the new multi-purpose sport facility, and staff agreed to follow up. The Committee inquired about the Committee recommendation regarding the proposed additional gymnasium at the Stronach Aurora Recreation Complex (SARC). The Chair noted that a report to Council is forthcoming regarding the feasibility and cost of the gymnasium. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Minutes Page 3 of 4 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 15, 2018 Page 4 of 4 8. Adjournment Moved by Councillor Thompson Seconded by Reg Chappell That the meeting be adjourned at 8:00 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Minutes Page 4 of 4 Memorandum Date: April 19, 2018 To: Parks, Recreation and Cultural Services Advisory Committee From: Robin McDougall, Director, Community Services Re: Pricing Policy for Recreation Services Recommendation 1. That the memorandum regarding Pricing Policy for Recreation Services be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee provide input on the Pricing Policy; and 3. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council that a consultant be retained to complete a Pricing Policy. Background The Town of Aurora is undertaking a review of the Pricing Policy for Recreation Programs and Services (current policy was adopted in 2009). An overview of the policy was provided to the Parks, Recreation and Cultural Services Advisory Committee (PRCSAC) at its meeting on February 15, 2018. The Committee requested that staff provide additional information regarding the discussed aspects of the policy for further review. The attachments will provide some details of the program cost recovery, as well as an overview of some pricing studies completed in other municipalities. This overview includes an outline of the common themes that were included in their pricing policies, such as; societal benefits, comparative pricing and service trends. Additional information will be brought forward during the meeting for discussion. 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4747 Email: rmcdougall@aurora.ca www.aurora.ca Town of Aurora Community Services Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Item 1 Page 1 of 4 Pricing Policy for Recreation Services April 19, 2018 Page 2 of 2 The 2009 policy requires updating; staff will discuss the option to hire a consultant to complete the pricing policy and will be seeking the Committee’s support to issue a Request for Proposal (RFP) for this service. Attachments Attachment No. 1 – Recreation Program Cost Recovery Attachment No. 2 – Notes on Town of Aurora Pricing Study Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Item 1 Page 2 of 4 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018Item 1 Page 3 of 4 Attachment No. 2 Notes on Town of Aurora pricing study: Several pricing studies were looked at including those from the City of Edmonton, City of Windsor, Town of Oakville, the City of Pickering, Town of Richmond Hill, Township of Kind and the City of Mississauga. There were some common themes between all including: •Societal benefit – this subscribes to the notion that recreation activities yield varying degrees of benefit to both individuals and the overall community. Some activities provide more individual benefit and others provide a benefit to the community as a whole, even when the community as a whole does not participate in the activity. A “learn to swim” program contributes to an individual’s skill development, as well as health. The broader community also benefits through the promotion of aquatic safety. Many activities that focus on health healthy physical activities also contribute to the general reduction of health costs. Targeted programs such as those directed to assist youth at risk, might assist in reducing justice and safety costs. Typically, these kinds of programs are heavily subsidized. Other activities may promote strong cohesive families and communities and contribute to general community wellbeing and social service cost reductions. This broader community gain is typically referred to as societal benefit. •Comparative pricing – It is important that fees are matched to other providers of that service. This most frequently applies where the private sector provides options. •Service Trends – Increasing or decreasing popularity of a program or activity changes the priority of the service outcomes. As an example, the past several years has seen a significant increase in services that support active living. Changes in the demographics of many communities can also result in an increase or decrease in the popularity of programs. These trends will influence the demand for services and the focus of services provided. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Item 1 Page 4 of 4 Page 1 of 1 5. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Thom C1. General Committee Meeting Report of March 20, 2018 1.That the General Committee meeting report of March 20, 2018, be received and the following recommendations carried by the Committee approved: (C10) Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 1.That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. Carried Extract from Council Meeting of Tuesday, March 27, 2018 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, April 19, 2018 Item 2 Page 1 of 1