Loading...
AGENDA - Parks, Recreation and Cultural Services Advisory Committee - 20170216Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 7 p.m. Leksand Room Aurora Town Hall Public Release February 10, 2017 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Date: Thursday, February 16, 2017 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Receipt of the Minutes Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 Recommended: That the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received for information. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Page 2 of 2 4. Delegations (a) Reg Chappell, Sport Aurora Re: Future Facility Development 5. Matters for Consideration 1. PRCSAC17-001 – Leash Free Park Recommended: 1. That Report No. PRCSAC17-001 be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee (PRCSAC) provide their comments and recommendations to Council regarding the improvements, ongoing operation, and maintenance of the Leash Free Park. 6. Informational Items 2. Extract from Council Meeting of December 13, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 Recommended: 1. That the Extract from Council Meeting of December 13, 2016, regarding the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received for information. 7. New Business 8. Adjournment Town of Aurora Parks and Recreation Advisory Committee Meeting Minutes Date: Thursday, November 17, 2016 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Stephen Kimmerer (arrived 7:23 p.m.), Eric McCartney (arrived 7:25 p.m.), and Brian Trussler Member(s) Absent: None Other Attendees: Al Downey, Director of Parks, Recreation and Cultural Services, Councillor Wendy Gaertner, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Moved by Jeurgen Daurer Seconded by Councillor Mrakas That the agenda as circulated by Legislative Services, with the following additions, be approved: Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Minutes Page 1 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 2 of 5 • Delegation (b) Barry Bridgeford, Resident Re: Invasive Species, Invasive Species Act, Funding for Control Carried 3. Receipt of the Minutes Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 Moved by Richard Doust Seconded by Councillor Mrakas That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received for information. Carried 4. Delegations (a) Fausto Filipetto, Senior Policy Planner, Town of Aurora Re: Library Square and Town Park Mr. Filipetto presented an overview of the Library Square and Town Park conceptual plans, and provided background, public survey results/feedback, and next steps. The Committee expressed concerns regarding traffic, parking, and the low number of public survey responses. Moved by Juergen Daurer Seconded by Richard Doust That the comments of the delegation be received for information. Carried Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Minutes Page 2 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 3 of 5 (b) Barry Bridgeford, Resident Re: Invasive Plant Species, Invasive Species Act, Funding for Control Mr. Bridgeford provided an overview of invasive plant species in Aurora, specifically phragmites, dog-strangling vine, and Japanese knotweed. He noted that there is no funding for the control and/or eradication of these species and is requesting that Council authorize such funding for 2017. The Committee expressed support for the request. Moved by Juergen Daurer Seconded by Eric McCartney That the comments of the delegation be received for information. Carried 5. Matters for Consideration 1. Proposed New Terms of Reference for Parks and Recreation Advisory Committee Staff extended thanks to members who provided comments and revisions to the new Terms of Reference and suggested that the wording “addressing” in bullet point number 3, under Section 2. Vision, should state “providing advice on”. The Committee endorsed the new Terms of Reference and requested that it be implemented in the New Year. Moved by Councillor Mrakas Seconded by Eric McCartney 1. That the Proposed New Terms of Reference for the Parks and Recreation Advisory Committee be received; and 2. That the Parks and Recreation Advisory Committee recommend to Council: Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Minutes Page 3 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 4 of 5 (a) That the proposed new Terms of Reference for the Parks and Recreation Advisory Committee be endorsed and implemented in 2017. Carried as amended 6. Informational Items 2. Memorandum from Director of Parks, Recreation and Cultural Services Re: Report No. PR12-005, Club Aurora Fitness Centre Business Plan The Committee expressed concerns regarding the decline in active numbers over the past decade and inquired if the Business Plan would be updated in the near future. Staff stated that the Business Plan would be under review. Moved by Juergen Daurer Seconded by Brian Trussler 1. That the memorandum regarding Report No. PR12-005, Club Aurora Fitness Centre Business Plan be received for information. Carried 3. Extract from Council Meeting of October 11, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 The Committee clarified that the intention of the resolution regarding Pet Waste in Public Parks and Open Space was to utilize communication tools to spread awareness, rather than spending money on public surveys. Moved by Juergen Daurer Seconded by Eric McCartney 1. That the Extract from Council Meeting of October 11, 2016, regarding the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received for information. Carried Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Minutes Page 4 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 5 of 5 7. New Business New Business Motion No. 1 Moved by Richard Doust Seconded by Juergen Daurer 1. That the Parks and Recreation Advisory Committee recommend to Council: (a) That staff be directed to investigate the feasibility of control and/or eradication of invasive species in Aurora and report back. Carried New Business Motion No. 2 Moved by Juergen Daurer Seconded by Councillor Mrakas 1. That the Parks and Recreation Advisory Committee recommend to Council: (a) That the development of Library Square be endorsed. Carried 8. Adjournment Moved by Councillor Mrakas Seconded by Eric McCartney That the meeting be adjourned at 8:50 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Minutes Page 5 of 5 Delegation Request This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes ☐ No ☐ If yes, with whom? Date: ☐ I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. Legislative Services 905-727-3123 Clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Delegation (a) Page 1 of 1 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Report No. PRCSAC17-001 Subject: Leash Free Park Prepared by: Jim Tree, Manager of Parks Department: Parks, Recreation and Cultural Services Date: February 16, 2017 Recommendation 1. That Report No. PRCSAC17-001 be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee (PRCSAC) provide their comments and recommendations to Council regarding the improvements, ongoing operation, and maintenance of the Leash Free Park. Executive Summary • To provide PRCSAC with information on all matters associated with the Leash Free Park. • To provide PRCSAC with the financial information associated with requested capital upgrades and new operational funding for the Leash Free Park. Background The content of this report closely resembles the previous staff report No. PRAC12-006 entitled Leash Free Dog Park Analysis. This report was presented at the December 20, 2012 meeting of the Parks and Recreation Advisory Committee (PRAC). The PRAC recommendations were subsequently endorsed by Council on January 22, 2013, and staff was successful in reaching an Agreement through the Town of Aurora’s “Adopt-A-Park” program with “Canine Commons” our volunteer Partner Group. Canine Commons has continued to represent the Leash Free Park through their appointed contact person and the Adopt-A-Park Agreement was renewed in May 2015 for an additional five (5) year term. There has been no further action or direction on any of the items and upgrades that were listed in the December 2012 PRCSAC staff report. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 1 of 15 February 16, 2017 Page 2 of 7 Report No. PRCSAC17-001 In the late fall of 2016, staff began receiving a series of e-mail messages from an individual who frequented the Leash Free Park. This individual had a number of concerns with the condition of the Park and was expressing a great deal of dissatisfaction with the deteriorated conditions of the Park and the Town’s lack of maintenance and upkeep of the area as well as various other issues that involved terms outlined in the Adopt-A-Park Agreement. As a result, senior staff conducted internal discussion on these matters and staff were dispatched to the Leash Free Park in December 2016 to conduct a number of maintenance-related works which included the purchase and application of wood chip mulch, gate and fencing repairs and reinstallation of the Adopt-A-Park Signage. Analysis Additional resources required in order to meet the expectations of the Leash Free Park users will need to be funded Currently the Leash Free Park is operated under the terms of the Adopt-A-Park Agreement and the Town’s most significant role is to provide a minimum level of service in the delivery and spreading of wood chip mulch subject to availability and to maintain the gravel parking lot as required and green bin and garbage pick-up at the curb. There are no allocated funds or additional Council approved services levels for this park as it has never been identified as a wholly municipally operated facility since its inception in 2003. Up until late fall of 2016 staff had very limited contact with our Adopt-A-Park partner and notwithstanding the previous requests by the partner for capital improvements that Council considered in 2012 (Attachment 1), staff had no reason to believe that there were any new or significant issues that required the Town’s immediate attention. It became apparent throughout the month of December 2016 that the service levels allocated by the Town to this facility fell well below at least some user’s expectations. The Town will need to devote more resources to this facility if we are to meet these expectations. The Leash Free Park is located in a low lying area and prone to seasonally wet conditions which has resulted in the need for increased amounts of wood chips and often times creates potentially unsafe footing for pets and their owners during inclement winter weather and spring thaw. This has provided a challenge for the volunteers who presently operate the facility. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 2 of 15 February 16, 2017 Page 3 of 7 Report No. PRCSAC17-001 The Current Issues and requested upgrades As outlined in the December 2012 PRAC staff report, there were a list of many items and upgrades that were being requested by our Adopt-A-Park partner; however, it is believed that there are several priority areas of concern that the Adopt-A-Park partner would like to see addressed as outlined in an e-mail received from our Adopt-A-Park partner highlighting the following concerns: • The need for new fencing and entrance gate • Parking lot to be upgraded to asphalt • Better lighting • Improved drainage • The need for additional wood chips As stated above, our Adopt-a-Park partner continues to request the items that were presented in the December 2012 PRAC report and staff have updated the list of items in the financial section of this report. It should also be noted that any capital improvements that are being contemplated involving, new or replacement fencing, paving of the parking lot and site drainage must be first approved by The Lake Simcoe Region Conservation Authority (LSRCA). Staff have been in contact with LSRCA staff and have been advised that given the fact that the Leash Free Park is located in a flood control area, it will be necessary to submit an application to LSRCA accompanied with detailed design plans for all of the above noted items including a Storm Water Management Report which demonstrates how a paved parking lot and site drainage can be suitably accommodated on this site in a manner that satisfies LSRCA regulations. LSRCA will not permit these works to proceed without this detailed design work. In view of the ongoing operational issues associated with the Leash Free Park, staff is of the opinion that the lack of municipal support in operating this facility will continue to be a major issue regardless of any capital upgrades that might be considered. As such, staff have revised the operations cost estimate that should also be taken into consideration in any recommendations that PRCSAC may be contemplating in this regard. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 3 of 15 February 16, 2017 Page 4 of 7 Report No. PRCSAC17-001 Financial Implications Capital works identified in Table 1 could be presented to Council for consideration in the 2018 budget. The following Table is based on an approximate estimated cost only, a more comprehensive cost estimate would be provided as part of the detailed design process when known quantities and materials have been specified: TABLE 1: LEASH FREE PARK ESTIMATED CAPITAL IMPROVEMENT COST ITEM CAPITAL COST Paved Parking lot design and site drainage plans for LSRCA Permit $35,000 Pave parking lot $50,000 Additional seating area $3,000 Night lighting including new electrical service $35,000 water service $20,000 Replacement chain link fencing including new section for smaller dogs $25,000 Tile drainage system $8,000 Storm water Management facility for paved parking and leash free area drainage $50,000 Shade structure $17,000 Removal of degrade composted wood chip mulch and replace with new screened wood chip mulch $40,000 Regrade entrance to park for improved accessibility and install railings $10,000 Tree planting and landscaping $2000 Improved and additional signage $2000 $297.000 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 4 of 15 February 16, 2017 Page 5 of 7 Report No. PRCSAC17-001 The following Table is based on an approximate estimated cost only, a more comprehensive cost estimate would be provided as part of developing a Parks, Recreation and Culture Services Level Standard for the Leash Free Park: TABLE 2 LEASH FREE PARK ANNUAL OPERATIONAL COST TOWN OF AURORA OPERATED ITEM COST to PRCS Daily inspection and monitoring $1,700 Scheduled pick-up of garbage, litter and placement of bins at curb $7,000 Cutting of weeds and long turf inside leash free area $1,000 Minor fencing repairs and maintenance $500 Annual snow plowing & sanding of parking area and within the Leash Free Area $1800 Annual parking lot grooming and top dressing with granular (assuming granular surface) $1,000 Delivery and spreading of wood chips as required $5000 ongoing fence and repairs as required $500 Grass cutting around Parking area $500 $19,000 Communications Considerations There is no external communication required at this time Link to Strategic Plan Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation Option 1: PRCSAC could recommend that the current Adopt-A-Park Agreement is terminated until such time as a more suitable Leash Free Park location can be sought out and a properly functioning and equipped facility has been designed and approved with the appropriate input Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 5 of 15 February 16, 2017 Page 6 of 7 Report No. PRCSAC17-001 from the community. It should be noted; however, that staff made an attempt to find a more suitable location for this facility and were unsuccessful based on the user’s reluctance to relocate and difficulty in introducing this this type of facility into an existing park location. Option 2: PRCSAC could recommend that only certain capital items be considered for upgrading in the 2018 Capital Budget over a phased period of time based on annual budget approvals and available resources. Option 3: PRCSAC could recommend that the current Adopt-A-Park Agreement is terminated and establish a new Parks Service Level for Council to consider in having staff assume all aspects of operating the Leash Free Park as part of the 2018 Capital and Operating Budget review. Option 4: Continue to operate the Leash Free Park based on the status quo and recommend that all upgrades and operational requirements be presented in both the 2018 Capital and Operational Budgets and in the interim conduct a survey of the Leash Free Park users to better determine priority issues, expectations and overall satisfaction of the existing facility. Conclusions It can be concluded that there may be a number of significant issues associated with the existing Leash Free Park and that the Town is not currently meeting the expectations of some users; unfortunately, it is not well known at this time the overall extent of this dissatisfaction as staff have not received an overwhelming number of complaints or issues being raised by more than two individuals. Staff does however acknowledge that the Park would greatly benefit by a number of the requested upgrades and much more of an ongoing municipal presence in the ongoing operation of this facility. Attachments Attachment #1 - Report PRAC12-006 Leash Free Dog Park Needs Analysis, December 20, 2012 Attachment #2 – Leash Free Dog Park Site Plan showing conceptual upgrades in 2012 Attachment #3 - Memo to PRAC confirming Adopt-A-Park Agreement, May 16, 2013 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 6 of 15 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017Item 1 Page 7 of 15 PARKS & RECREATION ADVISORY COMMITTEE No. PRAC12-006 SUBJECT: Leash Free Dog Park Needs Analysis FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: December 20, 2012 RECOMMENDATIONS THAT report PRAC12-006 be received; and THAT the Parks and Recreation Advisory Committee (PRAC) receive this report as information and recommend a course of action in this regard for Council approval. PURPOSE OF THE REPORT To provide PRAC with information on needs for an improved Leash Free Park. BACKGROUND At the PRAC meeting held on February 16, 2012, PRAC recommended to Council that staff be directed to provide a Needs Analysis for a Leash Free park in Aurora. This report is a follow-up to Report PRAC12-002 wherein a number of suggested leash free park improvements were generally outlined. Much of the background information, contained in the previous report, is duplicated here as it is useful context information. Currently, Aurora provides a single leash-free dog park, Canine Commons, located within the Holland River Valley accessible from Industrial Parkway North. This location includes a parking facility for approximately 20 vehicles and the park is completely fenced to provide the required security and containment of the dogs. This park was established by Council in May 2003 and was subject to a number of conditions requiring the park to be operated by a volunteer group and that the volunteer group be required to enter an agreement with the Town and provide liability Insurance. For reasons unknown a volunteer group was not available and the Dog Park began operating without the formal agreement and to this date the park is operating without an executed agreement with a volunteer group. Given that the Park was to operate without the support of municipal resources, Parks and Recreation Services staff was not involved in the on-going operation in an official capacity. Only when operational issues developed, and members of Council were notified of these issues, Parks and Recreation Services staff was requested to assist the single known TOWN OF AURORA Attachment 1 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 8 of 15 December 20, 2012 - 2 - Report No. PRAC12-006 volunteer representative for the Park. This arrangement continues to this date and staff has a limited role in the operation of the Dog Park which includes the following:  parking lot maintenance;  provision of wood chip mulch when resources are available; and  provision of green bins and removal of dog waste (supplied by Infrastructure & Environmental Services Department (IES). In addition to these tasks, Parks and Recreation Services staff have been attempting to develop a more formal agreement under our Adopt-a-Park program working with both our Legal Services Department and the single volunteer who continues to act as the spokesperson for the park. This process is on-going; however, an agreement has not been reached at this time. While the Leash Free Park appears to have been operating successfully since opening in 2003, the matter of operating this facility on a voluntary basis versus officially assigning the responsibility to an operating Department needs to be addressed as the Corporation is ultimately responsible for the management and operation of the Leash Free Park. This is in view of the fact that the public are being invited to use this town owned space. COMMENTS To gain a better understanding of true needs of a leash free park, staff met with the long- term volunteer who has represented the Leash Free Park users since the early beginnings of the facility. This meeting was very useful in that it has now been determined that the existing Leash Free Park location is considered, by the users, to be quite satisfactory in terms of the actual location and functionality of the space. It was also stated by our volunteer that, while the existing site has a number of short comings, the physical size and location of the park are not among the issues that need to be addressed. It was indicated that a larger space is not necessarily an advantage as there is a tendency among users to allow their dogs to wander off unsupervised while owners engage in social conversation with other dog owners. This results in dog waste going unnoticed and being left on site for other volunteers to remove. It was suggested that as many as 20% of the users do not pick up after their pets and that a larger space would aggravate this already difficult compliance issue. The following list of suggested needs and improvements has been provided by our volunteer and is based on input and general consensus from other users who frequent the leash free park:  Addition of lighting at the park entrance;  Divisional fencing to provide a separate leash free space for smaller dogs;  Addition of a seating area;  Addition of Agility course (e.g. obstacles);  Small scale splash pad for dogs;  Improved fencing with fence buried to one foot below grade;  Shade structure; Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 9 of 15 December 20, 2012 - 3 - Report No. PRAC12-006  Improved signage within the park “Pick up after your Pet”, “No Feeding of Dogs”, etc.;  Delivery and maintenance of wood chip ground cover on a regular basis;  Tile drainage in south section;  Planting of trees;  Improved accessibility to the park (e.g. less slope and hand rail for disabled visitors); and  Regular grooming of the parking lot surface. In our previous report we had indicated that there were no existing parks that could accommodate an improved off-leash park without a significant change of use and financial investment. This remains the case; however, there is a potential opportunity to utilize a section of the Hydro Transmission corridor from Wellington Street to Hollidge Street or from Hollidge Street to St. John’s Sideroad. During our meeting with the Leash Free Park volunteer representative, this location was discussed and although not dismissed by our volunteer it was their preference to remain in their existing location. In addition the introduction of a Leash Free Park in any location bordering onto private residences may not be positively received by local residents; therefore, a move to such a location would require considerable notice and consultation with local residents well in advance. FINANCIAL IMPLICATIONS There are a number of financial considerations in implementing any of the suggested improvements and further financial and level of service implications should it be determined that responsibility for the operation of a Leash Free Park falls entirely back to Town staff. Table 1 reflects the Capital Costs associated with the Leash Free Park improvements. Table 2 represents all Town of Aurora Operational Costs of the Leash Free Park under the current informal voluntary arrangement. Table 3 represents all Operational Costs associated with the Town Parks and Recreation Department assuming all aspects of the Leash Free Park. In addition to the Capital Costs associated with the needs to improve the park, the issue of Operational Costs and ongoing operational responsibility for the park must be considered equally important and staff recommend that these be resolved prior to moving forward with any of the capital improvements. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 10 of 15 December 20, 2012 - 4 - Report No. PRAC12-006 TABLE 1: LEASH FREE PARK ESTIMATED CAPITAL IMPROVEMENT COST ITEM CAPITAL COST Pave parking lot 30,000.00 Additional seating area $3,000.00 Night lighting including new electrical service $20,000.00 Splash pad including water service 20,000.00 Replacement chain link fencing including new section for smaller dogs 20,000.00 Tile drainage system 8,000.00 Shade structure 15,000.00 Dog agility course 1,200.00 Regrade entrance to park for improved accessibility and install railings $5000.00 Tree planting and landscaping 2000.00 Improved and additional signage $1500.00 $125,700.00 TABLE 2: LEASH FREE PARK ANNUAL OPERATIONAL COST VOLUNTEER-OPERATED ITEM COST to PRS Daily inspection and monitoring $0 Pick up of garbage and litter $0 Cutting of weeds and long turf $0 Pick up and removal of animal feces $0 Minor fencing repairs and maintenance $0 Annual snow plowing & sanding of parking area $600.00 Annual parking lot grooming and top dressing with granular $1000.00 Delivery and spreading of wood chips $2500.00 Major fence repairs as required $500.00 Grass cutting around Parking area $500.00 $5,100.00 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 11 of 15 December 20, 2012 - 5 - Report No. PRAC12-006 TABLE 3 LEASH FREE PARK ANNUAL OPERATIONAL COST TOWN OF AURORA OPERATED ITEM COST to PRS Daily inspection and monitoring $1,700.00 Pick up of garbage, litter and removal of animal feces $7,000.00 Cutting of weeds and long turf inside leash free area $1,000.00 Minor fencing repairs and maintenance $500.00 Annual snow plowing & sanding of parking area $600.00 Annual parking lot grooming and top dressing with granular $1,000.00 Delivery and spreading of wood chips $2,500.00 Major fence repairs as required $500.00 Grass cutting around Parking area $500.00 $15,300.00 CONCLUSIONS That PRAC receive this report as information and provide recommendation to Council for approval. ATTACHMENTS Attachment #1 - Leash Free Park Concept Plan. Attachment #2 - Typical Details for Proposed Capital Improvements PRE-SUBMISSION REVIEW Prepared by: Jim Tree, Parks Manager- Ext.3222 ________________________________ Allan D. Downey Director, Parks and Recreation Service Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 12 of 15 Industrial Parkway NorthLOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, October 30, 2012. Base data provided by York Region. Air Photos taken Spring 2011, © First Base Solutions Inc., 2011 Orthophotography. 01020 MetresLeash-Free Dog Park St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive Wellington St W 404 404Leslie StYonge StBathurst StBayview AveBloomington Rd Dog Splash Pad Shade Structure Weeping Tile Drainage Weeping Tile Drainage Seating Area, Typ., Bench Seating Area, Typ., Bench Bench Bench Secondary leash free area and small dog area. Also, to be used when main compound is not available NEW Perimeter fence to be 1.2M high chain link, with 300 mm installed and buried below grade NEW Existing Parking Lot to be asphalt paved. Actual spaces to be determined on site at the time of paving Parking Lot Lighting Walkway Lighting NEW Walkway NEW Signage Board NEW Signage Board TOWN OF AURORA Leash Free Dog Park Concept Plan NOVEMBER 2012 Weeping Tile Drainage NEW Walkway connection from Parking Lot, paved. HC HC Attachment 2 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 13 of 15 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. ###if. Email: name@aurora.ca . www.aurora.ca MEMORANDUM DATE: May 16, 2013 TO: PRAG Committee Members FROM: Jim Tree, Manager of Parks RE: Leash Free Park RECOMMENDATIONS Attachment 3 Town of Aurora Parks and Recreation Department Services That the Committee receive this report for information. BACKGROUND Pursuant to the following PRAG recommendation from the December 20, 2012 PRAG meeting: Moved by Juergen Daurer Seconded by Gordon Barnes THAT the Parks and Recreation Advisory Committee receive report PRAC12-006; and THAT the Canine Commons users be requested to form a committee sufficient to complete an Adopt-a-Park arrangement with the Town and be encouraged to seek fundraising opportunities for additional operating and capital expenses as they may regard as appropriate; and THAT staff provide a progress report in three (3) months to confirm the existence of the Adopt-a-Park arrangement; and THAT staff provide an annual report to the Parks and Recreation Advisory Committee. Staff completed the Leash free Community Partnership Program agreement with our Partner "Canine Commons Committee" (CCC) on May 3· 2013. Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 1 Page 14 of 15 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017Item 1 Page 15 of 15 Page 1 of 1 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 2, 6, and 20), 2, 5, 6, and 7 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Humfryes That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of December 6, 2016 That the General Committee meeting report of December 6, 2016, be received and the following recommendations carried by the Committee be approved: (17) Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 1. That the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received; and 1. Proposed New Terms of Reference for Parks and Recreation Advisory Committee (a) That the proposed new Terms of Reference for the Parks and Recreation Advisory Committee be endorsed and implemented in 2017. New Business Motion No. 1 (a) That staff be directed to investigate the feasibility of control and/or eradication of invasive species in Aurora and report back. New Business Motion No. 2 (a) That the development of Library Square be endorsed. Carried Extract from Council Meeting of Tuesday, December 13, 2016 Parks, Recreation and Cultural Services Advisory Committee Meeting Agenda Thursday, February 16, 2017 Item 2 Page 1 of 1