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MINUTES - Parks, Recreation and Cultural Services Advisory Committee - 20161117 Town of Aurora Parks and Recreation Advisory Committee Meeting Minutes Date: Thursday, November 17, 2016 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Stephen Kimmerer (arrived 7:23 p.m.), Eric McCartney (arrived 7:25 p.m.), and Brian Trussler Member(s) Absent: None Other Attendees: Al Downey, Director of Parks, Recreation and Cultural Services, Councillor Wendy Gaertner, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Moved by Jeurgen Daurer Seconded by Councillor Mrakas That the agenda as circulated by Legislative Services, with the following additions, be approved: Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 2 of 5 • Delegation (b) Barry Bridgeford, Resident Re: Invasive Species, Invasive Species Act, Funding for Control Carried 3. Receipt of the Minutes Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 Moved by Richard Doust Seconded by Councillor Mrakas That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received for information. Carried 4. Delegations (a) Fausto Filipetto, Senior Policy Planner, Town of Aurora Re: Library Square and Town Park Mr. Filipetto presented an overview of the Library Square and Town Park conceptual plans, and provided background, public survey results/feedback, and next steps. The Committee expressed concerns regarding traffic, parking, and the low number of public survey responses. Moved by Juergen Daurer Seconded by Richard Doust That the comments of the delegation be received for information. Carried Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 3 of 5 (b) Barry Bridgeford, Resident Re: Invasive Plant Species, Invasive Species Act, Funding for Control Mr. Bridgeford provided an overview of invasive plant species in Aurora, specifically phragmites, dog-strangling vine, and Japanese knotweed. He noted that there is no funding for the control and/or eradication of these species and is requesting that Council authorize such funding for 2017. The Committee expressed support for the request. Moved by Juergen Daurer Seconded by Eric McCartney That the comments of the delegation be received for information. Carried 5. Matters for Consideration 1. Proposed New Terms of Reference for Parks and Recreation Advisory Committee Staff extended thanks to members who provided comments and revisions to the new Terms of Reference and suggested that the wording “addressing” in bullet point number 3, under Section 2. Vision, should state “providing advice on”. The Committee endorsed the new Terms of Reference and requested that it be implemented in the New Year. Moved by Councillor Mrakas Seconded by Eric McCartney 1. That the Proposed New Terms of Reference for the Parks and Recreation Advisory Committee be received; and 2. That the Parks and Recreation Advisory Committee recommend to Council: Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 4 of 5 (a) That the proposed new Terms of Reference for the Parks and Recreation Advisory Committee be endorsed and implemented in 2017. Carried as amended 6. Informational Items 2. Memorandum from Director of Parks, Recreation and Cultural Services Re: Report No. PR12-005, Club Aurora Fitness Centre Business Plan The Committee expressed concerns regarding the decline in active numbers over the past decade and inquired if the Business Plan would be updated in the near future. Staff stated that the Business Plan would be under review. Moved by Juergen Daurer Seconded by Brian Trussler 1. That the memorandum regarding Report No. PR12-005, Club Aurora Fitness Centre Business Plan be received for information. Carried 3. Extract from Council Meeting of October 11, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 The Committee clarified that the intention of the resolution regarding Pet Waste in Public Parks and Open Space was to utilize communication tools to spread awareness, rather than spending money on public surveys. Moved by Juergen Daurer Seconded by Eric McCartney 1. That the Extract from Council Meeting of October 11, 2016, regarding the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received for information. Carried Parks and Recreation Advisory Committee Meeting Minutes Thursday, November 17, 2016 Page 5 of 5 7. New Business New Business Motion No. 1 Moved by Richard Doust Seconded by Juergen Daurer 1. That the Parks and Recreation Advisory Committee recommend to Council: (a) That staff be directed to investigate the feasibility of control and/or eradication of invasive species in Aurora and report back. Carried New Business Motion No. 2 Moved by Juergen Daurer Seconded by Councillor Mrakas 1. That the Parks and Recreation Advisory Committee recommend to Council: (a) That the development of Library Square be endorsed. Carried 8. Adjournment Moved by Councillor Mrakas Seconded by Eric McCartney That the meeting be adjourned at 8:50 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting.