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AGENDA - Heritage Advisory Committee - 20180905Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 7 p.m. Leksand Room Aurora Town Hall Public Release August 29, 2018 Town of Aurora Heritage Advisory Committee Meeting Agenda Date: Wednesday, September 5, 2018 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of July 9, 2018 Recommended: That the Heritage Advisory Committee meeting minutes of July 9, 2018, be received for information. 4. Delegations Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Page 2 of 3 5. Matters for Consideration 1. HAC18-013 – Request to Designate Under Part IV of the Ontario Heritage Act 50-100 Bloomington Road West “De La Salle College” including associated heritage feature “Pine Ridge Trail (Monk’s Walk)” Recommended: 1. That Report No. HAC18-013 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the building formerly known as “De La Salle College” located at 50-100 Bloomington Road West, which includes associated heritage feature “Pine Ridge Trail (Monk’s Walk)”, be Designated under Part IV of the Ontario Heritage Act as a property of Cultural Heritage Value or Interest; and (b) That the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and (c) That the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act. 2. HAC18-014 – Doors Open Aurora 2018 – Event Summary Report Recommended: 1. That Report No. HAC18-014 be received; and 2. That the Heritage Advisory Committee extend a thank you to the following individuals and groups for their support of Doors Open Aurora 2018: (a) All site owners/operators; (b) All volunteers and site staff; (c) The Auroran newspaper; and (d) The Mayor, Members of Council, and supporting Town staff. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Page 3 of 3 6. Informational Items 3. Extract from Council Meeting of July 24, 2018 Re: Heritage Advisory Committee Meeting Minutes of June 11, 2018 Recommended: 1. That the Extract from Council meeting of July 24, 2018, regarding the Heritage Advisory Committee Meeting Minutes of June 11, 2018, be received for information. 7. New Business 8. Adjournment Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, July 9, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair) Bob McRoberts (Honorary Member), Neil Asselin, Barry Bridgeford, James Hoyes, Martin Paivio, and Ken Turriff Members Absent: John Kazilis Other Attendees: Marco Ramunno, Director of Planning and Development Services, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. 1. Approval of the Agenda Moved by Neil Asselin Seconded by James Hoyes That the agenda as circulated by Legislative Services, with the following addition, be approved: • Item 3 – Memorandum from Manager, Parks and Fleet, Re: Tree Removal Permit Application – 61 Spruce Street Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Minutes Page 1 of 4 Heritage Advisory Committee Meeting Minutes Monday, July 9, 2018 Page 2 of 4 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of June 11, 2018 Moved by James Hoyes Seconded by Bob McRoberts That the Heritage Advisory Committee meeting minutes of June 11, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. HAC18-012 – Wellington Street Building Evaluations, 136 Wellington Street East, “Railroad Hotel”; 124 Wellington Street East, “Baldwin’s Restaurant” Staff provided a brief overview of the report noting details of the heritage building evaluations. The Committee and staff discussed about the impacts of the proposed Wellington Street grade separation project by Metrolinx, the associated environmental assessment, and its effect on the proposed heritage designation. Moved by Bob McRoberts Seconded by Martin Paivio 1. That Report No. HAC18-012 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That 136 Wellington Street East “Railroad Hotel” and 124 Wellington Street East “Baldwin’s Restaurant” be designated under Part IV of the Ontario Heritage Act. Carried Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Minutes Page 2 of 4 Heritage Advisory Committee Meeting Minutes Monday, July 9, 2018 Page 3 of 4 6. Informational Items 2. Extract from Council Meeting of June 12, 2018 Re: Heritage Advisory Committee Meeting Minutes of May 14, 2018 Moved by James Hoyes Seconded by Barry Bridgeford 1. That the Extract from Council meeting of June 12, 2018, regarding the Heritage Advisory Committee Meeting Minutes of May 14, 2018, be received for information. Carried 3. Memorandum from Manager, Parks and Fleet Re: Tree Removal Permit Application – 61 Spruce Street Staff provided an overview of the memorandum. The Committee inquired about the parameters of the Town’s liability, and staff provided clarification. The Committee and staff discussed about the condition of the tree, the provisions of removing trees in heritage district, and means of ensuring protection to surrounding trees, if the subject tree is removed. Moved by Barry Bridgeford Seconded by Ken Turriff 1. That the memorandum regarding Tree Removal Permit Application – 61 Spruce Street be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the removal of American Elm tree be approved; and (b) That precautionary measures be taken to ensure the safety and protection of the root system of the adjacent Sugar Maple tree. Carried as amended 7. New Business The Chair inquired about the pending list for the Committee, and staff agreed to provide an update. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Minutes Page 3 of 4 Heritage Advisory Committee Meeting Minutes Monday, July 9, 2018 Page 4 of 4 The Committee inquired about future meetings and the process of decision on future applications to the Committee during the election hiatus, and staff provided a response. The Committee and staff discussed about the possible impacts of the Metrolinx Wellington Street grade separation project on surrounding properties, details of the project, and inquired about consideration of heritage attributes. Staff noted that Metrolinx have been notified about concerns and comments regarding the project through various Council resolutions. The Committee inquired about the recruitment of the new Heritage Planner, and staff provided a response. The Chair requested for update on the tree pruning at 81 Catherine Avenue, and staff agreed to follow up. The Chair inquired about the status of redevelopment of the David W. Doan House, 32 Wellington Street East, and staff provided a response. The Vice-Chair inquired on any appeals received with respect to designating various properties on Yonge Street as ratified by Council at their meeting of June 12, 2018, and staff noted that the publication of notices is pending and forthcoming. The Committee suggested the possibility of rescheduling the September 5, 2018 Heritage Advisory Committee to August 27, 2018, and staff agreed to follow up. 8. Adjournment Moved by Councillor Thom Seconded by Neil Asselin That the meeting be adjourned at 8:36 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Minutes Page 4 of 4 Town of Aurora Heritage Advisory Committee Report No. HAC18-013 Subject: Request to Designate under Part IV of the Ontario Heritage Act 50-100 Bloomington Road West “De La Salle College” including associated heritage feature “Pine Ridge Trail (Monk’s Walk)” Prepared by: Adam Robb, Planner Department: Planning and Development Services Date: September 5, 2018 Recommendation 1. That Report No. HAC18-013 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the building formerly known as “De La Salle College” located at 50- 100 Bloomington Road West, which includes associated heritage feature “Pine Ridge Trail (Monk’s Walk)”, be Designated under Part IV of the Ontario Heritage Act as a property of Cultural Heritage Value or Interest; and (b) That the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and (c) That the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act. Purpose of the Report The purpose of this report is to provide the Heritage Advisory Committee with all background materials so it can recommend to Council that the subject property 50-100 Bloomington Road West be designated as a property of cultural heritage value or interest under Section 29 (Part IV) of the Ontario Heritage Act for its cultural heritage value and interest. Background On December 23 2016, Infrastructure Ontario submitted an Official Plan Amendment for 50-100 Bloomington Road West. The subject lands are currently designated ‘Major Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 1 of 76 September 5, 2018 Page 2 of 11 Report No. HAC18-013 Institutional’, ‘Minor Institutional’ and ‘Environmental Function Area’ by OPA 34. The purpose of the Official Plan Amendment is to amend the policies and re-designate through Schedules of OPA 34 to permit residential uses in a cluster development form. On April 26 2017 a Public Planning meeting was held in regards to 50-100 Bloomington Road West. During discussion at the meeting, Council requested that the subject lands be evaluated and reviewed by the Heritage Advisory Committee. Location The subject property is located on the northwest corner of Yonge Street and Bloomington Road West. Given the property exceeds 70 acres in lot area, the location map has included specific locations of the existing building and associated heritage attributes such as the front courtyard and the Monk’s Walk trail at the Northern portion of the property (See Attachment 1). The property is listed and non-designated on the Aurora Register of Properties of Cultural Heritage Value or Interest, and is designed in a Collegiate Gothic Architectural style. The building was constructed c. 1916, designed by J.P. Haynes. The building currently serves as an office building for the Government of Ontario. An Ontario Provincial Police Building is located to the north of the subject lands. Provisions of the Ontario Heritage Act 50-100 Bloomington Road West is listed and non-designated on the Aurora Register of Properties of Cultural Heritage Value or Interest. According to Section 27 of the Ontario Heritage Act, a Municipal Register of Cultural Heritage Value or Interest may include properties that have not been designated under the Ontario Heritage Act, but that the Council of a Municipality believes to be of cultural heritage value or interest. The principal implication of properties non-designated and listed on the Aurora Register pertains to subsection 27. (3) of the Ontario Heritage Act where, If property included in the register under subsection (1.2) has not been designated under section 29, the owner of the property shall not demolish or remove a building or structure on the property or permit the demolition or removal of the building or structure unless the owner gives the council of the municipality at least 60 days notice in writing of the owner’s intention to demolish or remove the building or structure or to permit the demolition or removal of the building or structure. 2006, c. 11, Sched. B, s. 11 (2). Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 2 of 76 September 5, 2018 Page 3 of 11 Report No. HAC18-013 The purpose of providing Council with 60 days to determine the Notice of Intention is to provide time to determine whether or not the property should be designated under the Ontario Heritage Act. According to subsection 27(1.3) of the Ontario Heritage Act, the Council of a Municipality shall, before removing the reference to such a property from the Register, consult with its Municipal Heritage Committee. The Ontario Heritage Act also provides municipalities the ability to protect significant Cultural Heritage Resources within its jurisdiction. Conservation measures under the Ontario Heritage Act are outlined in Section 33 of the Act: 33. (1) No owner of property designated under section 29 shall alter the property or permit the alteration of the property if the alteration is likely to affect the property’s heritage attributes, as set out in the description of the property’s heritage attributes that was required to be served and registered under subsection 29 (6) or (14), as the case may be, unless the owner applies to the council of the municipality in which the property is situate and receives consent in writing to the alteration Municipal processes within the Town of Aurora require the owner to submit a Heritage Permit application should a request to alter the property under Section 33 of the Ontario Heritage Act be requested by the owner. Approval of a Heritage Permit is provided either by Council or through staff (via delegation By-law 5365-11). Existing Secondary Plan Policies The Yonge Street South Secondary Plan (OPA 34) provides guidance for development for southern Aurora, which is located within the Settlement Area of the Oak Ridges Moraine. According to Schedule AA of OPA 34, the lands are currently designated “Major Institutional” and “Environmental Function Area”. The following polices of the Secondary Plan apply to the subject lands: Section 4.4.2 b): Any future development or redevelopment of this site shall preserve and respect the identified Heritage Resource in accordance with the provisions of Section 3.8 of the Aurora Official Plan (1991). Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 3 of 76 September 5, 2018 Page 4 of 11 Report No. HAC18-013 Section 8.2.3 of the Yonge Street South Secondary Plan states the following: Council supports the preservation and enhancement of the former De La Salle College and the related tree-lined trail known as Monk’s Walk as identified heritage resources of historic and social significance to the Town. Proposed development abutting these resources shall have regard for the visual relationship of the former De La Salle College to Yonge Street and to means of preserving the amenity of Monk’s Walk as a tranquil, tree-lined pedestrian trail. Proposed Official Plan Amendment Infrastructure Ontario, on behalf of the Province of Ontario has submitted an Official Plan Amendment application to include Residential uses within the existing Institutional Designation within the Yonge Street South Secondary Plan (OPA 48). The Province has no immediate plans to develop the subject lands. The Province has submitted conceptual neighbourhood plans, outlining the potential extent of residential uses. The concept plans are provided, given the maximum density provisions in place within OPA 48. Some concept plans include the existing 4 storey building while others do not. Submitted concept plans are included in Attachment #5 of this report. Analysis History of the Property 50-100 Bloomington Road West contains a rich history over the past 200 years. The lands were originally settled by Joseph Minthorn in 1808. Another notable early settler includes William Mair, who held the land until 1878. In 1914, the property was purchased by the Christian Brotherhood. By 1916, the Brotherhood completed a school known as “De La Salle College” for young men destined to pursue religious services. During this time, the Brotherhood established a walking trail at the north end of the property known locally as Monk’s Walk. This trail comprises of religious carvings in trees along the route, used by the Brotherhood for meditation. The Christian Brotherhood would continue to operate the school until 1949 where at that time; the school was moved back to Toronto. The property was purchased by the Government of Ontario in 1950. The building was converted into residential facility operated by the Ministry of Health. The building would house over 300 men and boys suffering from mental illnesses, developmental delay or Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 4 of 76 September 5, 2018 Page 5 of 11 Report No. HAC18-013 physical disability. The facility was re-named “Pine Ridge” in 1974 and would continue to operate until 1984. After the closure of Pine Ridge, the Government of Ontario retrofitted the building to contain office uses. The building would become an office for the Ministry of Natural Resources and an Ontario Registry Office. An Ontario Provincial Police facility would be constructed on the north end of the property in 1989. These uses continue to exist on the property to this day. Heritage Features of the Existing Building The existing building can be described as a 4 storey structure designed in a Collegiate Gothic architectural style. The building was designed by architect J.P Hynes, who is notable for building several churches, hotels, hospitals, schools and various residential and commercial buildings in Toronto and across Canada. The building was constructed using the “Hennebique” system of construction, which comprised of 14 inch thick reinforced concrete walls, cladded with red brick. Concrete foundation walls extend approximately 4 feet above grade at the base of the structure. A stone trim was implemented on the walls and window openings of the building. The roof is a flat roof, lined with a brick parapet. At the centre of the front elevation (facing Yonge Street), a steel screen was installed which was decorated to match the original stone decorative parapet. The windows, emphasized by sawtooth art stone are a common feature to Collegiate Gothic architecture. The main entrance (facing Yonge Street) features cast stone with a decorative parapet. To the east of the main structure lies a front garden, comprising of mature trees, park benches and a flag pole. A circular walkway is located in the center of the garden. The garden once served as the main entranceway to the De La Salle College. The CHER report has noted that vegetation from the street has prevented a visual link between Yonge Street and the main building, but that the former driveway remains discernable. In 1968, a gymnasium was added to the south of the main building, this one storey structure is clad in red brick to match the main building. By 1989 a powerhouse was added to the northwest corner of the main building to accommodate the additional power consumption from the government building. A second entranceway was established on the west elevation, with the addition of a steel verandah. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 5 of 76 September 5, 2018 Page 6 of 11 Report No. HAC18-013 Contextual Value The former De La Salle College building, front garden and Monk’s Walk are historically linked to its surroundings. The building itself is considered a landmark both immediately in the context of the Yonge/ Bloomington intersection and at a municipal wide context given its historical connections to the community. In staff’s opinion, the main building is important in defining the character of the Yonge and Bloomington crossroads given its historic and present use as a public use building. Pine Ridge (Monk’s Walk) Walking Trail As mentioned previously in this report, Monks Walk was a walking trail established by the Christian Brotherhood as a means of meditation. The trail is located along the northern property line, circling an existing woodland (see page 37 of Attachment 4). The Brotherhood carved religious messages and symbols in the trees along the route, many of which still exist today. The submitted Official Plan Amendment proposes no changes to the Monk’s Walk. The Monk’s Walk trail system can be considered a significant heritage attribute of the property. Staff request that as part of any future development that a trailhead and access easements be pursued in order to allow for public access to the Monk’s Walk trail. Archaeology & Burials A Stage 1 and 2 Archaeological Assessment was prepared by Amec Foster Wheeler Environment & Infrastructure, dated March 26, 2016. Findings from the report did not identify any architectural findings, materials or archaeological sites. Zero artifacts were encountered in the assessment. It is noted that The Town’s Curator identified a possible burial ground as part of the former De La Salle College. Newspaper clippings note a small number of burials which occurred on the property up to 1947. Infrastructure Ontario has responded with the submission of a Burials Research Report prepared by Archaeological Research Associates Ltd. Conclusions from the report note that three (possibly four) internments of deceased members of the Christian Brotherhood may have occurred on the property between 1932 and 1947. There is record of at least one internment which has since been exhumed and reinterred from the property to a location in New York State. The report has not identified existing burial sites at this time, however it did identify three (3) potential locations to conduct Ground Penetrating Radar to search for possible remains. Prior to approval of any future development, further investigations would be pursued. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 6 of 76 September 5, 2018 Page 7 of 11 Report No. HAC18-013 Submitted Heritage Impact Assessments A Built Heritage Assessment was prepared for the subject lands, by Heritage Research Associated Inc., dated August 2006. The report makes an assessment of the property based upon Ontario Regulation 09/06, which in the opinion of the consultants found that the property does not contain any heritage value or interest. Upon review of the Built Heritage Assessment, staff have identified to the owner several omissions and concerns with the findings of the report. In response to staff’s comments, the owner has recently submitted a Cultural Heritage Evaluation Recommendation (CHER) report prepared by Archaeological Research Associates Ltd. dated March 8, 2018. This report evaluates 50-100 Bloomington Road West and all heritage attributes on the subject property as per Ontario Regulation 09/06 and Ontario Regulation 10/06 with consideration of the updated 2010 Standards and Guidelines for the Conservation of Provincial Heritage Properties. Conclusions from the report determine that the property meets more than one criteria outlined in Regulation 09/06, but does not meet any criteria as per Regulation 10/06. The property contains a Cultural Heritage Landscape that can be preserved under a Part IV Designation Cultural Heritage Landscapes have been defined through the Provincial Policy Statement (PPS) as follows: means a defined geographical area that may have been modified by human activity and is identified as having cultural heritage value or interest by a community, including an Aboriginal community. The area may involve features such as structures, spaces, archaeological sites or natural elements that are valued together for their interrelationship, meaning or association. Municipalities across Ontario employ different measures to control changes within Cultural Heritage Landscapes. Some Municipalities require a Heritage Impact Assessment for alterations within a Cultural Heritage Landscape, while others simply monitor possible changes to ensure the intent of the landscape is maintained. Appropriate measures would be established through the Part IV Designation to ensure any changes or alterations in and around the subject property would be compatible with the significant heritage resources onsite. Section 5.1 of the CHER report has identified the entire property at 50-100 Bloomington Road West as possessing heritage landscape attributes. It is in the opinion of staff that Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 7 of 76 September 5, 2018 Page 8 of 11 Report No. HAC18-013 the former De La Salle College building and Pine Ridge Trail (Monk’s Walk) represent the most significant heritage and landscape features of the property. While other potential heritage features such as the front garden are identified, the building itself and Monk’s walk are the most worthy of preserving for future generations. In also keeping with Section 8.2.3 of the Yonge Street South Secondary Plan, any development abutting the former De La Salle College shall have regard for the visual relationship of the building to Yonge Street. In order to achieve this objective, Staff would encourage that any future development or alteration to the front garden promote the visual presence of the building along Yonge Street as a more discernable landmark for the area. By designating the subject property under Part IV of the Ontario Heritage Act, the general landscape can be maintained and significant heritage resources protected, as any development on the lands would be subject to Heritage review and approval. Building Evaluation The Evaluation Working Group met to perform an objective evaluation of the subject property on Wednesday June 21, 2017 (See Attachment 3). The Evaluation Criteria for assessing the cultural heritage value of cultural heritage resources have been developed by the Town in consultation with its Municipal Heritage Committee. As per Section 13.3 e) of the Official Plan, Priority will be given to designating all Group 1 heritage resources in the Register. The purpose of the Evaluation is to identify the design/physical value, historical/associative value, and contextual value of the property as per Ontario Regulation 9/06, which outlines the criteria for determining cultural heritage value or Interest under the Ontario Heritage Act in order to conserve significant heritage resources. It is noted that the Heritage Evaluation Working Group did not include an evaluation of Monk’s Walk. The Evaluation found the subject property to score at Group 1, suggesting that the property “is of major significance and importance to the Town and worthy of designation under the Ontario Heritage Act”. According to the Heritage Evaluation Guide for buildings scored within Group 1: • The designation of the building pursuant to the Ontario Heritage Act will be Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 8 of 76 September 5, 2018 Page 9 of 11 Report No. HAC18-013 pursued; • Every attempt must be made to preserve the building on its original site; • Any development application affecting such a building must incorporate the identified building; • Appropriate alternative uses for the building will be encouraged when necessary to ensure its preservation; and, • A Letter of Credit will typically be required to ensure the protection and preservation of the building in connection with a redevelopment application. The Ontario Heritage Act provides criteria for determining cultural heritage value or interest with Ontario Regulation 9/06. This Regulation requires that a building must exhibit significant design/physical, or associative, or contextual value to warrant designation. The Evaluation working group found the final weighted score for 50-100 Bloomington Road West to be 81/100. Design Review Panel N/A Legal Considerations N/A Financial Implications N/A Communications Considerations Approval of the recommendations will authorize the Town Clerk to publish and serve Council’s Notice of Intention to Designate as per requirements of the Ontario Heritage Act, including notice in the local newspaper. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 1 Page 9 of 76 September 5, 2018 Page 10 of 11 Report No. HAC18-013 Link to Strategic Plan The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in objective Celebrating and Promoting our Culture. Alternatives to the Recommendation 1. Maintain its existing status as a Listed (non-designated) property on the Aurora Registrar of Properties of Cultural Heritage Value or Interest. Conclusions Policies identified within the Yonge Street South Secondary Plan (OPA 34) require the preservation of heritage resources comprising of the former De la Salle College and the Monk’s Walk trail. The subject property was evaluated using the Town of Aurora Heritage Building Evaluation Guide and was rated in Group 1, suggesting that the property is of major significance and importance to the Town and worthy of designation under the Ontario Heritage Act. An evaluation conducted by the submitted CHER report determined that the property meets more than one criteria of Ontario Regulation 09/06. Therefore, staff recommends that Council pursue Designation of 50-100 Bloomington Road West under Part IV of the Ontario Heritage Act. The designation of the subject property will help in the preservation of the primary structure as well as other significant heritage attributes on site, including the Monk’s Walk. Attachments Attachment 1 – Location Map Attachment 2 – Heritage Resource Brief (2017) Attachment 3 – Evaluation Working Group Score, 50-100 Bloomington Road West Attachment 4 – Cultural Heritage Evaluation Recommendation Report, prepared by Archaeological Research Associates Ltd. Attachment 5 – Proposed Concept Plans Previous Reports None. 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Advisory Committee Meeting Agenda Wednesday, September 5, 2018Item 1 Page 75 of 76 Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018Item 1 Page 76 of 76 Town of Aurora Heritage Advisory Committee Report No. HAC18-014 Subject: Doors Open Aurora 2018 – Event Summary Report Prepared by: Adam Robb, Planner Department: Planning and Development Services Date: September 5, 2018 Recommendation 1. That Report No. HAC18-014 be received; and 2. That the Heritage Advisory Committee extend a thank you to the following individuals and groups for their support of Doors Open Aurora 2018: (a) All site owners/operators; (b) All volunteers and site staff; (c) The Auroran newspaper; and (d) The Mayor, Members of Council, and supporting Town staff. Executive Summary The purpose of this report is to provide the Heritage Advisory Committee with a summary of the Doors Open Aurora 2018 event, which took place on Saturday, August 18, 2018 and to seek Council authorization for registration of the 2019 Doors Open Aurora event with the Ontario Heritage Trust. • The Town of Aurora held its 13th annual Doors Open Aurora event on August 18, 2018 from 10 a.m. to 4 p.m., which attracted over 3,000 site visitors to 14 participating sites and walking tours. • The completed visitor surveys indicate that over 50% of visitors to the Doors Open Aurora event were from outside of Aurora. • The most used methods to gain awareness of the Doors Open Aurora event were through the Doors Open Ontario brochure and local newspaper articles. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 1 of 13 September 5, 2018 Page 2 of 7 Report No. HAC18-014 • The event was advertised through printed material, radio interviews, newspaper articles, public/community engagement at the Aurora Farmers’ Market and Artisan Fair, social media and website pages. • More detailed information on visitor and site owner survey results as well as exact visitor numbers per site will be submitted at a later date, since the data is still being formally collected and processed. Background The Town of Aurora held its 13th annual Doors Open Aurora event on August 18, 2018 from 10 a.m. to 4 p.m., with visitors touring sites of local, natural, historic or architectural significance. Doors Open Aurora is part of the Doors Open Ontario event, which has been hosted by the Ontario Heritage Trust since 2002. Doors Open Aurora 2018 Participating Sites The Aurora Farmers’ Market and Artisan Fair located in Town Park served as the Doors Open Aurora headquarters from 8 a.m. to 4 p.m. At this location, visitors were able to pick up printed materials such as the Doors Open Aurora 2018 Brochure. The following 14 sites participated in Doors Open Aurora 2018: • Aurora Readiness Centre, 220 Old Yonge Street • Hillary House and Koffler Museum of Medicine, 15372 Yonge Street • Hillary House Barn, 15372 Yonge Street • The Patrick House Art Studio & Gallery, 58 Temperance Street • Pine Orchard Quaker Meeting House, 15114 Yonge Street • Theatre Aurora, 150 Henderson Drive • Aurora Public Library, 15145 Yonge Street • Church Street School/Aurora Cultural Centre, 22 Church Street • Scarborough Model Railroaders, 22 Church Street Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 2 of 13 September 5, 2018 Page 3 of 7 Report No. HAC18-014 • Trinity Anglican Church, 79 Victoria Street • Victoria Hall, 27 Mosley Street • The Rising Sun Masonic Lodge, 57 Mosley Street • The Aurora Farmers’ Market and Artisan Fair, Town Park, 49 Wells Street • Merlin’s Hollow, 181 Centre Crescent The Hillary House Barn and Pine Orchard Quaker Meeting House were new participating sites for Doors Open Aurora. Returning community favourites to Doors Open Aurora included the Hillary House and Koffler Museum of Medicine, Aurora Public Library, Aurora Cultural Centre, Aurora Farmers’ Market and Artisan Fair, Aurora Readiness Centre and Merlin’s Hollow. Doors Open Aurora 2018 Volunteers Preparation for and execution of the Doors Open Aurora 2018 event involved Site Operators, Town staff and community volunteers. These individuals dedicated their time and efforts to make Doors Open Aurora 2018 a success. Their efforts in helping to encourage the appreciation for sites of local, natural, historic and architectural significance are greatly appreciated. Analysis Doors Open Aurora Event Date – August 18 This year, there were three Doors Open Ontario events including Doors Open Aurora taking place in August. While the event was well attended by members of the community, as the event is held in the summer it should be noted that many residents are on vacation or out of town. It is recommended that the Heritage Advisory Committee take this into consideration when planning the date for the 2019 event. Participating Sites and Site Visits This year, there were 14 participating sites, of which the Aurora Readiness Centre, Scarborough Model Railroaders, Aurora Cultural Centre, Pine Orchard Quaker Meeting House and Merlin’s Hollow received the most visitors. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 3 of 13 September 5, 2018 Page 4 of 7 Report No. HAC18-014 Over 3,000 site visits were recorded amongst the 14 participating Doors Open Aurora 2018 sites, representing an increase of over 300 visitors from the 2017 event, despite having three less sites this year. The majority of the sites were located within walking distance from each other in the historic core and Southeast Old Aurora community. The close proximity of participating sites created a centralized area of activity and lessened the need for parking spaces at each participating site. The increase in site visits can be attributed to greater marketing as well as the inclusion of the Aurora Readiness Centre, Pine Orchard Quaker Meeting House and Scarborough Model Railroaders to Doors Open Aurora 2018. It should be considered that Doors Open Aurora generates tourism from throughout the Greater Toronto Area. It should also be noted that the Aurora Farmers’ Market & Artisan Fair experienced a large volume of visitors, in part due to the Community Corn Roast, which took place during the Doors Open Aurora operating hours. It is recommended that the Committee direct staff to increase the number and variety of sites and to evaluate other walking tour possibilities during the next Doors Open event to keep community interest. Visitor’s Survey The Town distributed surveys to each participating site of Doors Open Aurora 2018 to obtain visitors’ feedback for the event. Key questions included whether the visitor was a resident of Aurora or from another community, the municipality the visitor was coming from and how the visitor heard about the Doors Open Aurora 2018 event. The survey was made available in a hardcopy format. Key information is still being collected from the surveys and will be submitted later, however it is known that over 50% of visitors who completed the survey were from outside of Aurora. Signage Doors Open signage is routinely posted on the day of the event. Each site displays a Doors Open Aurora sign with a corresponding number to the map guide contained in the Doors Open Aurora 2018 brochure. Additionally, for sites which are not in easily accessible locations, directional arrow signs were provided. The signs provide greater visibility and acknowledge that the site is participating in the Doors Open Aurora event. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 4 of 13 September 5, 2018 Page 5 of 7 Report No. HAC18-014 T-Shirts Each Doors Open Aurora volunteer received a free t-shirt displaying the Doors Open Aurora logo. These t-shirts make volunteers easily identifiable to visitors and are a way of thanking volunteers. It is recommended that the Committee continue to support this expense for future Doors Open Aurora events. Financial Implications A registration fee of $1,695.00, including applicable taxes, was paid to the Ontario Heritage Trust for the Doors Open Aurora 2018 event. A total of $2,990.39 was spent to facilitate the Doors Open Aurora 2018 event, which included a registration fee paid to the Ontario Heritage Trust for the Doors Open Aurora 2018 event, t-shirts with the Doors Open Aurora logo, brochures for each participating Doors Open Aurora 2018 site, and brochures containing a Map Guide with brief information about each Doors Open Aurora site. A registration fee of $1,695.00, including applicable taxes, will be required to register for a Doors Open Aurora 2019 event with the Ontario Heritage Trust. Communications Considerations No communication is required as a result of this Report. The assistance of the Town’s Corporate Communications staff was essential to the Doors Open event and is greatly appreciated. Advertising Materials Printed materials for the event included a brochure for the whole event, individual brochures for each participating site, posters and display boards for each participating site. It is recommended that the Committee continue to direct Town staff in advertising through social media, the Town of Aurora website, public/community engagement at the Aurora Farmers’ Market and Artisan Fair and to work in co-operation with local news media. Additionally, it is recommended that the Committee continue to direct Town staff in ordering printed materials for future Doors Open Aurora events. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 5 of 13 September 5, 2018 Page 6 of 7 Report No. HAC18-014 Furthermore, it is recommended that a brochure for the whole event, individual brochures for each participating site, and display boards for each participating site be prepared two weeks in advance of the event so that each Doors Open site has the opportunity to promote themselves with the advertising materials provided. Newspaper Articles Articles were published in The Auroran for several weeks leading up to the Doors Open Aurora 2018 event to raise community awareness for the event. Social Media The Doors Open Aurora event was featured on the Town of Aurora Twitter and Facebook pages for several weeks leading up to the event. Websites The Doors Open Aurora event was featured on the Town of Aurora website (http://www.aurora.ca/doorsopen), which included a Virtual Tour map to provide an interactive experience for visitors to the Town’s Doors Open Aurora website. The Doors Open Aurora event was also featured on Doors Open Ontario website (http://www.doorsopenontario.on.ca/Events/Aurora.aspx). Public/Community Engagement To increase the number of Doors Open Aurora site visitors, Town staff set up a booth at the Aurora Farmers’ Market and Artisan Fair for each of the two weeks leading up to the event, on both Saturday, August 4, 2018 and Saturday, August 11, 2018. The booth displayed Doors Open Aurora and Doors Open Ontario Signage as well as a Map Guide for the participating sites of Doors Open Aurora 2018. Town staff also handed out Doors Open Aurora brochures. Link to Strategic Plan The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in objective Celebrating and Promoting our Culture. Alternative to the Recommendation None. Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 6 of 13 Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018Item 2 Page 7 of 13 Attachment 1 Doors Open Aurora 2018 Event Day Photographs The Doors Open 2018 Setup at Hillary House Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 8 of 13 Attachment 1 Visitors at the Aurora Readiness Centre Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 9 of 13 Attachment 1 Inside the Trinity Anglican Church Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 10 of 13 Attachment 1 Music serenades visitors to Merlin’s Hollow Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 11 of 13 Attachment 1 Behind the scenes at Theatre Aurora Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 12 of 13 Attachment 1 The Doors Open 2018 Headquarters at the Aurora Farmer’s Market and Artisan Fair Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 2 Page 13 of 13 Page 1 of 1 6. Standing Committee Reports Moved by Councillor Thom Seconded by Councillor Thompson That the following Standing Committee Reports, Items S1 and S2, be received and the recommendations carried by the Committees approved, with the exception of sub-items S1(A6-2), S1(R1), S1(R2), S1(R3), and S1(R11), which were discussed and voted on separately as recorded below: S1. General Committee Meeting Report of July 17, 2018 (A1 ) Heritage Advisory Committee Meeting Minutes of June 11, 2018 1. That the Heritage Advisory Committee meeting minutes of June 11, 2018, be received; and (1) HAC18-010 – Heritage Permit Application, 60 Fleury Street, File: NE-HCD-HPA-18-05 (a) That Heritage Permit Application NE-HCD-HPA-18-05 be approved to permit the construction of an expanded side gable and construction of a side dormer as shown on the submitted plans. (4) HAC18-011 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 29 Church Street (a) That the property located at 29 Church Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That future building elevations are subject to review by the Design Review Panel and approval of Planning Staff. Carried Extract from Council Meeting of Tuesday, July 24, 2018 Heritage Advisory Committee Meeting Agenda Wednesday, September 5, 2018 Item 3 Page 1 of 1