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MINUTES - Parks, Recreation and Cultural Services Advisory Committee - 20160421 TOWN OF AURORA PARKS AND RECREATION ADVISORY COMMITTEE MEETING MINUTES Date: Thursday, April 21, 2016 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Stephen Kimmerer, Eric McCartney, and Brian Trussler Member(s) Absent: None Other Attendees: Al Downey, Director of Parks and Recreation Services, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Juergen Daurer Seconded by Stephen Kimmerer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Parks and Recreation Advisory Committee Meeting Minutes Thursday, April 21, 2016 Page 2 of 4 3. RECEIPT OF THE MINUTES Parks and Recreation Advisory Committee Meeting Minutes of February 18, 2016 Special Parks and Recreation Advisory Committee Meeting Minutes of March 31, 2016 Moved by Richard Doust Seconded by Councillor Mrakas THAT the Parks and Recreation Advisory Committee meeting minutes of February 18, 2016, and the Special Parks and Recreation Advisory Committee meeting minutes of March 31, 2016, be received for information. CARRIED 4. DELEGATIONS None 5. MATTERS FOR CONSIDERATION None 6. INFORMATIONAL ITEMS 1. Memorandum from Director of Parks & Recreation Services Re: Club Aurora Membership Pass Summary Report for February 2016 Staff provided a brief overview of the report . The Committee inquired about how memberships are calculated, and staff advised that they would provide that information to the Committee. Moved by Eric McCartney Seconded by Juergen Daurer THAT the memorandum regarding Club Aurora Membership Pass Summary Report for February 2016 be received for information. CARRIED Parks and Recreation Advisory Committee Meeting Minutes Thursday, April 21, 2016 Page 3 of 4 2. Memorandum from Councillor Thompson Re: Parks and Recreation Advisory Committee Terms of Reference The Committee reviewed the Terms of Reference and discussed expanding the Committee name to include “sport” and/or “culture”, as well as expanding the membership to include a representative of culture and an additional representative from Sport Aurora. The Committee expressed interest in the creation of a vision statement to help guide goals and responsibilities. Moved by Juergen Daurer Seconded by Richard Doust THAT the memorandum regarding Parks and Recreation Advisory Committee Terms of Reference be received; and THAT comments of the Committee regarding the Parks and Recreation Advisory Committee Terms of Reference be taken into consideration by staff; and THAT staff report back with a revised draft Terms of Reference for review and comment by the Committee. CARRIED 3. Extract from Council Meeting of March 8, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of February 18, 2016 Moved by Richard Doust Seconded by Councillor Mrakas THAT the Extract from Council Meeting of March 8, 2016, regarding Parks and Recreation Advisory Committee meeting minutes of February 18, 2016, be received for information. CARRIED Parks and Recreation Advisory Committee Meeting Minutes Thursday, April 21, 2016 Page 4 of 4 7. NEW BUSINESS Staff proposed the inclusion of a verbal report regarding PRAC related issues on future agendas. The Committee expressed concern about the effects on health from animal excrement on sport fields and play areas, and requested information on related by- laws or policies at the next Committee meeting. The Committee expressed concern about cracks and water seepage at the Skateboard Park, and staff indicated that Infrastructure and Environmental Services would be able to provide more information. The Committee inquired about smoking at the Skateboard Park, and staff noted that smoking regulations are set out and enforced by the Province of Ontario. New Business Item #1 Moved by Richard Doust Seconded by Juergen Daurer THAT the Parks and Recreation Advisory Committee recommend to Council: THAT a status report regarding water seepage issues at the Skateboard Park be provided to Council and to the Parks and Recreation Advisory Committee for information. CARRIED 8. ADJOURNMENT Moved by Juergen Daurer Seconded by Councillor Mrakas THAT the meeting be adjourned at 8:29 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.