MINUTES - Parks, Recreation and Cultural Services Advisory Committee - 20160218
TOWN OF AURORA
PARKS AND RECREATION ADVISORY
COMMITTEE MEETING MINUTES
Date: Thursday, February 18, 2016
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas
(Vice Chair), Juergen Daurer, Stephen Kimmerer, and Brian
Trussler
Member(s) Absent: Richard Doust and Eric McCartney
Other Attendees: Councillor Wendy Gaertner, Allan Downey, Director of Parks
and Recreation Services, and Linda Bottos, Council/Committee
Secretary
The Chair called the meeting to order at 7 p.m.
1. DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the agenda as circulated by Legal and Legislative Services, with the following
addition, be approved:
Item 4 – Aurora Family Leisure Complex (AFLC) Membership Summary Report
(as of January 21, 2016)
CARRIED AS AMENDED
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, February 18, 2016 Page 2 of 4
3. RECEIPT OF THE MINUTES
Parks and Recreation Advisory Committee Meeting Minutes of September 17,
2015
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
THAT the Parks and Recreation Advisory Committee meeting minutes of
September 17, 2015, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. Memorandum from Director of Parks and Recreation Services
Re: Draft Procedure – North Door Access – Aurora Family Leisure
Complex (AFLC)
Staff provided background to the memorandum and draft procedure. The
Committee and staff discussed the challenges and concerns of easing access for
facility users with disability or mobility challenges, while maintaining control of
access and security, and considered various options.
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
THAT the memorandum regarding Draft Procedure – North Door Access –
Aurora Family Leisure Complex (AFLC) be received; and
THAT the following comments of the Parks and Recreation Advisory
Committee regarding the Draft Procedure – North Door Access – Aurora
Family Leisure Complex (AFLC) be forwarded to Council for
consideration:
Concern regarding eligibility and the potential cost of obtaining a note
from a medical practitioner;
Concern regarding north door access not being available to members;
Suggestion to include north door parking as a benefit of membership;
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, February 18, 2016 Page 3 of 4
Suggestion to implement fob access to the entire facility;
Suggestion to track north door access requests for a period of time to
assess the demand in order to better understand how best to meet the
needs of facility users; and
Suggestion to implement an interim solution to avoid any further delays
to opening the north door access while the issues are addressed.
CARRIED AS AMENDED
6. INFORMATIONAL ITEMS
2. Memorandum from Acting Manager of Corporate Communications
Re: 2016 Community Recognition Awards
Moved by Juergen Daurer
Seconded by Stephen Kimmerer
THAT the memorandum regarding 2016 Community Recognition Awards be
received for information.
CARRIED
3. Extract from Council Meeting of October 13, 2015
Re: Parks and Recreation Advisory Committee Meeting Minutes of
September 17, 2015
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the Extract from Council Meeting of October 13, 2015, regarding Parks and
Recreation Advisory Committee meeting minutes of September 17, 2015, be
received for information.
CARRIED
4. Aurora Family Leisure Complex (AFLC) Membership Summary Report (as
of January 21, 2016)
(Added Item)
Staff gave a brief overview of the Summary Report and background
respecting membership levels during and after the reconstruction of the
AFLC. The Committee inquired about membership target threshold s and
retention rates, and staff agreed to include this information in future reports.
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, February 18, 2016 Page 4 of 4
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the Aurora Family Leisure Complex (AFLC) Membership Summary Report
(as of January 21, 2016) be received for information.
CARRIED
7. NEW BUSINESS
Councillor Thompson advised that the proposed Parks and Recreation Master Plan
and Sport Plan would be submitted for Council’s consideration through the first
meeting cycle in March 2016 and, subsequently, there would be an opportunity for
the Parks and Recreation Advisory Committee to review the Plans and advise
Council on the best means to achieving the goals.
8. ADJOURNMENT
Moved by Stephen Kimmerer
Seconded by Councillor Mrakas
THAT the meeting be adjourned at 8:26 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.