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MINUTES - Parks, Recreation and Cultural Services Advisory Committee - 20150618 TOWN OF AURORA PARKS AND RECREATION ADVISORY COMMITTEE MEETING MINUTES Date: Thursday, June 18, 2015 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Eric McCartney, Brian Trussler, and Stephen Kimmerer Member(s) Absent: Councillor Michael Thompson (Chair) Other Attendees: Al Downey, Director of Parks and Recreation Services, and Samantha Kong, Council/Committee Secretary The Vice-Chair called the meeting to order at 7:02 p.m. 1. DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Eric McCartney Seconded by Stephen Kimmerer THAT the agenda as circulated by Legal and Legislative Services, with the following addition, be approved:  Delegation (a) Klaus Wehrenberg, Resident; Re: Item 2 – Extract from Council Meeting of April 28, 2015; Re: New Business Motion No. 1 re Community Gardens CARRIED AS AMENDED Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 18, 2015 Page 2 of 5 3. RECEIPT OF THE MINUTES Parks and Recreation Advisory Committee Meeting Minutes of April 16, 2015 Moved by Richard Doust Seconded by Juergen Daurer THAT the Parks and Recreation Advisory Committee meeting minutes of April 16, 2015, be received for information. CARRIED 4. DELEGATIONS (a) Klaus Wehrenburg, Resident Re: Item 2 – Extract from Council Meeting of April 28, 2015 Re: New Business Motion No. 1 re Community Gardens (Added Item) Mr. Wehrenburg provided a brief history of the neighbourhood community gardens initiative and reviewed the benefits and overall concept. Moved by Stephen Kimmerer Seconded by Juergen Daurer THAT the delegation by Klaus Wehrenburg be received for information. CARRIED 5. MATTERS FOR CONSIDERATION 1. Appointment of a Parks and Recreation Advisory Committee Member to the Trails and Active Transportation Committee Moved by Stephen Kimmerer Seconded by Brian Trussler THAT Richard Doust be appointed as the Parks and Recreation Advisory Committee representative on the Trails and Active Transportation Committee. CARRIED Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 18, 2015 Page 3 of 5 2. Extract from Council Meeting of April 28, 2015 Re: New Business Motion No. 1 re Community Gardens The Committee consented to consider Item 2 prior to Item 1. The Committee was informed that Council has directed staff to report back through the Environmental Advisory Committee and Parks and Recreation Advisory Committee on the opportunity to develop community gardens on public land, and the proposed site for a pilot neighbourhood community garden was identified. The Committee expressed their support for the initiative and inquired about an opportunity to donate a portion to the food bank. Mr. Wehrenberg indicated that the proposed steering committee may establish terms to permit donations to the food bank, and he reiterated the significance and benefits of community engagement and involvement. The Committee requested that clarification be provided regarding the Town’s role, responsibilities, and involvement on an on-going basis and requested information regarding the financial implications associated with neighbourhood community gardens. Moved by Stephen Kimmerer Seconded by Eric McCartney THAT the Extract from Council Meeting of April 28, 2015, regarding New Business Motion No. 1 re Community Gardens, be received for information. CARRIED 6. INFORMATIONAL ITEMS 3. Aurora Family Leisure Complex (AFLC) Membership Summary Report The Committee reviewed the AFLC Membership Summary Report and were pleased about the significant membership growth since the reopening of the AFLC. The Committee inquired about membership saturation point, and impacts of new fitness centres. Staff indicated that overall there is room for membership growth and if a saturation point is reached, additional programs or extended hours may be offered to allow for more growth. Staff further noted that the impacts of new fitness centres do not significantly affect memberships to Town leisure facilities because the services provided are not the same. Moved by Juergen Daurer Seconded by Brian Trussler THAT the Aurora Family Leisure Complex (AFLC) Membership Summary Report be received for information. CARRIED Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 18, 2015 Page 4 of 5 4. Trails and Active Transportation Committee Meeting Minutes of April 17, 2015 Moved by Richard Doust Seconded by Brian Trussler THAT the Trails and Active Transportation Committee meeting minutes of April 17, 2015, be received for information. CARRIED 5. Aurora Family Leisure Complex Liaison Committee Meeting Minutes of April 24, 2015 and May 7, 2015 Moved by Juergen Daurer Seconded by Eric McCartney THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of April 24, 2015, and May 7, 2015, be received for information. CARRIED 6. Extract from Council Meeting of May 11, 2015 Re: Parks and Recreation Advisory Committee Meeting Minutes of April 16, 2015 Moved by Richard Doust Seconded by Brian Trussler THAT the Extract from Council Meeting of May 11, 2015, regarding the Parks and Recreation Advisory Committee meeting minutes of April 16, 2015, be received for information. CARRIED 7. NEW BUSINESS Eric McCartney requested that closure times for all Town parks that abut residential properties be included on park signage for educational and by-law enforcement purposes. Staff suggested that specific signs may be posted where necessary and applicable, and that issues that occur at specific parks may be addressed on an individual basis. New Business Motion No. 1 Moved by Eric McCartney Seconded by Brian Trussler THAT the Parks and Recreation Advisory Committee recommend to Council: Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 18, 2015 Page 5 of 5 THAT signage at all Town parks that abut residential properties, include a notification to inform the public that the parks are closed from 11 p.m. to 6 a.m., or as otherwise stated in the Town By-law. DEFEATED The Vice Chair recommended that an agenda heading be added to future meeting agendas to allow representatives of other committees update the Parks and Recreation Advisory Committee. The Committee was informed that staff would be selecting a consultant to review the Parks and Recreation Master Plan and create the Sport Plan in the near future, and indicated that a special meeting may be called in the summer months to obtain information from the Committee regarding the review and creation of the Plans. 8. ADJOURNMENT Moved by Eric McCartney Seconded by Stephen Kimmerer THAT the meeting be adjourned at 8:01 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.