MINUTES - Mayor's Golf Classic Funds Committee - 20191205
Town of Aurora
Mayor’s Golf Classic Funds Committee
Meeting Minutes
Date: Thursday, December 5, 2019
Time and Location: 10 a.m., Leksand Room, Aurora Town Hall
Committee Members: Barb Allan, Wendy Browne, Rosalyn Gonsalves, Nancy
Harrison, Koula Koliviras, and Beverley Wood
Member(s) Absent: Heidi Schellhorn
Other Attendees: Jason Gaertner, Manager of Financial Management
Services, and Michael de Rond, Town Clerk
The Appointment of the Chair and Vice Chair was considered following Delegation (a).
Appointment of Chair and Vice Chair
Moved by Beverley Wood
Seconded by Rosalyn Gonsalves
That Nancy Harrison be appointed as Chair of the Mayor’s Golf Classic Funds
Committee; and
That Koula Koliviras be appointed as Vice Chair of the Mayor’s Golf Classic Funds
Committee.
Carried
1. Approval of the Agenda
Moved by Rosalyn Gonsalves
Seconded by Koula Koliviras
That the agenda as circulated by Legislative Services be approved.
Carried
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2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
None
4. Delegations
(a) Michael de Rond, Town Clerk Re: Committee Orientation
The Town Clerk presented an overview of the roles and responsibilities of an
advisory committee, committee members, the chair, and staff. He noted the
importance of an advisory committee as a tool for civic engagement and
highlighted various aspects of procedure, including the Town’s Procedure By-
law and the new Code of Conduct for Local Boards.
Moved by Beverley Wood
Seconded by Barb Allan
That the comments of the delegation be received for information.
Carried
5. Matters for Consideration
1. Round Table Discussion
2019 Mayor’s Charity Golf Classic Funds – Funding Application and
Disbursement Process
The Committee discussed whether there would be a cheque presentation to
organizations who receive funding, and a process for reporting how the funds
were spent. The Town Clerk agreed to report back regarding this at the next
meeting.
Mayor’s Golf Classic Funds Committee Meeting Minutes Thursday, December 5, 2019 Page 3 of 4
There was further discussion regarding whether there is a need for a yearly
deadline for applications. The Committee agreed to not impose a deadline and
see how that works for the current year.
Moved by Wendy Browne
Seconded by Barb Allan
1. That the Round Table Discussion regarding 2019 Mayor’s Charity Golf
Classic Funds – Funding Application and Disbursement Process be
received and the comments of the Committee be referred to staff for
consideration and action as appropriate.
Carried
2. Applications for Review
a) All Kids Can Play
The Committee reviewed the application in detail. There was discussion
regarding various aspects of the program and its importance to the community.
The Committee agreed that the application meets the criteria to receive
funding from the Mayor’s Charity Golf Tournament.
Moved by Wendy Browne
Seconded by Beverley Wood
1. That Application (a) be received; and
2. That the Committee grant funding to All Kids Can Play in the amount of
$5,000.
Carried
b) Youthspeak
The Committee reviewed the application in detail, and discussed the program
and the experiences of the participants. The Committee agreed that the
application meets the criteria to receive funding from the Mayor’s Charity Golf
Tournament.
Mayor’s Golf Classic Funds Committee Meeting Minutes Thursday, December 5, 2019 Page 4 of 4
Moved by Beverley Wood
Seconded by Wendy Browne
1. That Application (b) be received; and
2. That the Committee grant funding to Youthspeak in the amount of $4,400.
Carried
6. Adjournment
Moved by Rosalyn Gonsalves
Seconded by Beverley Wood
That the meeting be adjourned at 11:05 a.m.
Carried