MINUTES - Finance Advisory Committee - 20210308 1
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Monday, March 8, 2021
5:45 p.m.
Video Conference
Committee Members: Councillor Harold Kim (Chair)
Mayor Tom Mrakas
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Rachel Wainwright-van Kessel, Director of Finance
Jason Gaertner, Manager, Financial Management
Lianne Jalali, Project Management Office
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 5:46 p.m.
2. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
2
4. Receipt of the Minutes
4.1 Finance Advisory Committee Meeting Minutes of February 9, 2021
Moved by Councillor Thompson
Seconded by Mayor Mrakas
That the Finance Advisory Committee meeting minutes of February 9,
2021, be received for information.
Carried
5. Delegations
None.
6. Matters for Consideration
6.1 Memorandum from Manager, Financial Management; Re: 2022 Budget
Process and Timelines
Staff provided a brief overview of the memorandum and proposed 2022
Budget meeting schedule. Staff confirmed that the 2022 Budget Public
Session would be held prior to the General Committee meeting on June 1,
2021. The Committee stressed the importance of finding ways to engage
residents and promote public participation in the Town's budget process.
Moved by Councillor Thompson
Seconded by Mayor Mrakas
1. That the memorandum regarding the Town’s 2022 Budget Process
and Timelines be received for information.
Carried
6.2 Memorandum from Project Management Office; Re: Town's Major Capital
Projects Update
Staff provided an overview of the memorandum and five major capital
projects underway, now including the Financial System and the
Technology Strategic Plan - Implementation.
The Committee and staff discussed various aspects including the Library
Square budget update respecting Town allowances, better alignment of
3
the Fire Hall 4-5 budget update information with Joint Council Committee
reporting, and Contingency reserve expectations.
The Committee inquired about planned updates on the Corporate
Technology Strategic Plan implementation, and staff advised that a further
update would be provided to Council before the year-end.
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the memorandum regarding Town’s Major Capital Projects
Update be received for information.
Carried
6.3 Memorandum from Manager, Financial Management; Re: Summary of the
Finance Advisory Committee’s Term Accomplishments To Date
Staff provided a brief overview of the memorandum. The Committee
expressed appreciation to everyone for their efforts.
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the memorandum regarding Summary of the Finance Advisory
Committee’s Term Accomplishments To Date be received for
information.
Carried
7. New Business
The Committee inquired about options for the Finance Advisory Committee to
provide input to the upcoming service level review process, and staff confirmed
that the Committee could be involved early in the process and meet with the
consultant.
The Committee inquired about the allocation of the additional COVID-19 relief
funding recently received by the Town, and staff provided clarification.
The Committee inquired about employee home office expenses and the target
date for employees to return to Town Hall, and staff provided a response noting
the potential return date of September 1, 2021.
4
The Committee requested an update on the One Investment program, and staff
provided clarification noting that the program is still being considered as part of
the Town's fiscal strategy and an update would likely be brought back to Council
in the fall.
8. Adjournment
Moved by Councillor Thompson
Seconded by Mayor Mrakas
That the meeting be adjourned at 6:24 p.m.
Carried