MINUTES - Finance Advisory Committee - 20201013 1
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, October 13, 2020
5:45 p.m.
Video Conference
Committee Members: Mayor Tom Mrakas
Councillor Michael Thompson
Members Absent: Councillor John Gallo (Chair)
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Tracy Evans, Advisor, Financial Management
Suzanne Haines, Executive Director, Aurora Cultural Centre
Eric Acker, President, Aurora Cultural Centre Board
Laura Hostick, Treasurer, Aurora Cultural Centre
Heidi Franken, Past Treasurer, Aurora Cultural Centre
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Councillor Thompson was appointed Chair for the meeting.
The Chair called the meeting to order at 5:48 p.m.
2. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
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That the agenda as circulated by Legislative Services, be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Receipt of the Minutes
4.1 Finance Advisory Committee Meeting Minutes of September 15, 2020
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of September 15,
2020, be received for information.
Carried
5. Delegations
None
6. Matters for Consideration
6.1 Memorandum from Manager, Financial Management; Re: Aurora
Cultural Centre (ACC) Detailed Budget Review
The Committee inquired about the impact of COVID-19 on the 2020
budget and its related challenges anticipated for next year. Ms. Suzanne
Haines, Executive Director of the Aurora Cultural Centre provided a
response noting that the primary impacts are due to the changes in
program offering with more virtual and reduced in-person offerings, lenient
cancellation policies, and reduced fundraising opportunities. She noted
that efforts to mitigate marketing and program expenses are ongoing with
some pressures being offset by any Provincial funding and projected that
the Aurora Cultural Centre would finish 2020 in roughly a break even
financial position. She further mentioned that the Centre is planning
towards maintaining continuity of the programs, events, and community
involvement throughout next year in addition to accommodating to the new
Cultural Centre space due to the Library Square project relocation.
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Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the memorandum regarding the Aurora Cultural Centre (ACC)
Detailed Budget Review be received; and
2. That the comments and suggestions of the review of the detailed
financial information for the Aurora Cultural Centre be received and
referred to staff for consideration and action as appropriate.
Carried
6.2 Memorandum from Manager, Financial Management; Re: 2021
Budget Process
Staff provided an overview of the upcoming budget process including
details of the Budget Committee meeting schedule noting that the Budget
Committee will review the proposed operating budget first and then the
capital budget. Staff noted that the capital budget framework has been
revised and a report outlining the details will be provided at Budget
Committee.
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the memorandum regarding the 2021 Budget Process be
received for information.
Carried
6.3 Memorandum from Manager, Financial Management; Re: Operational
Services Department Budget Materials
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the memorandum regarding the Operational Services Department
Budget Materials be received; and
2. That the detailed financial information for the Operational Services’
Department be received and deferred for discussion and detailed
review at the November 10, 2020 meeting of the Finance Advisory
Committee.
Carried
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7. New Business
Councillor Thompson inquired about the possibility of York Region reverting to a
modified Stage 2 due to the increase in COVID-19 cases, and the Mayor
provided a response noting that there are no changes at this time.
8. Adjournment
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the meeting be adjourned at 6:11 p.m.
Carried