MINUTES - Finance Advisory Committee - 20200310
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Tuesday, March 10, 2020
Time and Location: 5:45 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor John Gallo (Chair), Councillor Michael Thompson,
Mayor Tom Mrakas
Member(s) Absent: None
Other Attendees: Councillor Rachel Gilliland, Councillor Wendy Gaertner,
Councillor Sandra Humfryes, Rachel Wainwright-van
Kessel, Director of Finance, Jason Gaertner, Manager,
Financial Management Services, Tracy Evans, Financial
Management Advisor, Ishita Soneji, Council/Committee
Coordinator
The Chair called the meeting to order at 5:45 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Finance Advisory Committee Meeting Minutes
Tuesday, March 10, 2020 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of January 28, 2020
Moved by Councillor Thompson
Seconded by Mayor Mrakas
That the Finance Advisory Committee meeting minutes of January 28, 2020, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. FAC20-002 – 2021 to 2022 Budget Process
Staff provided a brief overview of the report and outlined the changes
proposed to the budget process for the 2021 to 2022 budget including details
on the operating budget reaffirmation process, capital budget process, and the
upcoming 2020 Budget Committee meeting schedule.
The Committee requested that two additional budget meetings – a public
consultation meeting in June 2020 and a Budget Committee review meeting in
November 2020, be added to the schedule.
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That Report No. FAC20-002 be received; and
2. That Report No. FAC20-002 be endorsed and referred to General
Committee for consideration.
Carried
Finance Advisory Committee Meeting Minutes
Tuesday, March 10, 2020 Page 3 of 4
2. Memorandum from Project Management Office
Re: Town’s Major Capital Projects Update
Staff provided a status update of the Town’s current major capital projects,
noting that the projects are on schedule. The Committee sought clarification on
the project status reporting with respect to any changing timelines, and
suggested that an additional field be included on the project budget summary
outlining the project status as per any revised dates.
Moved by Councillor Thompson
Seconded by Mayor Mrakas
1. That the memorandum regarding Town’s Major Capital Projects Update be
received for information.
Carried
3. Distribution and Introduction of Detailed Financial Budget Information
Re: Planning and Development Services
Staff noted that David Waters, Director of Planning and Development Services
would be present at the next meeting to review the detailed budget information
for the Planning and Development Services department.
Moved by Mayor Mrakas
Seconded by Councillor Thompson
1. That the detailed financial budget information for Planning and
Development Services be received and deferred for discussion and
detailed review at the April 14, 2020 meeting of the Finance Advisory
Committee.
Carried
4. Updated 2020 Work Plan for Finance Advisory Committee
Staff provided an overview of the updated schedule. The Committee inquired
about the status of the recreation fee structure review, and staff noted that a
fee study by the Community Services department is ongoing. The Committee
requested that it be brought to a future Committee meeting upon completion.
Finance Advisory Committee Meeting Minutes
Tuesday, March 10, 2020 Page 4 of 4
Moved by Councillor Thompson
Seconded by Mayor Mrakas
1. That the updated 2020 Work Plan for the Finance Advisory Committee be
received for information.
Carried
6. New Business
None
7. Adjournment
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the meeting be adjourned at 6:05 p.m.
Carried