MINUTES - Finance Advisory Committee - 20190925
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, September 25, 2019
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim
(arrived 5:50 p.m.), Mayor Tom Mrakas
Member(s) Absent: None
Other Attendees: Councillor Rachel Gilliland, Doug Nadorozny, Chief
Administrative Officer, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director
of Finance, Jason Gaertner, Manager, Financial
Management Services, Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 5:45 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of June 26, 2019
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of June 26, 2019, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. Review of Detailed Financial Budget Information
Re: Corporate Services
Staff provided an overview of the line-by-line analysis and year-to-date
comparison of the final approved 2019 budget for the Corporate Services
department, including detailed explanations regarding the highlighted budget
variances. Staff responded to questions and noted that the Information
Technology Strategic Plan represents the single greatest budget pressure for
the department. Other budget pressures identified to the Committee included
incremental staff resource requirements in the divisions of Access Aurora, By-
law Services, and Legal Services relating to the Town maintaining its existing
services levels in an environment of growing demand.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the comments and suggestions of the Review of Detailed Financial
Budget Information for Corporate Services be received and referred to
staff for consideration and action as appropriate.
Carried
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 3 of 4
2. Memorandum from Project Management Office
Re: Town’s Major Capital Projects Update
Staff gave a brief overview of the memorandum and status of the Town’s
current major capital projects, noting that all projects are on schedule and on
budget, except for Fire Hall 4-5, which remains in the procurement process
and is to be redesigned in order to meet the budget.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the memorandum regarding Town’s Major Capital Projects Update be
received for information.
Carried
3. Draft 2020 Detailed Capital Investment Plan
Staff responded to several questions on items in the summary sheets provided
for the 2020 Draft 1 Repair and Replacement, Growth and New, and Studies
and Other Capital Projects, which will be considered at the Budget Committee
meeting of October 5, 2019.
Moved by Mayor Mrakas
Seconded by Councillor Kim
1. That the Town’s Draft 2020 Detailed Capital Investment Plan be received
for information.
Carried
6. New Business
The Chair requested that staff encourage Council members to contact staff on any
clarification needed regarding the 2020 Capital Budget binder content prior to the
upcoming Budget Committee meeting.
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 4 of 4
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Mrakas
That the meeting be adjourned at 6:32 p.m.
Carried