MINUTES - Finance Advisory Committee - 20190626
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, June 26, 2019
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim
(arrived at 5:48 p.m.), and Mayor Tom Mrakas
Member(s) Absent: None
Other Attendees: Len Baulmer, Treasurer, Aurora Historical Society, Erika
Mazanik, Executive Director/Curator, Hillary House, Doug
Nadorozny, Chief Administrative Officer, Rachel Wainwright-
van Kessel, Director of Financial Services, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial
Analyst, and Ishita Soneji, Council/Committee Coordinator
Councillor Kim was appointed to the Finance Advisory Committee in place of Councillor
Gallo at the Council meeting of June 25, 2019.
The Chair called the meeting to order at 5:43 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 2 of 4
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of May 22, 2019
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of May 22, 2019, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
The Committee consented to consider the items in the following order: Items 3, 2,
1, and 4.
1. Review of Detailed Budget Information
Re: Aurora Historical Society
Mr. Len Baulmer, Treasurer of the Aurora Historical Society provided a brief
overview of the line-by-line analysis and year-to-date comparison of the
budget for the Aurora Historical Society including details on the grant revenue
by source, decrease in expenditures over the years, and operating cost
rationalization strategies to compensate for allocation towards community
outreach programs and future capital projects. He identified the budget
pressures including possible decrease in funding from the Province and the
need of additional funding for major structural rehabilitation and heritage
restoration.
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 3 of 4
The Committee inquired about the multi-year budget framework for the Society
and its possible impact on the annual funding, and staff noted that the process
would allow for planning for multiple years and identify specific budget
requirements for each year where necessary.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the comments and suggestions of the Review of Detailed Financial
Budget Information for Aurora Historical Society be received and referred
to staff for consideration and action as appropriate.
Carried
2. Memorandum from Project Management Office
Re: Town’s Major Capital Projects Update
Staff provided a brief update on the status of Town’s current major capital
projects and noted that all projects are on schedule and meeting the budget
targets.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the memorandum regarding Town’s Major Capital Projects Update be
received for information.
Carried
3. Round Table Discussion
Re: Review of General Committee Report No. FS19-018 – Capital Close
Report as of December 31, 2018
Staff provided a brief overview of the report. The Committee expressed no
concerns and requested that the report be brought to a future Council meeting.
Moved by Mayor Mrakas
Seconded by Councillor Kim
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 4 of 4
1. That the comments and suggestions of the Review of General Committee
Report No. FS19-018 – Capital Close Report as of December 31, 2018 be
received; and
2. That Report No. FS19-018 – Capital Close Report as of December 31,
2018 be brought to a future meeting of Council.
Carried
4. Distribution and Introduction of Detailed Financial Budget Information
Re: Corporate Services Department
Staff noted that Techa van Leeuwen, Director of Corporate Services, would be
present at the next meeting to review the detailed budget information for
Corporate Services. The Committee requested further information regarding
the election and salary expenses.
Moved by Mayor Mrakas
Seconded by Councillor Kim
1. That the detailed financial budget information for Corporate Services
Department be received and deferred for discussion and detailed review at
the September 25, 2019 meeting of the Finance Advisory Committee.
Carried
6. New Business
None
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Mrakas
That the meeting be adjourned at 6:16 p.m.
Carried