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MINUTES - Finance Advisory Committee - 20180425 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, April 25, 2018 Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services/Treasurer, Allan Downey, Director of Operational Services, Robin McDougall, Director of Community Services, Lisa Warth, Manager, Recreation, Jason Gaertner, Manager, Financial Planning, Karen Oreto, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:30 p.m. 1. Approval of the Agenda Moved by Councillor Kim Seconded by Mayor Dawe That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of March 28, 2018 Moved by Mayor Dawe Seconded by Councillor Kim That the Finance Advisory Committee meeting minutes of March 28, 2018, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Review of Detailed Financial Budget Information Re: Operational Services (OS) Staff provided an overview of the line-by-line analysis and year-to-date comparison of the final approved 2018 budget for the Operational Services department and provided explanations respecting some of the highlighted items. Staff reviewed aspects of the various operational divisions and noted areas of concern, including programs and service levels that require deeper analysis and consideration of methodology. The Committee made inquiries and suggestions, and staff noted that further discussions would be held with the Director of Operational Services at the June meeting of the Finance Advisory Committee. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the comments and suggestions of the Review of Detailed Financial Budget Information for Operational Services to date be received and referred to staff for consideration and action as appropriate. Carried Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 3 of 4 2. Extract from Council Meeting of March 27, 2018 Re: Finance Advisory Committee Meeting Minutes of January 24, 2018 Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Extract from Council Meeting of March 27, 2018, regarding Finance Advisory Committee meeting minutes of January 24, 2018, be received for information. 3. Extract from Council Meeting of April 10, 2018 Re: Finance Advisory Committee Meeting Minutes of February 28, 2018 Moved by Councillor Kim Seconded by Mayor Dawe 1. That the Extract from Council Meeting of April 10, 2018, regarding Finance Advisory Committee meeting minutes of February 28, 2018, be received for information. 4. Memorandum from Director, Community Services Re: Pricing Policy for Recreation Services The Committee consented to consider Item 4 prior to consideration of Item 1. Staff provided an overview of the memorandum and attachments, highlighting aspects of program cost recovery and other considerations including societal benefits, comparative pricing, and service trends. The Committee and staff discussed the pros and cons, and timing, of the option to engage a consultant in the process of updating the Pricing Policy. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the memorandum regarding Pricing Policy for Recreation Services be received; and 2. That the comments from the Finance Advisory Committee be received and referred to staff for consideration and action as appropriate. Carried Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 4 of 4 6. New Business None 7. Adjournment Moved by Mayor Dawe Seconded by Councillor Kim That the meeting be adjourned at 6:53 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council.