MINUTES - Finance Advisory Committee - 20180328
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, March 28, 2018
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold
Kim, and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Techa van
Leeuwen, Director of Corporate Services, Karen Oreto,
Financial Analyst, Anna Ruberto, Manager, Procurement,
and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 5:39 p.m.
1. Approval of the Agenda
Moved by Councillor Kim
Seconded by Mayor Dawe
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Finance Advisory Committee Meeting Minutes
Wednesday, March 28, 2018 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of February 28, 2018
Moved by Mayor Dawe
Seconded by Councillor Kim
That the Finance Advisory Committee meeting minutes of February 28, 2018, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. Review of Detailed Financial Budget Information
Re: Corporate Services (CS)
Staff provided an overview of the line-by-line analysis and year-to-date
comparison of the final approved 2018 budget for the Corporate Services
department. Staff reviewed changes in departmental operations, staffing, and
provided detailed explanations respecting the highlighted items.
The Committee and staff discussed about the constraints surrounding various
revenue opportunities and the existing pressures in staffing. Staff noted that
review of staff resources and service requirements is forthcoming to help
alleviate the pressures.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the comments and suggestions of the Review of Detailed Financial
Budget Information for Corporate Services be received and referred to
staff for consideration and action as appropriate.
Carried
Finance Advisory Committee Meeting Minutes
Wednesday, March 28, 2018 Page 3 of 4
2. Memorandum from Director, Financial Services
Re: Round Table Discussion: Proposed Changes to Procurement
Thresholds
Staff provided an overview of the proposed changes to procurement
thresholds, noting that a report is forthcoming to Council. The Committee and
staff discussed various aspects of the proposed threshold changes, including
procurement approaches for various clientele, the process for final approval
and the role of Council, and emphasized the need for vendor evaluations.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the memorandum regarding Round Table Discussion: Proposed
Changes to Procurement Thresholds be received; and
2. That the comments of the Finance Advisory Committee be referred to staff
for consideration.
Carried
3. Distribution and Introduction of Detailed Financial Budget Information
Re: Operational Services (OS)
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the detailed financial budget information for Operational Services
department be received and deferred for discussion and detailed review at
the April 25, 2018 meeting of the Finance Advisory Committee.
Carried
6. New Business
None
Finance Advisory Committee Meeting Minutes
Wednesday, March 28, 2018 Page 4 of 4
7. Adjournment
Moved by Mayor Dawe
Seconded by Councillor Kim
That the meeting be adjourned at 6:55 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.