AGENDA - Finance Advisory Committee - 20171012
Finance
Advisory Committee
Meeting Agenda
Thursday, October 12, 2017
7 p.m.
Holland Room
Aurora Town Hall
Public Release
October 10, 2017
Town of Aurora
Finance Advisory Committee
Meeting Agenda
Date: Thursday, October 12, 2017
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of September 27, 2017
Recommended:
That the Finance Advisory Committee meeting minutes of September 27, 2017, be
received for information.
4. Delegations
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017 Page 2 of 2
5. Consideration of Items
1. Walkthrough of the Online 2018 Citizen Budget Survey
(Information to be provided at meeting)
(Deferred from Finance Advisory Committee meeting of September 27, 2017)
Recommended:
1. That the Walkthrough of the Online 2018 Citizen Budget Survey be received
for information.
2. Memorandum from Director of Financial Services/Treasurer
Re: Round Table Discussion: 2018 Operating Budget Pressures
(Deferred from Finance Advisory Committee meeting of September 27, 2017)
Recommended:
1. That the memorandum regarding Round Table Discussion: 2018 Operating
Budget Pressures be received for information; and
2. That the comments and suggestions of the discussion regarding 2018
Operating Budget Pressures be received and referred to staff for
consideration and action as appropriate.
6. New Business
7. Adjournment
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, September 27, 2017
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold
Kim, and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial
Analyst, Tracy Evans, Financial Analyst, Budget, Samantha
Yew, Deputy Town Clerk and Ishita Soneji, Council/
Committee Secretary
The Chair called the meeting to order at 5:44 p.m.
1. Approval of the Agenda
Moved by Councillor Kim
Seconded by Mayor Dawe
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Minutes
Page 1 of 5
Finance Advisory Committee Meeting Minutes
Wednesday, September 27, 2017 Page 2 of 5
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of June 13, 2017
Moved by Mayor Dawe
Seconded by Councillor Kim
That the Finance Advisory Committee meeting minutes of June 13, 2017, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. Review of Draft General Committee Report No. FS17-030 – Summary of
Budget Consultation Meeting May 31, 2017
Staff gave an overview of the discussions from the previous meeting regarding
the draft report. The Committee discussed the implications of the proposed
Capital and Operating Budget requests. Staff noted that portions of the
proposed Capital Budget requests were already incorporated for consideration
in the draft Capital Budget Plan. Committee and staff further discussed the
approval process of these requests.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That draft General Committee Report No. FS17-030 be received; and
2. That the comments and suggestions of the discussion regarding draft
General Committee Report No. FS17-030 be referred to staff and that the
report be brought forward to General Committee for approval.
Carried
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Minutes
Page 2 of 5
Finance Advisory Committee Meeting Minutes
Wednesday, September 27, 2017 Page 3 of 5
2. FS17-042 – Summary of the Key Findings/Outcomes to Date Arising
from the Finance Advisory Committee’s Rotating Annual
Departmental Detailed Budget Reviews
Staff provided background to the report, outlining the findings of the
Committee’s annual detailed budget review of three of the Town’s departments
and the reporting framework. The Committee and staff briefly discussed the
findings and agreed to include the report as part of the opening budget report
to Budget Committee.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That Report No. FS17-042 be received for information.
Carried
3. FS17-040 – Budget Allocation 2018 – Cultural Partners
Staff provided background and an overview of the report, which outlines the
designated budget allocation for the Town’s cultural partners.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That Report No. FS17-040 be received for information.
Carried
4. Walkthrough of the Online 2018 Citizen Budget Survey
Motion to defer
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the Walkthrough of the Online 2018 Citizen Budget Survey be
deferred to the next Finance Advisory Committee meeting.
Motion to defer
Carried
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Minutes
Page 3 of 5
Finance Advisory Committee Meeting Minutes
Wednesday, September 27, 2017 Page 4 of 5
5. Round Table Discussion: 2018 Operating Budget Pressures
Staff provided a detailed overview of how departmental budget targets are
determined based on known allocated financial requirements and noted the
effects of operating pressures on the target budget. The Committee and staff
considered options that could help mitigate any target deficits, and agreed to
discuss this matter further at a future meeting.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the comments and suggestions of the discussion regarding 2018
Operating Budget Pressures be received and referred to staff for
consideration and action as appropriate; and
2. That further discussion of this item be deferred to the next meeting of the
Finance Advisory Committee.
Carried
6. Round Table Discussion: Next Meeting Dates
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the next Finance Advisory Committee meeting be held prior to the
first 2018 Budget Committee meeting.
Carried
7. Extract from Council Meeting of September 12, 2017
Re: Finance Advisory Committee Meeting Minutes of June 13, 2017
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the Extract from Council Meeting of September 12, 2017, regarding
Finance Advisory Committee meeting minutes of June 13, 2017, be
received for information.
Carried
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Minutes
Page 4 of 5
Finance Advisory Committee Meeting Minutes
Wednesday, September 27, 2017 Page 5 of 5
6. New Business
None
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Dawe
That the meeting be adjourned at 7 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Minutes
Page 5 of 5
Memorandum
Date: October 12, 2017
To: Finance Advisory Committee
From: Dan Elliott, Director, Financial Services/Treasurer
Re: Round Table Discussion: 2018 Operating Budget Pressures
Recommendation
1. That the memorandum regarding Round Table Discussion: 2018 Operating
Budget Pressures be received for information.
Background
At its meeting of September 27, 2017, the Finance Advisory Committee (FAC) began a
discussion in regard to the Town’s 2018 Operating Budget pressures but was unable to
conclude this discussion within the allotted time. Consequently, the Committee agreed at
that time to continue this discussion at a future date to be determined prior to the formal
commencement of the Budget Committee reviews.
In support of this continued discussion, an updated Summary of Key Town 2018 Operating
Budget Pressures Included within Staff’s Recommended Draft Budget (Attachment #1) and
a summary of Council Budget Options Over & Above Staff’s Draft Budget 2.9% Increase
(Attachment #2) is provided under cover of this memorandum.
Attachments
Attachment #1: Summary of Key Town 2018 Operating Budget Pressures Included within
Staff’s recommended Draft Budget
Attachment #2: Council Budget Options Over & Above Staff’s Draft Budget 2.9% Increase
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4772
Email: delliott@aurora.ca
www.aurora.ca
Town of Aurora
Financial Services
Services
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Item 2
Page 1 of 3
New Revenue for 2018 (As per Council's Direction)
Growth Revenue (3.1% assessment growth forecast)1,296,500$
Tax Levy Increase (based on CPI of 2.1% plus 1% -- Total 3.1%) 1,336,700
non-tax revenue CPI 200,800
Estimated New Revenue 2,834,000$
Allocation to Known Incremental Financial Requirements
Reserved 0.2% tax increase for Council options (86,300)
Reserved unused room within 2.9%(8,500)
Total funds reserved for subsequent Council funding decisions (94,800)
Fiscal Strategies
Cash to capital increase - fiscal strategy (215,600)
Hydro interest and supplementary tax reduction - fiscal strategy (175,000)
Fire increase in funding (planned 1.3% of tax levy reduced by staff)(259,200)
Past Council Commitments
2017 approved position annualization (149,700)
Reduced draw from Rate Stab. 2017 phase-in (437,000)
COLA and steps all union & FT non-union staff (462,300)
Council salary 'gross up'(65,000)
Election 2018 funding short-fall (25,000)
Canine commons (PRCS17-002)(16,000)
Lost rental revenue from Holland Room loss (3,600)
Lost rental revenue from Library Building (26,700)
NET Savings from the closure of 52/56 Victoria Street 47,700
Tax savings soccer dome PRCS17-027 40,500
Cultural partners allocation increase (106,000)
New Pressures on Budget
New Provincial labour legislation impact - Bill 148 (605,000)
New waste management contract increase (518,000)
Reduced Planning & Development revenue (244,300)
Budget correction electricity streetlights and facilities (380,800)
Increase net recoveries from rate supported utility & Bldg budgets 556,600
New staffing requirements -
Insurance premium increase (17,600)
Park Operations reduced reliance upon Developer Charges (20,500)
Net all other budget pressures from departments (226,600)
Rate Stabilization
Solid waste: Phase-in $518K over two years 235,000
Labour Legislatio Phase-in $605K over two years 334,900 569,900
-
FAC October 12, 2017
Unresolved Budget Tax Pressure versus Council's Direction
Round Table Discussion: 2018 Budget Pressures
Additional Information
Summary of Key Town 2018 Operating Budget Pressures Included within Staff's Recommended Draft
Budget
ATTACHMENT #1
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Item 2
Page 2 of 3
Amount
1) Sport Aurora Sustainability support 94,765
2) Sport Aurora Sport Plan 68,505
3) Sport Hall of Fame Sustainability support 51,500
4) Chamber of Commerce - Aurora Home Show 7,290
5) Chamber of Commerce - Aurora Tech Expo 2,500
6) Chamber of Commerce - Business Women's Summitt 2,500
7) Chamber of Commerce - Youth Entrepreneur Summit 2,500
8) AHS One-Time Storage Solution 5,000
9) Lost Town Facility Alternative Space Subsidization 18,000
10) Sponsorship Program staffing and increase svc level -
252,560$ 0.6%
-
2) New Cost Neutral Animal Control Position -
-$
Round Table Discussion: 2018 Budget Pressures
Additional Information
FAC October 12, 2017
Total
Council Budget Options Over & Above Staff's Draft Budget 2.9% Increase
Total
Council Budget Information Items INCLUDED in Staff's Draft Budget 2.9%
Increase
1) New Bylaw Cost Neutral Position
ATTACHMENT #2
Finance Advisory Committee Meeting Agenda
Thursday, October 12, 2017
Item 2
Page 3 of 3