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AGENDA - Finance Advisory Committee - 20160419FINANCE ADVISORY COMMITTEE MEETING AGENDA TUESDAY,APRIL 19,2016 5:30 P.M. LEKSAND ROOM AURORA TOWN HALL PUBLIC RELEASE April 12,2016 TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING AGENDA DATE:Tuesday,April 19,2016 TIME AND LOCATION:5:30 p.m.,Leksand Room,Aurora Town Hall 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of March 22,2016 pg.1 RECOMMENDED: THAT the Finance Advisory Committee meeting minutes of March 22,2016,be received for information. 4.DELEGATIONS 5.CONSIDERATION OF ITEMS 1.Departmental Budget Review (Continued)–Parks and Recreation pg.5 Services (PRS);Presentation by Director of Parks &Recreation Services to include: 1.2015 Budget Variances Review 2.Historical Underfunding Points Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Page 2 of 3 3.Subsidy Program Proposal 4.2017 Priorities RECOMMENDED: THAT the Departmental Budget Review (Continued)–Parks and Recreation Services (PRS)and Presentation by Director of Parks &Recreation Services be received;and THAT the comments of the Committee be referred to staff for consideration. 2.Review (Part 2)of the BMA Management Consulting Inc.Municipal Study – 2015 (Link to full report:http://www.aurora.ca/bma) RECOMMENDED: THAT the Review (Part 2)of the BMA Management Consulting Inc.Municipal Study –2015 be received;and THAT the comments of the Committee regarding the BMA Municipal Study – 2015 and its relevance and use by the Town of Aurora be referred to staff for consideration. 3.Memorandum (Updated)from Treasurer pg.21 Re:History of Residential/Non-residential Assessment Split (Deferred from Finance Advisory Committee meeting of March 22,2016) RECOMMENDED: THAT the memorandum (updated)regarding History of Residential/Non- residential Assessment Split be received for information. 4.Extract from Council Meeting of February 9,2016 pg.24 Re:Finance Advisory Committee Meeting Minutes of January 19,2016 RECOMMENDED: THAT the Extract from Council Meeting of February 9,2016,regarding the Finance Advisory Committee Meeting Minutes of January 19,2016,be received for information. Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Page 3 of 3 5.Extract from Council Meeting of March 8,2016 pg.25 Re:Finance Advisory Committee Meeting Minutes of February 16,2016 RECOMMENDED: THAT the Extract from Council Meeting of March 8,2016,regarding the Finance Advisory Committee Meeting Minutes of February 16,2016,be received for information. 6.NEW BUSINESS 7.ADJOURNMENT TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date:Tuesday,March 22,2016 Time and Location:5:30 p.m.,Leksand Room,Aurora Town Hall Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim (arrived 5:53 p.m.),and Mayor Geoffrey Dawe Member(s)Absent:None Other Attendees:Councillor Tom Mrakas,Doug Nadorozny,Chief Administrative Officer,Al Downey,Director of Parks and Recreation Services,Dan Elliott,Director of Corporate and Financial Services/Treasurer,Jason Gaertner,Manager of Financial Planning/Deputy Treasurer,and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:35 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Mayor Dawe Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Minutes Page -1 -1 - Finance Advisory Committee Meeting Minutes Tuesday,March 22,2016 Page 2 of 4 3.RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of February 16,2016 Moved by Councillor Kim Seconded by Mayor Dawe THAT the Finance Advisory Committee meeting minutes of February 16,2016,be received for information. CARRIED 4.DELEGATIONS None 5.CONSIDERATION OF ITEMS 1.Memorandum from Treasurer Re:Departmental Budget Review –Parks and Recreation Services (PRS) Presentation by Al Downey,Director of Parks and Recreation Services Mr.Downey presented an overview of the departmental budget for Parks and Recreation Services for the four main functions of Administration,Business Support,Recreation,and Culture.He discussed aspects of the consolidated and detailed budget worksheets and challenges,the business review including program utilization and subsidies,market and community group pressures, retention,and residential growth,and new initiatives respecting Culture,a subsidy program,and the seniors’discount.The Committee suggested using program utilization as a key performance indicator going forward to illustrate cost effectiveness.Staff reviewed the options for next steps and the Committee indicated areas that would require clarification. Moved by Mayor Dawe Seconded by Councillor Kim THAT the memorandum regarding Departmental Budget Review –Parks and Recreation Services be received;and THAT the presentation,comments,and explanations provided by the Director of Parks and Recreation be received;and THAT the comments and discussions of the Committee be referred to staff. CARRIED Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Minutes Page -2 -2 - Finance Advisory Committee Meeting Minutes Tuesday,March 22,2016 Page 3 of 4 2.Review of the BMA Management Consulting Inc.Municipal Study –2015 Link to full report:http://www.aurora.ca/bma Presentation by Dan Elliott,Director of Corporate and Financial Services/Treasurer Mr.Elliott presented highlights of the BMA Management Consulting Inc. Municipal Study –2015 including background,executive summary for the Town of Aurora,and comparisons related to socio-economic factors,assessment and housing,and financial indicators.The Committee indicated that context and comparable community data would be useful.Staff indicated that review of the Municipal Study would be continued at the next meeting. Moved by Councillor Kim Seconded by Mayor Dawe THAT the presentation and comments from the Director of Corporate and Financial Services/Treasurer be received;and THAT the comments and discussions of the Committee regarding the BMA Study and its relevance and use by the Town of Aurora be referred to staff for consideration. CARRIED 3.Memorandum from Treasurer Re:History of Residential/Non-residential Assessment Split Motion to defer Moved by Mayor Dawe Seconded by Councillor Kim THAT Item 3,Memorandum from Treasurer,Re:History of Residential/Non- residential Assessment Split,be deferred to the Finance Advisory Committee meeting of April 19,2016. CARRIED 6.NEW BUSINESS None Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Minutes Page -3 -3 - Finance Advisory Committee Meeting Minutes Tuesday,March 22,2016 Page 4 of 4 7.ADJOURNMENT Moved by Councillor Kim Seconded by Mayor Dawe THAT the meeting be adjourned at 6:51 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Minutes Page -4 -4 - 201320142015201520162016vs2016vs2015vs2015vsFullYearFullYearYTDApprovedApproved2015Budget2015Budget2014Actual2014ActualActualsActualsActuals*BudgetBudgetIncrease/(Decrease)Increase/(Decrease)Increase/(Decrease)Increase/(Decrease)REVENUE:3-1102ADMINISTRATIVEFEES-632-400-42-500-400-100(20.0%)-358(89.5%)3-1106LANDSCAPEFEES-46,358-257,922-369,492-60,000-75,00015,00025.0%111,57043.3%3-1201OTHER-253,075-182,754-239,386-252,500-247,030-5,470(2.2%)56,63231.0%3-1203ADVERTISING-37,432-38,275-39,883-40,000-40,000--1,6084.2%3-1204SPONSORSHIP-30,530-37,089-57,104-34,051-84,83550,784149.1%20,01554.0%3-1206DONATIONS-12,616-2,034-13,709-3,500-3,500--11,675574.0%3-1210ADVERTISINGSALES-FACILITIES-70,170-60,924-72,506-65,042-78,57813,53620.8%11,58219.0%3-1300RENTAL-152,501-149,080-159,397-149,000-150,6391,6391.1%10,3176.9%3-1301VENDINGMACHINESALES-65,248-61,419-64,757-64,760-64,760--3,3385.4%3-1303BALLDIAMOND/SOCCERFIELDS-168,872-159,431-169,368-160,000-161,0001,0000.6%9,9376.2%3-1304GRASSCUTTING-137,005-137,432-137,010-137,000--137,000(100.0%)-422(0.3%)3-1305MEMBERSHIPFEES-36,500-36,500-40,250-40,000-42,9002,9007.3%3,75010.3%3-1306MEMBERSHIPS-FITNESS-311,882-143,083-252,258-409,900-282,000-127,900(31.2%)109,17576.3%3-1307MEMBERSHIPS-RACQUETS-14,518-6,443-13,399-15,000-12,000-3,000(20.0%)6,956108.0%3-1308MEMBERSHIPS-AQUATICS-30,913-24,952-27,583-30,000-25,000-5,000(16.7%)2,63110.5%3-1309PROGRAM-151,995-118,410-147,837-152,000-153,0001,0000.7%29,42724.9%3-1310PROGRAM-FITNESS-34,769-23,878-26,491-35,000-28,000-7,000(20.0%)2,61310.9%3-1311PROGRAM-RACQUETS-4,671-10,003-14,011-11,000-11,000--4,00840.1%3-1312PROGRAM-AQUATICS-571,178-546,877-613,446-643,000-593,000-50,000(7.8%)66,56912.2%3-1313PROGRAM-ADULT-22,963-19,232-16,003-25,000-20,000-5,000(20.0%)-3,229(16.8%)3-1314PROGRAM-CHILDREN-90,643-93,680-102,273-85,000-90,0005,0005.9%8,5939.2%3-1315PROGRAM-PRESCHOOL-156,240-145,288-157,869-155,000-160,0005,0003.2%12,5818.7%3-1316PROGRAM-FAMILY-495--------3-1317PROGRAM-CAMPS-507,448-519,646-672,430-513,000-650,000137,00026.7%152,78429.4%3-1319ADMISSIONS-17,018-12,719-31,909-47,200-57,94010,74022.8%19,190150.9%3-1320ADMISSIONS-FITNESS-71,963-60,560-73,594-72,000-66,000-6,000(8.3%)13,03421.5%3-1321ADMISSIONS-RACQUETS-14,26223-12,039-14,000-11,000-3,000(21.4%)12,06252,443.5%3-1322ADMISSIONS-AQUATICS-129,533-107,965-111,931-134,000-125,000-9,000(6.7%)3,9663.7%3-1323ICERENTAL-1,830,379-1,813,703-1,718,003-1,818,000-1,828,00010,0000.6%-95,700(5.3%)3-1324PUBLICSKATING-30,449-28,285-24,549-30,000-30,000---3,736(13.2%)3-1325SHINNEYHOCKEY-14,820-12,940-8,163-15,000-13,000-2,000(13.3%)-4,777(36.9%)3-1326PERSONALTRAINING-9,649-8,366-12,231-13,000-10,000-3,000(23.1%)3,86546.2%3-1327BABYSITTING-3,295--------3-1328LOCKERFEES-8,197-10,038-9,645-8,500-8,500---393(3.9%)3-1329SALESCOMMISSIONS-4,669-4,360-707-4,500-5,00050011.1%-3,653(83.8%)Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 1 Page -1 -5 - 201320142015201520162016vs2016vs2015vs2015vsFullYearFullYearYTDApprovedApproved2015Budget2015Budget2014Actual2014ActualActualsActualsActuals*BudgetBudgetIncrease/(Decrease)Increase/(Decrease)Increase/(Decrease)Increase/(Decrease)3-1333CONTRIBUTIONSFROMDEVELOPERS--865,410-353,208-1,000--1,000(100.0%)-512,202(59.2%)3-1336VENDORFEES-475-685-1,800-750-1,10035046.7%1,115162.8%3-1337FLOATREGISTRATIONFEES-2,550-1,350-1,725-1,600-1,600--37527.8%3-1338ENTRYFEES-14,391-16,560-20,765-18,575-20,2201,6458.9%4,20525.4%3-1800FEDERALGRANTS-38,700-25,000-52,995-23,600-2,000-21,600(91.5%)27,995112.0%3-1801PROVINCIALGRANTS-43,070-42,311-59,467-55,000-54,246-754(1.4%)17,15640.5%3-1901CONTRIBUTIONFROMDISCRETIONARYRESERV---1,000----1,000-3-1902CONTRIBUTIONFROMOBLIGATORYRESERVES--96,000------96,000(100.0%)3-1912CouncilDiscretionaryContributions-----20,00020,000---3-1933LANDSCAPEFEERESERVECONT'N-23,135-19,911-21,300-18,355-17,872-483(2.6%)1,3897.0%3-1939RECREATIONSPONSORSHIPCONT'N-----5,0005,000---3-1963PARKSDEV&FACDCCONT'N-208,212-176,985-154,425-160,608-156,380-4,228(2.6%)-22,560(12.7%)3-1971ARTS&CULTURALCONTRIBUTION---5,000-5,000-5,000--5,000-TotalRevenue-5,373,421-6,077,877-6,080,960-5,520,941-5,410,500-110,441(2.0%)3,0830.1%EXPENSE:4-2000SALARIES-F/T2,800,9622,896,7403,067,3753,349,3883,483,930134,5424.0%170,6355.9%4-2001SALARIES-O/T117,98096,77294,46281,57081,570--(2,310)(2.4%)4-2002SALARIES-P/T1,859,9211,663,3442,003,4681,807,3781,875,09867,7203.7%340,12420.4%4-2090YEARENDACCRUALS-59,582-1,4819,658----11,139752.1%4-2100BENEFITS-OMERS319,108309,631338,684347,749360,79813,0493.8%29,0539.4%4-2101BENEFITS-EHT95,40591,388100,614100,616104,2903,6743.7%9,22610.1%4-2102BENEFITS-WSIB70,87067,60840,97638,69940,1111,4123.6%(26,632)(39.4%)4-2103BENEFITS-CPP167,315158,651177,578191,553200,4488,8954.6%18,92711.9%4-2104BENEFITS-EI105,21696,978110,085107,014111,5254,5114.2%13,10713.5%4-2105BENEFITS-DENTAL57,87062,72459,71277,74680,2622,5163.2%(3,012)(4.8%)4-2106BENEFITS-HEALTH91,872107,953104,831130,120153,12223,00217.7%(3,122)(2.9%)4-2107BENEFITS-LTD/ADD60,08958,12352,80160,79663,4012,6054.3%(5,322)(9.2%)4-2108BENEFITS-OTHER21,49435,82414,67915,68816,3456574.2%(21,145)(59.0%)TOTALSALARIES&BENEFITS5,708,5205,644,2556,174,9236,308,3176,570,900262,5834.2%530,6689.4%4-3000PURCHASECARDCLEARING-908237----2292,862.5%4-4000OFFICESUPPLIES9,1509,75310,89410,66512,8502,18520.5%1,14111.7%4-4004SUBSCRIPTIONS/PUBLICATIONS--45----45-4-4006OFFICEEQUIPMENT2,086-4231,5001,500--423-4-4007COMPUTERSUPPLIES402-687750500(250)(33.3%)687-4-4009SAFETYSUPPLIES5,8366,4445,2086,4006,400--(1,236)(19.2%)4-4010CLOTHINGALLOWANCE10,22713,78511,30712,50012,500--(2,478)(18.0%)Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 1 Page -2 -6 - 201320142015201520162016vs2016vs2015vs2015vsFullYearFullYearYTDApprovedApproved2015Budget2015Budget2014Actual2014ActualActualsActualsActuals*BudgetBudgetIncrease/(Decrease)Increase/(Decrease)Increase/(Decrease)Increase/(Decrease)4-4013UTILITIES180,555190,635212,585182,000197,60015,6008.6%21,95011.5%4-4015OPERATINGMATERIALS114,914100,765150,018134,701165,48030,77922.8%49,25348.9%4-4018LICENSES1,7212,5692,9053,7004,20050013.5%33613.1%4-4019VEHICLESUPPLIES82,967--------4-4021EQUIPMENT-OTHER14,26712,37433,11251,85029,850(22,000)(42.4%)20,738167.6%4-4022TOOLS3,3512,5562,2573,0003,000--(299)(11.7%)4-4023PATHWAYMAINTENANCEMATERIALS40,58940,86740,94242,30042,300--750.2%4-4024FENCEMATERIALS8,89620,5684,38911,00011,000--(16,179)(78.7%)4-4025PROGRAMMATERIALS46,55337,69741,86044,20044,7005001.1%4,16311.0%4-4026PROMOTIONAL/RECOGNITION4277849642,1002,55045021.4%18023.0%4-4045MUNICIPALBUSINESS2,5322,7974,5152,3502,80045019.1%1,71861.4%4-4047SUPPLIES----5,0005,000---4-4049SIGNAGE5,4144,8124,3225,0005,000--(490)(10.2%)4-4050FIELDPAINT9,90914,67916,06117,00017,000--1,3829.4%4-4051HORTICULTUREPROGRAM11,05523,03410,37114,00014,000--(12,663)(55.0%)4-4052FERT/GRASSSEED17,78315,76115,93918,00018,000--1781.1%4-4053PARKELEC/LIGHTING7,0908,04118,89814,00014,000--10,857135.0%4-4054IRRIGATION4,2324,1184,2775,1005,100--1593.9%4-4058OPERATINGMATERIALS-ADVERTISING13,1264,36413,02712,46012,260(200)(1.6%)8,663198.5%4-5026COURSES&SEMINARS9,67711,00416,23719,54120,7901,2496.4%5,23347.6%4-5027MANDATORYCOURSES&SEMINARS-410510409400(9)(2.2%)10024.4%4-5028MEMBERSHIPS4,2714,3055,6916,5397,25071110.9%1,38632.2%4-5029MILEAGE4,5675,1835,8218,9009,1002002.2%63812.3%4-5032VEHICLEREPAIRS153,207--------4-5033EQUIPMENTREPAIRS5,6475,4625,0476,2006,200--(415)(7.6%)4-5034EQUIPMENTRENTALS25,30518,38537,67431,60543,75012,14538.4%19,289104.9%4-5037PROPERTYIMPROVEMENT33,85728,17216,92830,00030,000--(11,244)(39.9%)4-5038BUILDINGREPAIR&MAINTENANCE12,68821,63416,08620,00020,000--(5,548)(25.6%)4-5042ADVERTISING38,525--------4-5043CONSULTING10,5224,90045,44317,50017,500--40,543827.4%4-5045PHOTOCOPIERCHARGES19,39520,81924,21629,27924,259(5,020)(17.1%)3,39716.3%4-5046PRINTING9,6782,2203,9164,0004,000--1,69676.4%4-5047PURCHASEOFTREES51,69594,44850,49950,00050,000--(43,949)(46.5%)4-5049POLICESEARCHES8951,8202,1151,0001,50050050.0%29516.2%4-5059CONTRACTS410,785878,050920,973706,225795,41589,19012.6%42,9234.9%4-5060COSTRECOVERY-16,211-17,184-17,303-10,000-2,4007,60076.0%(119)(0.7%)4-5061SOFTWAREANNUALMTCESUPPORT5--------4-5063WASTEDISPOSALFEE16,04021,89314,94018,00018,000--(6,953)(31.8%)Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 1 Page -3 -7 - 201320142015201520162016vs2016vs2015vs2015vsFullYearFullYearYTDApprovedApproved2015Budget2015Budget2014Actual2014ActualActualsActualsActuals*BudgetBudgetIncrease/(Decrease)Increase/(Decrease)Increase/(Decrease)Increase/(Decrease)4-5064CONTRACTS-GRASSCUTTING26,21826,87427,54635,00035,000--6722.5%4-5065RENTALS17,61418,03710,52429,50029,000(500)(1.7%)(7,513)(41.7%)4-5066CONTRACTS-OUTINGS31,91941,30144,13241,00041,000--2,8316.9%4-5076PRINTING-ADVERTISING56,40937,82042,44344,00042,436(1,564)(3.6%)4,62312.2%4-5077REALTYTAXES49,07549,42650,61356,25157,3751,1242.0%1,1872.4%4-5081SENIORSGAMES6651,0001,2131,0001,000--21321.3%4-5086SECURITY36,27933,87230,21335,00035,000--(3,659)(10.8%)4-5087ARBORICULTURALCONTRACT58,52854,43724,25260,00060,000--(30,185)(55.4%)4-5088SHRUBBEDMAINTENANCE58,52695,88696,764100,000100,000--8780.9%4-5089LANDSCAPETECHNICIAN716--------4-6001BANKCHARGES39,93537,04331,29040,00013,600(26,400)(66.0%)(5,753)(15.5%)4-7000COMMUNITYGRANTS--13,44716,00016,000--13,447-4-7001HISTORICALSOCIETYGRANT--67,50067,50070,5003,0004.4%67,500-4-8003CONTRIBUTIONSTODISCRETIONARYRESERVE33,5001,079,453701,11231,50071,03539,535125.5%(378,341)(35.0%)TOTALOTHEREXPENSES1,792,9243,093,0812,895,0852,090,5252,245,300154,7757.4%(197,996)(6.4%)TOTALEXPENSES7,501,4448,737,3369,070,0088,398,8428,816,200417,3585.0%332,6723.8%NETBUDGET2,128,0232,659,4592,989,0482,877,9013,405,700527,79918.3%329,58912.4%Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 1 Page -4 -8 - 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MEMORANDUM (UPDATED) DATE:April 19,2016 TO:Chair Thompson,and Members of Finance Advisory Committee FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer RE:History of Residential/Non-residential Assessment Split RECOMMENDATIONS THAT the memorandum regarding History of Residential/Non-residential Assessment Split be received for information. Committee had asked that an opportunity to discuss the residential/non-residential split of assessment and tax be provided for Committee.Attachment #1 is a graphical history of the non-residential shares of both the assessment and of the tax yield at three points of time in the last 15 years.For purposes of this analysis,residential includes multi-residential,farm and forest properties,and non-residential includes all other properties,except Payments in Lieu property (federally-or provincially-owned properties),and exempt properties (owned by municipalities or school boards or other exempt property under the Assessment Act). Context:It is important to note the scale on the graphic,as the changes are very small.In a high growth period,it is very common that the growth on the residential side leads first, followed by a response on the non-residential side.This is one of the contributors in the downward trend on the assessment side.On the tax side,following the introduction of CVA, the York Region consciously took action to reduce the tax ratios for non-residential sector, even though the prevailing ratios were some of the lowest in the province.This action was taken as an economic development effort,and had minor impact on the residential side of the tax equation.This policy change explains the convergence of the tax line and the assessment line,as the non-residential slowly began to pay a very slightly smaller share of the tax burden overall.In recent years,this policy change implementation has ended,and the ratios are more stable.The Regional tax ratio policy for 2016 and 2017 taxation will be reviewed in detail due to the implementation of updated assessment base year for all property for taxation in 2017.This assessment update is expected to see a higher average rate of assessment increases for residential property than for non-residential properties. Attachment #2 includes a list of all currently active assessment classes and codes used in Aurora for the 2016 tax year.These codes for the most part were all introduced into use at the time of introduction of the Current Value Assessment system first used for taxation in 1998. I look forward to assisting in your discussions at the meeting. Town of Aurora Corporate &Financial Services Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 3 Page -1 -21 - Attachment #1 Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 3 Page -2 -22 - Attachment #2 Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 3 Page -3 -23 - Page 1 of 1 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 2,3,6,10,and 11),and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of February 2,2016 THAT the General Committee meeting report of February 2,2016,be received and the following recommendations carried by the Committee be approved: (15)Finance Advisory Committee Meeting Minutes of January 19,2016 THAT the Finance Advisory Committee meeting minutes of January 19,2016,be received;and THAT the Finance Advisory Committee recommends to Council: THAT the Financial Advisory Committee shall normally meet at Town Hall once per month,except for the months of July and August,from 5:30 p.m.to 6:45 p.m.on the Tuesday of the second General Committee meeting of that month;and THAT the Town Clerk be directed to amend the Terms of Reference for the Financial Advisory Committee. CARRIED EXTRACT FROM COUNCIL MEETING OF TUESDAY,FEBRUARY 9,2016 Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 4 Page -1 -24 - Page 1 of 1 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 1 (with the exception of sub-items 1,4,8,9,10,11,and 17)was identified as an item not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Kim THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of March 1,2016 THAT the General Committee meeting report of March 1,2016,be received and the following recommendations carried by the Committee be approved: (18)Finance Advisory Committee Meeting Minutes of February 16,2016 THAT the Finance Advisory Committee meeting minutes of February 16,2016, be received for information. CARRIED EXTRACT FROM COUNCIL MEETING OF TUESDAY,MARCH 8,2016 Finance Advisory Committee Meeting Agenda Tuesday,April 19,2016 Item 5 Page -1 -25 -