MINUTES - Finance Advisory Committee - 20180124
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Thursday, January 24, 2018
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold
Kim, and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial
Analyst, and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 5:30 p.m.
1. Approval of the Agenda
Moved by Mayor Dawe
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Finance Advisory Committee Meeting Minutes
Thursday, January 24, 2018 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of October 12, 2017
Moved by Councillor Kim
Seconded by Mayor Dawe
That the Finance Advisory Committee meeting minutes of October 12, 2017, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. 2018 Work Plan for Finance Advisory Committee
Staff provided an overview of the proposed 2018 Work Plan for the
Committee. The Committee reviewed elements of the W ork Plan, and noted
that a summary incorporating the discussions of the detailed departmental
budget reviews should be included.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the 2018 Work Plan for Finance Advisory Committee be received;
and
2. That the 2018 Work Plan be approved; and
3. That a summary outlining the detailed departmental budget reviews
be added to the Financial Advisory Committee meeting agenda of
June 2, 2018.
Carried as amended
Finance Advisory Committee Meeting Minutes
Thursday, January 24, 2018 Page 3 of 4
2. 2018 Work Plan for Financial Planning Division
Staff provided detailed overview of the 2018/2019 Work Plan and highlighted
various milestones and associated timelines throughout the year.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the 2018 Work Plan for Financial Planning Division be received for
information.
Carried
3. Budget Committee Schedule – 2019 Budget Process
Staff provided an overview of the proposed schedule. The Committee and staff
discussed the possibility of alternate schedules with an earlier start to the 2019
budget deliberations.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the Budget Committee Schedule – 2019 Budget Process be received;
and
2. That the comments regarding the proposed Budget Committee
schedule be referred to staff for consideration of an alternate
schedule.
Carried as amended
4. Distribution and Introduction of Detailed Financial Budget Information
Re: Financial Services (FS) Department
Staff provided a brief overview of the line-by-line analysis of the final approved
2018 budget for Financial Services department, and noted that further
information and explanations will be provided for the highlighted items at the
next meeting.
Finance Advisory Committee Meeting Minutes
Thursday, January 24, 2018 Page 4 of 4
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the detailed financial budget information for Financial Services
department be received and deferred for discussion and detailed review at
the February 28, 2018 meeting of the Finance Advisory Committee
Carried
5. Extract from Council Meeting of November 14, 2017
Re: Finance Advisory Committee Meeting Minutes of September 27,
2017, and October 12, 2017
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the Extract from Council Meeting of November 14, 2017, regarding
Finance Advisory Committee meeting minutes of September 27, 2017, and
October 12, 2017, be received for information.
Carried
6. New Business
Staff provided an update on a forthcoming Financial Services report regarding the
LED Streetlight Conversion Project.
The Committee inquired about the Community Energy Plan and associated grant
from the Federation of Canadian Municipalities (FCM), and staff provided an
update.
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Dawe
That the meeting be adjourned at 6:20 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.