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MINUTES - Finance Advisory Committee - 20170613 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Tuesday, June 13, 2017 Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Dan Elliott, Director of Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, Sandra McNamee, Administrative Assistant, and Sarah Murray, Council/Committee Secretary The Chair called the meeting to order at 5:45 p.m. 1. Approval of the Agenda Moved by Mayor Dawe Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2017 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of April 26, 2017 Moved by Councillor Dawe Seconded by Councillor Kim That the Finance Advisory Committee meeting minutes of April 26, 2017, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Review of Draft General Committee Report: FS17-023 – 2018 Budget Preparation Directions Staff provided background to the draft report and noted that the proposed property tax increase is in line with the estimated population growth and the anticipated service deliverables that typically accompany an increase. Moved by Councillor Kim Seconded by Mayor Dawe 1. That draft General Committee Report No. FS17-023 be received; and 2. That the comments and suggestions of the discussion regarding draft General Committee Report No. FS17-023 be referred to staff and that the report be brought forward to General Committee for approval. Carried 2. Memorandum from Corporate Communications Manager Re: Citizen Budget and Online Public Participation in the 2018 Budget Process Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2017 Page 3 of 4 The Committee discussed the best management processes for budget preparation in comparison to the data collected from the public through this online budget tool. The Committee agreed that the online tool is beneficial in making informed decisions on behalf of constituents despite the limited data collected. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the memorandum regarding Citizen Budget and Online Public Participation in the 2018 Budget Process be received for information. Carried 3. Review of Draft General Committee Report No. FS17-030 – Summary of Budget Consultation Meeting May 31, 2017 Staff reported on the vision and intent of the Report. The Committee discussed deferring any action on this item until the CAO is in attendance to speak to it. Motion to defer Moved by Mayor Dawe Seconded by Councillor Kim 1. That draft General Committee Report No. FS17-030 be deferred to the next Finance Advisory Committee meeting. Motion to defer Carried 4. Review of 2018 Budget Committee Calendar with Narratives The Committee requested that staff ensure the proposed calendar dates do not conflict with any other Town events. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Review of 2018 Budget Committee Calendar with Narratives be received for information. Carried Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2017 Page 4 of 4 6. New Business The Committee requested an update on the public art contributions initiative discussed at a previous meeting. Staff advised that it will require more dialogue on policy following which the Finance Advisory Committee will be positioned to discuss the funding component. The Committee requested an update on the impacts of Bill 68 in terms of public sector investment options. Staff advised that Bill 68 is more focused on the implementation of municipal asset management plans. The Committee inquired about the potential impact of the Province’s proposed minimum wage on the Town. Staff advised that material impacts are expected, and staff is presently in the process of estimating the extent and devising a strategy for managing these impacts. 7. Adjournment Moved by Councillor Kim Seconded by Mayor Dawe That the meeting be adjourned at 6:29 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council.