MINUTES - Finance Advisory Committee - 20170426
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, April 26, 2017
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim,
and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Jason Gaertner,
Manager, Financial Planning, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 5:45 p.m.
1. Approval of the Agenda
Moved by Mayor Dawe
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Finance Advisory Committee Meeting Minutes
Wednesday, April 26, 2017 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of March 22, 2017
Moved by Councillor Kim
Seconded by Mayor Dawe
That the Finance Advisory Committee meeting minutes of March 22, 2017, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. Review of Draft General Committee Report: FS17-021 – Creation of New
Winter Control Reserve Fund
Staff provided background to the draft report and noted that the proposed reserve
fund would buffer any unpredictability and fluctuations respecting winter-related
expenditures that may result in an operating budget variance. The Committee
inquired about accountability and staff advised that a year-end reserve report
would be submitted for Council’s approval.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That Draft General Committee Report No. FS17-021 be received; and
2. That the comments and suggestions of the discussion regarding draft
General Committee Report No. FS17-021 be referred to staff and that the
report, as amended, be brought forward to General Committee for
approval.
Carried
Finance Advisory Committee Meeting Minutes
Wednesday, April 26, 2017 Page 3 of 4
2. Review of Draft General Committee Report: FS17-022 – Reserve Fund
Strategy for External Legal and Occasional Human Resources Expenses
Staff provided background to the draft report, which proposes the utilization of
reserves to cover unplanned Legal or Human Resources shortfalls.
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That Draft General Committee Report No. FS17-022 be received; and
2. That the comments and suggestions of the discussion regarding draft
General Committee Report No. FS17-022 be referred to staff and that the
report, as amended, be brought forward to General Committee for
approval.
Carried
3. Discussion: Public Art Contributions – Town Facilities
Staff and Committee discussed the existing challenges in implementing a public
art contribution program. The Committee concluded that the Town cannot
proceed with a public art contribution program without establishing a policy that
governs not only contributions, but also the delivery of a public art program. Staff
agreed to investigate public sector best practices and present options to Council
for consideration.
Moved by Councillor Kim
Seconded by Mayor Dawe
1. That the comments and suggestions of the discussion regarding Public Art
Contributions – Town Facilities be referred to staff for consideration and
action as appropriate.
Carried
4. Extract from Council Meeting of March 28, 2017
Re: Finance Advisory Committee Meeting Minutes of January 25, 2017,
and February 22, 2017
Finance Advisory Committee Meeting Minutes
Wednesday, April 26, 2017 Page 4 of 4
Moved by Mayor Dawe
Seconded by Councillor Kim
1. That the Extract from Council Meeting of March 28, 2017, regarding the
Finance Advisory Committee meeting minutes of January 25, 2017, and
February 22, 2017, be received for information.
Carried
6. New Business
Councillor Kim requested that staff prepare a summary of the findings and lessons
learned by Committee in its detailed budget reviews conducted during 2016 and
2017 to date.
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Dawe
That the meeting be adjourned at 6:48 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.