AGENDA - Finance Advisory Committee - 20160728FINANCE
ADVISORY COMMITTEE
MEETING AGENDA
THURSDAY, JULY 28, 2016
5:45 P.M.
LEKSAND ROOM
AURORA TOWN HALL
PUBLIC RELEASE
July 22, 2016
TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING AGENDA
DATE: Thursday, July 28, 2016
TIME AND LOCATION: 5:45 p.m., Leksand Room, Aurora Town Hall
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. RECEIPT OF THE MINUTES
Finance Advisory Committee Meeting Minutes of July 12, 2016
RECOMMENDED:
THAT the Finance Advisory Committee meeting minutes of July 12, 2016, be received
for information.
4. DELEGATIONS
5. CONSIDERATION OF ITEMS
1. CFS16-025 – Budget Allocation 2017 – Cultural Partners
RECOMMENDED:
Finance Advisory Committee Meeting Agenda
Thursday, July 28, 2016 Page 2 of 2
THAT Report No. CFS16-025 be received; and
THAT the Finance Advisory Committee make the following recommendations
to Council, for 2017 draft budget funding allocations, regarding the Aurora
Historical Society, the Aurora Cultural Centre and Aurora Public Library
Boards:
(Committee to provide direction)
6. NEW BUSINESS
7. ADJOURNMENT
TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date: Tuesday, July 12, 2016
Time and Location: 5:30 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold
Kim, and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Councillor Tom Mrakas, Doug Nadorozny, Chief Administrative
Officer, Dan Elliott, Director of Corporate and Financial
Services/Treasurer, Al Downey, Director of Parks & Recreation
Services, Tracy Evans, Financial Analyst, Budget, and Samantha
Yew, Council/Committee Secretary
The Chair called the meeting to order at 5:34 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the agenda as circulated by Legal and Legislative Services, with the
following addition, be approved:
Additional Information to Item 1 – Draft Aurora Assist Policy for Parks and
Recreation Financial Assistance
CARRIED
Finance Advisory Committee Meeting Agenda
Thursday, July 28, 2016 Minutes Page - 1
Finance Advisory Committee Meeting Minutes
Tuesday, July 12, 2016 Page 2 of 4
3.RECEIPT OF THE MINUTES
Finance Advisory Committee Meeting Minutes of May 24, 2016
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Finance Advisory Committee meeting minutes of May 24, 2016, be
received for information.
CARRIED
4.DELEGATIONS
None
5.CONSIDERATION OF ITEMS
1. Departmental Budget Review (Continued) – Parks and Recreation
Services (PRS); Presentation by Director of Parks & Recreation Services,
to include:
1.Aurora Museum and Archives
2.Subsidy Program
Mr. Downey continued the PRS departmental budget review with an overview of
the Three-Year Plan for the Aurora Museum and Archives, collection
management and public access opportunities, measures of success, and annual
financial implications. The Committee and staff discussed aspects of the Plan.
Mr. Downey outlined the proposed Aurora Assist program, a financial assistance
program that would provide qualifying low income residents with an annual
subsidy of $150 for Parks and Recreation programs. The Committee spoke in
support of the program, and inquired about aspects of program qualification and
funding. The Committee and staff discussed approval timelines for the program,
and the possibility of implementing the program in time for the winter season.
The Committee suggested that the two new proposed service levels be raised
for separate discussion during the 2017 Operating Budget review.
Moved by Mayor Dawe
Seconded by Councillor Kim
Finance Advisory Committee Meeting Agenda
Thursday, July 28, 2016 Minutes Page - 2
Finance Advisory Committee Meeting Minutes
Tuesday, July 12, 2016 Page 3 of 4
THAT the Departmental Budget Review (Continued) – Parks and Recreation
Services (PRS) and Presentation by Director of Parks & Recreation Services be
received; and
THAT the comments of the Committee be referred to staff for consideration.
CARRIED
2. Memorandum from Treasurer
Re: 2017 Budget Documentation Modifications
Staff explained the key changes in the proposed modified format of the 2017
Budget documentation and the alternative presentation of the PRS Budget
information. The Committee provided comments and suggestions regarding the
formats.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the memorandum regarding 2017 Budget Documentation
Modifications be received; and
THAT the comments of the Committee be referred to staff for consideration.
CARRIED
3.Extract from Council Meeting of May 10, 2016
Re: Finance Advisory Committee Meeting Minutes of April 19, 2016
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Extract from Council Meeting of May 10, 2016, regarding the
Finance Advisory Committee Meeting Minutes of April 19, 2016, be received
for information.
CARRIED
4. Extract from Council Meeting of June 28, 2016
Re: Finance Advisory Committee Meeting Minutes of
May 24, 2016
Moved by Councillor Kim
Seconded by Mayor Dawe
Finance Advisory Committee Meeting Agenda
Thursday, July 28, 2016 Minutes Page - 3
Finance Advisory Committee Meeting Minutes
Tuesday, July 12, 2016 Page 4 of 4
THAT the Extract from Council Meeting of June 28, 2016, regarding the
Finance Advisory Committee Meeting Minutes of May 24, 2016, be received
for information.
CARRIED
6.NEW BUSINESS
None
7. ADJOURNMENT
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the meeting be adjourned at 6:45 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Finance Advisory Committee Meeting Agenda
Thursday, July 28, 2016 Minutes Page - 4
Finance Advisory Committee Meeting Agenda Thursday, July 28, 2016Item 1 Page - 1
Finance Advisory Committee Meeting Agenda Thursday, July 28, 2016Item 1 Page - 2
Finance Advisory Committee Meeting Agenda Thursday, July 28, 2016Item 1 Page - 3
Finance Advisory Committee Meeting Agenda Thursday, July 28, 2016Item 1 Page - 4
TOWN OF AURORA
ADDITIONAL ITEMS
FOR FINANCE ADVISORY
COMMITTEE MEETING
Thursday,July 28,2016
5:45 p.m.
Leksand Room
Delegation (a)Craig Mather,Aurora Cultural Centre
Re:Item 1 –CFS16-025 –Budget Allocation 2017 –Cultural Partners
Additional Items for Finance Advisory Committee Meeting
Thursday,July 28,2016 Delegation (a)Page -1