MINUTES - Finance Advisory Committee - 20170322
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, March 22, 2017
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair) and Mayor Geoffrey
Dawe
Member(s) Absent: Councillor Harold Kim
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Marco Ramunno,
Director of Planning and Building Services, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial Analyst,
Tracy Evans, Financial Analyst, Budget, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 5:37 p.m.
1. Approval of the Agenda
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Finance Advisory Committee Meeting Minutes
Wednesday, March 22, 2017 Page 2 of 3
3.Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of February 22, 2017
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of February 22, 2017, be
received for information.
Carried
4.Delegations
None
5.Consideration of Items
1.Review of Financial Information – Planning and Building Services (PBS)
Re: (1) Line-by-Line Analysis
(2) Long-term Development
(3) Other Areas of Focus
Staff provided detail to the highlighted items of the line-by-line analysis of the 2017
approved budget for Planning and Building Services, as compared to the budget
and actuals of 2014 through 2016. Staff presented and discussed aspects of the
2017-2026 long-term development activity forecast for building permits and the
2012-2016 building permits summary. It was noted that all departments use this
same growth basis to facilitate improved budgeting and long-range planning.
Moved by Mayor Dawe
Seconded by Councillor Thompson
1.That the comments and suggestions of the Review of Financial
Information – Planning and Building Services (PBS) be referred to staff for
consideration and action as appropriate.
Carried
Finance Advisory Committee Meeting Minutes
Wednesday, March 22, 2017 Page 3 of 3
2.Review of Town’s Current Schedule of Reserve Funds as of December
31, 2016
The Committee consented to consider Item 2 prior to consideration of Item 1.
Staff introduced and reviewed the schedule of reserve funds and associated by-
laws related to reserves for existing infrastructure, reserves for new infrastructure,
reserve funds for special purposes, Central York Fire Services-managed reserved
funds, and Aurora Public Library-managed reserve funds. The Committee and
staff discussed various aspects, and it was agreed that this information would be
linked to the Corporation’s financial health report on the Town’s website.
Moved by Mayor Dawe
Seconded by Councillor Thompson
1.That the comments and suggestions of the Review of Town’s Current
Schedule of Reserve Funds as of December 31, 2016, be referred to staff
for consideration and action as appropriate.
Carried
6.New Business
Mayor Dawe inquired about the Citizen Budget status. Staff advised that further
information would be provided on a future Committee agenda.
7.Adjournment
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the meeting be adjourned at 6:42 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.