MINUTES - Finance Advisory Committee - 20160419
TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date: Tuesday, April 19, 2016
Time and Location: 5:30 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold
Kim, and Mayor Geoffrey Dawe
Member(s) Absent: None
Other Attendees: Councillor Tom Mrakas, Doug Nadorozny, Chief
Administrative Officer, Al Downey, Director of Parks and
Recreation Services, Dan Elliott, Director of Corporate and
Financial Services/Treasurer, Jason Gaertner, Manager of
Financial Planning/Deputy Treasurer, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 5:34 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Finance Advisory Committee Meeting Minutes
Tuesday, April 19, 2016 Page 2 of 4
3. RECEIPT OF THE MINUTES
Finance Advisory Committee Meeting Minutes of March 22, 2016
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Finance Advisory Committee meeting minutes of March 22, 2016, be
received for information.
CARRIED
4. DELEGATIONS
None
5. CONSIDERATION OF ITEMS
1. Departmental Budget Review (Continued) – Parks and Recreation Services
(PRS); Presentation by Al Downey, Director of Parks and Recreation
Services
Mr. Downey continued the PRS departmental budget review with an examination
of the 2015 Budget major variances, items within the budget that require right-
sizing, the proposed seniors subsidy program, and priorities for consideration in
the 2017 Budget. The Committee and staff discussed options for the reporting of
anomalies and their impact on the budget. It was agreed that PRS key
performance indicators and relative statistics would be presented at the next
meeting, as well as recommendations for budget positioning.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Departmental Budget Review (Continued) – Parks and Recreation
Services (PRS) and Presentation by Director of Parks & Recreation Services be
received; and
THAT the comments of the Committee be referred to staff for consideration.
CARRIED
Finance Advisory Committee Meeting Minutes
Tuesday, April 19, 2016 Page 3 of 4
2. Review (Part 2) of the BMA Management Consulting Inc. Municipal Study –
2015; Link to full report: http://www.aurora.ca/bma; Presentation by Dan
Elliott, Director of Corporate and Financial Services/Treasurer
Motion to defer
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT Item 2, Review (Part 2) of the BMA Management Consulting Inc.
Municipal Study – 2015; Link to full report: http://www.aurora.ca/bma;
Presentation by Dan Elliott, Director of Corporate and Financial
Services/Treasurer, be deferred to the Finance Advisory Committee meeting
of May 17, 2016.
CARRIED
3. Memorandum (Updated) from Treasurer
Re: History of Residential/Non-residential Assessment Split
Staff provided background to the updated memorandum including a brief
explanation of tax ratios for the non-residential sector, tax classes, and
calculations. The Committee suggested that comparators would help to
understand how the Town relates to other municipalities and to determine the
best ratio. Staff agreed to provide the Committee with comparator information.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the memorandum (updated) regarding History of Residential/Non-
residential Assessment Split be received for information.
CARRIED
4. Extract from Council Meeting of February 9, 2016
Re: Finance Advisory Committee Meeting Minutes of January 19, 2016
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Extract from Council Meeting of February 9, 2016, regarding the
Finance Advisory Committee Meeting Minutes of January 19, 2016, be
received for information.
CARRIED
Finance Advisory Committee Meeting Minutes
Tuesday, April 19, 2016 Page 4 of 4
5. Extract from Council Meeting of March 8, 2016
Re: Finance Advisory Committee Meeting Minutes of February 16, 2016
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Extract from Council Meeting of March 8, 2016, regarding the
Finance Advisory Committee Meeting Minutes of February 16, 2016, be
received for information.
CARRIED
6. NEW BUSINESS
None
7. ADJOURNMENT
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the meeting be adjourned at 6:54 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.