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MINUTES - Finance Advisory Committee - 20160728 TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date: Thursday, July 28, 2016 Time and Location: 5:45 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Councillor Wendy Gaertner, Councillor Tom Mrakas, Rino Roncadin, Chair, Aurora Public Library Board, Jill Foster, Chief Executive Officer, Aurora Public Library, Reccia Mandelcorn, Manager of Community Collaboration, Aurora Public Library, Craig Mather, President, Aurora Cultural Centre Board, Bonnie Kraft, Secretary, Aurora Cultural Centre Board, Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Corporate & Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:45 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Mayor Dawe Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 2 of 4 THAT the agenda as circulated by Legal and Legislative Services, with the following addition, be approved:  Delegation (a) Craig Mather, Aurora Cultural Centre Re: Item 1 – CFS16-025 – Budget Allocation 2017 – Cultural Partners CARRIED 3. RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of July 12, 2016 Moved by Mayor Dawe Seconded by Councillor Kim THAT the Finance Advisory Committee meeting minutes of July 12, 2016, be received for information. CARRIED 4. DELEGATIONS (a) Delegation (a) Craig Mather, Aurora Cultural Centre Re: Item 1 – CFS16-025 – Budget Allocation 2017 – Cultural Partners Mr. Mather expressed support of the staff report and requested: (1) that any operational review of the Aurora Cultural Centre be performed outside of the budget process; (2) clarification of the 2016 base funding budget amount; and (3) that consideration be given to applying the 2017 budgeting formula similarly in future years for the Aurora Cultural Centre Board. Moved by Mayor Dawe Seconded by Councillor Kim THAT the comments of the delegation be received and referred to Item 1. CARRIED 5. CONSIDERATION OF ITEMS 1. CFS16-025 – Budget Allocation 2017 – Cultural Partners Staff provided background including clarification of the budgeting formulas and budget underfunding. The Committee expressed support of the staff Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 3 of 4 report and discussed various aspects including the importance of a defined budgeting approach and clear direction to all organizations that receive operating funds from the Town. Moved by Councillor Kim Seconded by Mayor Dawe THAT Report No. CFS16-025 be received; and THAT the Finance Advisory Committee recommend to Council: THAT the following 2017 budget funding directions be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and (c) THAT the 2017 draft budget funding allocation for the Aurora Public Library Board be increased by 2.97%. CARRIED Moved by Councillor Kim Seconded by Mayor Dawe THAT staff be directed to report back to Council regarding the 2016 base funding budget amount for the Aurora Cultural Centre Board. CARRIED 6. NEW BUSINESS Mayor Dawe inquired about the opportunity for partners to formally request Council’s consideration of additional funding, outside of the regular operating budget, for special projects. Staff confirmed that this option has been exercised in the past, and that it would be appropriate for any partner to bring forward a separate, formal budget request for special projects during the budget review process in November 2016. Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 4 of 4 7. ADJOURNMENT Moved by Mayor Dawe Seconded by Councillor Kim THAT the meeting be adjourned at 6:35 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.