AGENDA - Environmental Advisory Committee - 20210224Town of Aurora
Environmental Advisory Committee
Meeting Agenda
Date:Wednesday, February 24, 2021
Time:7:00 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Receipt of the Minutes
4.1.Environmental Advisory Committee Meeting Minutes of January 25, 2021 1
That the Environmental Advisory Committee meeting minutes of January
25, 2021, be received for information.
5.Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live
streamed at https://www.youtube.com/user/Townofaurora2012/videos.
Anyone wishing to provide comment on an agenda item is encouraged to
visit www.aurora.ca/participation for guidelines on electronic delegation.
6.Matters for Consideration
6.1.Round Table Discussion; Re: Private Tree Protection By-law No. 5850-16 6
(Deferred from Environmental Advisory Committee meeting of January
25, 2021)
That Private Tree Protection By-law Number 5850-16 be
received; and
1.
That the Environmental Advisory Committee comments
regarding Private Tree Protection By-law Number 5850-16 be
2.
received and referred to staff for consideration and action as
appropriate.
6.2.Memorandum from Energy and Climate Change Analyst; Re: Electric
Vehicle Charging Station Policy and Process
18
That the memorandum regarding Electric Vehicle Charging
Station Policy and Process be received; and
1.
That the Environmental Advisory Committee comments
regarding the Electric Vehicle Charging Station Policy and
Process documents be received and referred to staff for
consideration and further action as appropriate.
2.
7.Informational Items
8.Adjournment
1
Town of Aurora
Environmental Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Monday, January 25, 2021
7:00 p.m.
Video Conference
Committee Members: Councillor Rachel Gilliland (Chair)
Councillor Wendy Gaertner (Vice Chair)
Margaret Baker
Barry Bridgeford
Colin Brown
Sam Cunningham
Ashley Gatto Cassagrande
Ryan Hamid
Sandy Hudson
Crystal Robertson
Other Attendees: Mayor Tom Mrakas (ex-officio)
Natalie Kehle, Analyst, Energy and Climate Change
Anca Mihail, Manager, Engineering Services
Sara Tienkamp, Manager, Parks and Fleet
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Town Clerk called the meeting to order at 7:02 p.m.
Mayor Mrakas welcomed the members of the newly-established Environmental
Advisory Committee and thanked them for volunteering and their commitment to
the community.
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Councillor Gilliland assumed the chair at 7:05 p.m.
2. Appointment of Committee Chair and Vice Chair
Moved by Colin Brown
Seconded by Barry Bridgeford
That Councillor Rachel Gilliland be elected as Chair for Year 2021 of the
Environmental Advisory Committee (2018-2022 Term).
Carried
Moved by Colin Brown
Seconded by Crystal Robertson
That Councillor Wendy Gaertner be elected as Vice Chair for Year 2021 of the
Environmental Advisory Committee (2018-2022 Term).
Carried
3. Approval of the Agenda
Moved by Barry Bridgeford
Seconded by Crystal Robertson
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
None.
6. Delegations
6.1 Alex X, representing Greener Days; Re: Marker Recycling in Aurora
Alex presented a proposal, including impacts and benefits, to divert used
markers in Aurora from landfills through a free program, Crayola
ColourCycle, which collects and repurposes used markers of any type.
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3
Moved by Councillor Gaertner
Seconded by Colin Brown
That the comments of the delegation be received for information.
Carried
6.2 Michael de Rond, Town Clerk; Re: Committee Orientation
Mr. de Rond presented an overview of the roles and responsibilities of an
advisory committee, committee members, the chair, and staff. He noted
the importance of an advisory committee as a tool for civic engagement
and highlighted various aspects of procedure, including the Town’s
Procedure By-law and the Code of Conduct for Local Boards.
Moved by Crystal Robertson
Seconded by Ashley Gatto Cassagrande
That the comments of the delegation be received for information.
Carried
7. Matters for Consideration
7.1 Memorandum from Energy and Climate Change Analyst; Re: Town of
Aurora Community Energy Plan
Susan Hall, Partner and Project Lead, LURA Consulting, and Caitlin Rodger,
ICLEI Canada, presented an overview of the Town's draft Community
Energy Plan (CEP) including climate change impacts, energy costs, the
need for a CEP, development process, energy use and greenhouse gas
(GHG) emissions, strategies to reduce energy consumption and GHG
emissions, impacts, and plan implementation. Megan Meaney, ICLEI
Canada, was also in attendance to answer questions.
The Committee expressed support for the proposed plan and inquired
about available funding resources to implement the plan. The
consultants/staff provided clarification regarding potential funding
opportunities, which would be further identified as projects move forward
to Council. The Committee discussed and inquired about several issues
including voluntary deep retrofits for existing homes, the impacts of
embedded emissions and the net energy benefit, the potential for
hydrogen fuel cells as an alternative to lithium batteries, green roofs,
natural infrastructure implementation, federal targets vs Town targets, and
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green options and standards for new construction. The consultants/staff
provided clarification, reviewed the focus of the plan and next steps, and
noted that a deeper analysis would be undertaken to address some of the
issues as each project moves forward.
Moved by Margaret Baker
Seconded by Barry Bridgeford
1. That the memorandum regarding Town of Aurora Community Energy
Plan be received; and
2. That the Environmental Advisory Committee comments regarding the
Community Energy Plan be received and referred to staff for
consideration and further action as appropriate.
Carried
7.2 Memorandum from Manager, Parks and Fleet; Re: Greening the Fleet -
Green Fleet Action Plan
Staff presented an overview of the memorandum and draft Green Fleet
Action Plan including background on the fleet management strategy,
alignment with the Region's fleet goal, percentage of total GHG emissions
by mode, key objectives in implementing the action plan, actions and
impacts, and measures of success.
The Committee expressed support for the proposed action plan and
inquired about the fleet age, life cycles, replacement policy, and inclusion
of electric and hybrid vehicles. Staff provided a response noting that all
technologies would be considered, including hydrogen vehicles, as long as
cost effectiveness and service delivery standards can be maintained. The
Committee inquired about incorporating GPS to better understand fleet
efficiencies, and staff advised that use of the Telematics information/GPS
system would be expanded to include all fleet vehicles. The Committee
further inquired about whether any green or environmental factors are
considered in the procurement of fleet, and staff confirmed the Town
follows green procurement practices that can be adjusted for fleet,
although there are financial challenges until green fleet vehicles become
more commercially available and prices decrease.
Moved by Barry Bridgeford
Seconded by Crystal Robertson
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5
1. That the memorandum regarding Greening the Fleet - Green Fleet
Action Plan be received; and
2. That the Environmental Advisory Committee comments regarding
Greening the Fleet - Green Fleet Action Plan be received and referred to
staff for consideration and further action as appropriate.
Carried
7.3 Round Table Discussion; Re: Private Tree Protection By-law No. 5850-16
Moved by Barry Bridgeford
Seconded by Crystal Robertson
1. That the Round Table Discussion regarding Private Tree Protection By-
law Number 5850-16 be deferred to the February 24, 2021 meeting of
the Environmental Advisory Committee.
Motion to defer
Carried
8. Informational Items
None.
9. Adjournment
Moved by Barry Bridgeford
Seconded by Colin Brown
That the meeting be adjourned at 9:02 p.m.
Carried
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100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Planning and Development Services
_______________________________________________________________________________________
Re: Electric Vehicle Charging Station Policy and Process
To: Environmental Advisory Committee
From: Natalie Kehle, Energy and Climate Change Analyst
Date: February 24, 2021
_______________________________________________________________________________________
Recommendation
1. That the memorandum regarding Electric Vehicle Charging Station Policy and
Process be received; and
2. That the Environmental Advisory Committee comments regarding the Electric Vehicle
Charging Station Policy and Process documents be received and referred to staff for
consideration and further action as appropriate.
Background
The Electric Vehicle Charging Station Policy and Process documents for Town
Properties allows for strategic, guided future expansion of the Town’s electric vehicle
charging station program. The Policy and Process are best practices documents for the
Town to follow in the event it decides to purchase additional chargers. The Policy and
Process documents defines Town Division’s roles and responsibilities, installation
requirements, revenue and pricing, charging features, accessibility considerations and
operating requirements.
Public and Private Sectors are Investing in Electric Vehicles and Infrastructure
The International Energy Agency predicts an 800 percent increase in the number of
electric vehicles (EV)s over the next decade. The Federal and Provincial governments
are investing more than $500 in electric vehicle technology and production in Ontario.
Through government support, Ford Canada’s Oakville Assembly Complex is being
retooled to manufacture EVs. Ford also announced plans to present a lineup of 40 new
electrified vehicles by 2022. Similarly, investment in the Windsor Assembly Plant will
facilitate the production of at least one (1) new electric vehicle (EV) model by 2025.
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Electric Vehicle Charging Station Policy and Process
February 24, 2021 Page 2 of 5
The Federal government, through Natural Resources Canada (NRCAN) has provided
over $300 million to support the establishment of a coast-to-coast network of EV
chargers. The infrastructure resulting from these investments will ensure that the
population can drive and charge their vehicles across Canada.
In the Fall of 2020, York Region announced that 70 EV chargers will be installed across
the region at Region-owned facilities as part of the government’s commitment to a low-
carbon future, with $350,000 funding from the NRCAN program. Two of the chargers
are planned for the York Regional Police HQ in Aurora, while they remaining are in
Vaughan (8 chargers), Richmond Hill (10 chargers), East Gwillimbury (10 chargers) and
Newmarket (39 chargers).
The private sector is also investing in the EV market. Auto parts manufacturer Magna
International Inc. recently announced a deal with LG Electronics for a joint venture to
build components for EVs. The new venture will manufacture electric motors, inverters
and on-board chargers. This is in addition to the company announcing two joint
ventures with Chinese companies to engineer and build EVs in 2018.
Other large automakers such as General Motors, Linamar Corp., Martinrea International
Inc. and Fiat have invested in EV technology, such as artificial intelligence and next-
generation transmission systems. Martinrea International Inc., recently projected that in
five years, nearly 25% of the automobile market will be made up of EVs or hybrids.
Environmental Benefits of Electric Vehicles
There are a number of environmental benefits of EV ownership when compared to
Internal Combustion Engine Vehicles (ICEV):
Greenhouse gas emissions from vehicle use account for 37% of Aurora’s total
emissions in 2018. Personal vehicle use is responsible for 99% of all
transportation energy and emissions in the Town. Electric vehicles allow drivers
to maintain the convenience of a personal vehicle while significantly reducing
emissions.
Electric vehicles release zero emissions at the source, but instead use a battery,
charged by electricity that is generated in other locations of the province. The
environmental benefits of EVs in Ontario are in large part due to Ontario’s clean
electricity grid.
Based on a recent analysis provided by the Ontario Power Generation, internal
combustion engine vehicles in Ontario emit 26 times more greenhouse gas
emissions to operate per year compared to a battery electric vehicle (BEV)
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Electric Vehicle Charging Station Policy and Process
February 24, 2021 Page 3 of 5
(based on 2020 values). Over the lifetime of a BEV, it saves 29,000 tonnes of
carbon dioxide equivalent (assuming the lifetime of the vehicle being 2020-
2028).
Economic Benefits of Electric Vehicles
There are several socio-economic benefits to EV ownership when compared to ICEV:
EVs are cheaper cars to own over a 10-year period when compared to
conventional gas car equivalents. In a 2018 analysis by the 2 Degree Institute
comparing a Kia Soul ICEV and a Kia Soul BEV, the fuel savings for an Ontario
owner over a 10-year period was $26,110 and the maintenance costs savings
was $6,933, saving $30,563 in total. This is a 65% reduction is costs over 10
years. The EV model cost $12,850 more upfront in 2018 without any rebates,
providing the owner with a net savings of $17,713, or $1,7713 annually.
A 2015 analysis by Plug’n Drive estimated fuel savings in Ontario be to 70%
compared to ICEV.
There lie inequality issues within the emerging EV market in who may obtain
these cost savings. Higher-income owners are more likely to afford the higher
upfront costs of an EV, while also more likely to have access to off street parking
with charging infrastructure. Municipalities play a key role in increasing access of
EV infrastructure to the whole community to those otherwise might not have
access to it by: installing charging infrastructure in public places and mandating
EV ready design for new developments in the community.
Shifting to BEV from ICE vehicles means a shift in domestic energy use. Using
locally generated electricity supports infrastructure and jobs in Ontario compared
to imported gasoline use.
Analysis
Aurora’s policy is based on the York Region’s Electric Vehicle Charing Station Policy and
Municipal Best Practices
The Policy and Process for Aurora follows Canadian best practices for EV charging
station management as identified by the Clean Air Partnership, NRCAN and other
Ontario Municipalities. Aurora’s policy is based on the York Region’s Electric Vehicle
Charing Station Policy, which was approved in March 2019, and was revised to fit
Aurora’s context. The development of the Policy was the subject of consultation with
Town staff from Engineering, Operations, Facilities, Finance and Accessibility Services.
Ontario Power Generation was also consulted for technical expertise and for the latest
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Electric Vehicle Charging Station Policy and Process
February 24, 2021 Page 4 of 5
energy data for Ontario. The Policy sets out requirements and recommendations for
electric vehicle charging stations at Town facilities
The objective of the Policy is to guide the Town in the use, management and expansion
of electric vehicle charging stations at Town facilities. Based on municipal best
practices, some provisions under the Policy are listed as requirements while others as
recommendations (see Attachments 1 and 2) as follows:
New charging stations installed will be a minimum of Level 2 (Fast Charge),
being the most economical charging type, while still providing effective charging
capabilities;
All charging stations installed in publicly accessible locations will have a usage
fee system, aligned with York Region fees (currently $2-3 per hour);
Vehicles found at an EV charging station that are not actively charging are
subject to penalties found under the Town’s Parking By-law;
All parking lot surfacing projects located at Town facilities will include a needs
assessment of EV infrastructure within the project scope and consider the
installation of EV chargers at a rate based on the latest LEED (requirement
SSc4.3) for alternative fuel refueling stations. An additional 10% of parking
spaces should be made EV Capable to allow for future installation of EV
infrastructure;
All new Town facilities and major facility renovations will consider installing the
minimum number of EV chargers as required under the latest version of LEED
(requirement SSc4.3) for alternative fuel refueling stations. An additional 10% of
parking spaces should be made EV Ready to allow for future installation of EV
infrastructure;
Any new Town parking lot projects will include a needs and feasibility
assessment of EV infrastructure within the project scope and consider the
installation of partial EV infrastructure as a minimum;
Capital planning will consider electrical capacity increases for future EV charging
stations at the time of asset replacement or upgrading;
Existing stations installed prior to this Policy will be networked to the same
network as any expansion program, if applicable. Any chargers that cannot be
networked will be removed and repurposed when possible to avoid
complications associated with free service (i.e. deemed taxable benefit). Un-
networkable infrastructure will be removed.
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Electric Vehicle Charging Station Policy and Process
February 24, 2021 Page 5 of 5
Attachments
Attachment 1 – Draft Electric Vehicle Charging Station Policy for Town Properties
Attachment 2 – Draft Electric Vehicle Charging Station Process for Town Properties
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1
Attachment 1
Draft Town of Aurora Electric Vehicle Charging Station Policy
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
2
Topic: Electric Vehicle
Charging Station Policy Affects: Town properties
Section: Insert section based on
numbering system Replaces: N/A
Original
Policy Date: February 18, 2021 Revision
Date: N/A
Effective
Date: February 18, 2021 Proposed
Revision Date: 2023
Prepared By: PDS-Engineering Approval Authority: Council
1.0 Purpose
This policy governs how the Town establishes and manages the electric vehicle (EV)
charging station infrastructure at Town properties which allows for consistent
deployment of infrastructure to support the viability of electric vehicles for Town fleet
and for the community.
2.0 Scope
This policy applies to all existing and planned electric vehicle charging infrastructure,
including its associated management and use, at all Town properties (Facilities and
parking lots), applicable equally to personal vehicles owned by Town staff, fleet and the
public.
3.0 Definitions
Charging Station may include the electric vehicle charging station pillar, electronic or
physical parts, plug, and the parking space designated for use when charging an electric
or plug-in hybrid vehicle.
Charging station data includes time and usage data for chargers and excludes
identifying information, which is not to be collected.
Administrative Policies & Procedures
Policy No. CORP XX – Electric Vehicle Charging Station
Policy
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
3
Fleet vehicles are electric or plug-in hybrid vehicles owned by the Town and used by
staff for the purposes of carrying out Town business.
Level 1 charging station (Slow Charge) is the simplest method of charging and uses
115 volt single-phase AC power, 15 amps and a maximum of 1.8 kilowatt of power.
Level 2 charging station (Fast Charge) is the currently the most practical and
economical charging station level, using 208 to 230 volt multi-phase AC power, 32 to 80
amps and a maximum of 7.7 to 22 kilowatt of power.
Level 3 charging station (Rapid Charge) is currently the fastest type of charger available
and is considerably more expensive. The charge uses DC power, unlike the Level 1 and
Level 2 chargers that use AC power. The Level 3 charger uses 400 to 850 volt DC power
at 25 to 350 kilowatt.
Level 3 charging station (Tesla Rapid Charge) is a DC power charger only compatible
with Tesla car models, although the Tesla EVs can also use the Level 1 and Level 2
chargers with an adaptor.
SAE J1772 Connector is a universal charging station plug type that all EV car models
can plug into and charge.
Payment Card Industry (PCI) Standards were created to increase controls around
cardholder data to reduce credit card fraud. Noncompliance dramatically increases the
chances of getting hacked by criminals and thieves.
Process refers to Electric Vehicle Charging Station Process#XX and governs the
operation and usage of the charging infrastructure, including specific guidelines related
to use of the charging station and its management.
Public includes members of the public using charging stations for personal vehicles.
EV Charger Service Provider is a third-party organization that supplies and or operates
the electric vehicle charging station.
Open Charge Point Protocol (OCPP) is an application protocol for communication
between EV charging stations and a charging station network. This allows EV charger
service providers to connect their systems with an EV charging station, regardless of
the initial vendor.
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
4
Service capacity refers to the ability to power EVs compared to the amount of power
available by the building or facility.
Users are the people who use an EV charging station.
Utilization rate is measured as a percentage value referring to the connection time of
the EV charger relative to the EV charger’s charging capacity during facilities’ peak
usage hours.
Partial EV Infrastructure (Low) Requirement: is a requirement that electrical conduit
from an electrical room to a parking space be installed. This does not include providing
electrical capacity allocation to serve EV loads, but may include providing adequate
physical space in an electrical room to ensure electrical equipment can be retrofitted or
added to serve EV loads at a later date.
Partial EV Infrastructure (High) or EV Capable Requirement: is a requirement that
electrical conduit from an electrical room to a parking space be installed and that
electrical capacity allocation be provided in an electrical room to serve EV loads
calculated as a function of the number of EV parking spaces served by Level 1, 2 or 3
charging stations. This includes providing adequate space on electrical panels for the
EV loads.
Energized electrical outlets or EV Ready Requirement: is a requirement that parking
spaces feature a complete electrical circuit terminating in an electrical outlet for the
purpose of EV charging. Installation of above ground charging equipment is not
required.
Electric Vehicle Network: is an infrastructure system of charging stations and battery
swap stations to recharge electric vehicles. Many government, car manufacturers, and
charging infrastructure providers seek to create networks. Examples of networks in
Ontario include: FLO, Circuit Electrique, Sun Country Highway and myEVroute.
Town of Aurora Corporate Network: is the Town’s internal system of computers and
software, all of which is owned, controlled and operated by the Town.
4.0 Responsibilities
Employees:
Staff are required to follow this Policy and the Process when using charging stations
with their personal vehicles or Town-owned vehicles.
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
5
Planning and Development Services, Engineering Services:
Engineering Services (Energy and Climate Change Analyst) is responsible for the data
collecting, reviewing, analyzing and reporting on utilization rates, revenues and program
success, in addition to supporting the Facilities Manager on utility budgeting and
forecasting.
Engineering is responsible for ensuring that an EV infrastructure needs and feasibility
assessment is included in the scope of work for all new; reconstructing; or resurfacing
Town parking lot projects.
Engineering (Transportation Analyst) is responsible for updating the Town’s Parking
Bylaw to include provisions for the use of EV charging stations, if applicable.
Engineering (Energy and Climate Change Analyst) is responsible for updating existing
Town bylaws or creating new ones to allow for enforcement and issuance of penalties
related to EV infrastructure misuse at Town-owned properties at Town parking spaces.
Community Services, Facilities:
Town Facilities is responsible for executing any capital project or service contract
related to EV charging station infrastructure at Town facilities as well as any associated
operational costs.
Facilities is responsible for ensuring new Town facilities and major construction at
Town facilities include minimum EV infrastructure in the design as set in the Policy.
Operations:
Operations is responsible for the regular maintenance of the parking lots associated
with EV charging station infrastructure.
Corporate Service, IT:
IT is responsible for evaluating and connecting any hardware, IT appliance, IoT device,
mobile device, or any software that will be connecting to any of the Town’s internal
corporate networks.
IT will evaluate based on (but not limited to) these parameters. Reason for corporate
network connectivity, use of corporate network resources, type of connection needed,
what level of access is needed, and evaluate all cybersecurity concerns.
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
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IT shall provide advisory services to any third party electric vehicle network agreement.
Corporate Service, Bylaw:
Bylaw is responsible for enforcing and issuing any penalties related to EV infrastructure
misuse at Town-owned properties according to Town Bylaws.
Financial Services, Financial Management:
Financial Services is responsible for communicating net revenues received from the GL
accounts with Engineering Services for data reconciliation, as well as transferring any
year-end net operating revenue from the program to the Green Initiatives Reserve.
5.0 Description
Charging Station
Charging stations installed shall be a minimum of Level 2, OCPP and PCI compliant.
Due to the spike in electrical load, any Level-3 charging stations considered for
installation shall be reviewed on a case-by-case basis.
EV charging station operating hours shall be decided on a site by site basis and
maximized for public access based on the Town’s bylaws.
All charging stations installed in publicly accessible locations shall have a usage fee,
aligned with York Region fees, as detailed in the Process. Exceptions are for Fleet
vehicles with access cards. Any charging station installed in publicly restricted areas do
not require a usage fee and not do require OCPP or PCI compliance. Usage data should
be collected if available to capture usage information.
Usage Requirements
Charging stations shall be for charging purposes only. Any vehicle parked in an
allocated EV charging station parking space that is not actively charging, as defined
under the Process, should be subject to additional user fees until disconnected.
Vehicles found at an EV charging station that are not actively charging are subject to
penalties found under the Town’s Parking Bylaw.
Users are required to be registered and active members of the EV Charger Service
Provider’s network to use the service.
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
7
Charging is available on a first-come first-served basis, including fleet vehicles.
Appropriate signage shall be erected for usage instructions, as described in the
Process. Signage shall refer to this Policy and the Process, and made available on the
Town’s Website for users to access.
Data Requirements
All charger usage data shall be made available to Engineering Services for review and
analysis, regardless of contract status and available in a form that it can be stored in
the Town’s records.
Revenue and Rates
Rates set for publicly accessible charging station shall be reviewed and adjusted
annually. Rates should be based on the time the vehicle is connected to the charging
station, as outlined in the Process.
Annual reconciliation between usage data, set rates and program costs shall be
performed and rates adjusted accordingly. Any year-end net operating revenue
generated from the program should be transferred to the Green Initiatives reserve, if
applicable. EV charging station program operational costs should access the Green
Initiatives Reserve.
Program Expansion at Existing Town Facilities and Parking lots
Charger expansion shall seek available external funding, when possible and
demonstrate lowest lifecycle cost.
At facilities with existing EV charging stations installed with utilization data available,
the addition of EV charging stations should be considered based on minimum demand,
as calculated in the Electric Vehicle Charging Station Process.
Parking lot surfacing projects located at Town facilities shall include a needs
assessment of EV infrastructure within the project scope and consider the installation
of EV chargers at a rate based on the latest LEED (requirement SSc4.3) for alternative
fuel refueling stations. An additional 10% of parking spaces should be made EV Capable
to allow for future installation of EV infrastructure.
Program Expansion for New Facilities and Parking Lots and for Major Facility Building
Renovations
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Draft Policy No. XX – Electric Vehicle Charging Station Policy
8
All new Town facilities and major facility renovations shall consider installing the
minimum number of EV chargers as required under the latest version of LEED
(requirement SSc4.3) for alternative fuel refueling stations. An additional 10% of parking
spaces should be made EV Ready to allow for future installation of EV infrastructure.
Any new Town parking lot projects shall include a needs and feasibility assessment of
EV infrastructure within the project scope and consider the installation of partial EV
infrastructure (low) as a minimum.
Electrical Capacity and Asset Renewal
Capital planning shall consider electrical capacity increases for future EV charging
stations at the time of asset replacement or upgrading.
Existing Stations
Existing stations installed prior to this Policy shall be networked to the same network as
any expansion program, if applicable. Any chargers that cannot be networked shall be
removed and repurposed when possible to avoid complications associated with free
service (i.e. deemed taxable benefit). Un-networkable infrastructure shall be removed.
Leased Buildings
Installation of EV charging infrastructure at leased facilities shall be considered on a
case-by-case basis.
Term
With EV technology evolving rapidly, this Policy and the associated Process should be
reviewed every two years.
6.0 Regulatory/References/Codes/Standards
Bill 123, Reserved Parking for Electric Vehicle Charging Act, 2019.
Town of Aurora Electric Vehicle Charging Station Process #
Town of Aurora Parking By-law Number 4574-04
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1
Attachment 2
Draft Town of Aurora Electric Vehicle Charging Station Process
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Draft Policy No. XX – Electric Vehicle Charging Station Process
2
Topic: Electric Vehicle Charging
Station Process Affects: Town properties
Section: Insert section based on
numbering system Replaces: N/A
Original Policy
Date: February 18, 2021 Revision
Date: N/A
Effective Date: February 18, 2021 Proposed
Revision Date: 2023
Prepared By: PDS-Engineering Approval
Authority: Council
1.0 Purpose
This process document provides additional guidance in planning and implementing the
Town’s Electric Vehicle Charging Station Policy#XX and ensuring a successful Electric
Vehicle Charging Station Program.
2.0 Scope
This process applies to all existing and planned electric vehicle (EV) charging
infrastructure, including its associated management and use, at all Town properties
(Facilities and parking lots), applicable equally to personal vehicles owned by Town
staff, fleet and the public.
3.0 Definitions
Charging Station may include the electric vehicle charging station pillar,
electronic/physical parts, plug, and the parking space designated for use when charging
an electric or plug-in hybrid vehicle.
Charging station data includes time and usage data for chargers and excludes
identifying information, which is not to be collected.
Fleet vehicles are electric or plug-in hybrid vehicles owned by the Town and used by
staff for the purposes of carrying out Town business.
Administrative Policies & Procedures
Policy No. CORP XX – Electric Vehicle Charging Station
Process
Page 32 of 44
Draft Policy No. XX – Electric Vehicle Charging Station Process
3
Level 1 charging station (Slow Charge) is the simplest method of charging and uses
115 volt single-phase AC power, 15 amps and a maximum of 1.8 kilowatt.
Level 2 charging station (Fast Charge) is the currently the most practical and
economical charging station level, using 208 to 230 volt multi-phase AC power, 32 to 80
amps and a maximum of 7.7 to 22 kilowatt.
Level 3 charging station (Rapid Charge) is currently the fastest type of charger available
and is considerably more expensive. The charge uses DC power, unlike the Level 1 and
Level 2 chargers that use AC power. The level 3 charger uses 400 to 850 volt DC Power
at 25 to 350 kilowatt.
Level 3 charging station (Tesla Rapid Charge) is a DC power charger only compatible
with Tesla EVs by design, although the Tesla EVs can also use the Level 1 and Level 2
chargers with an adaptor.
SAE J1772 Connector is a universal charging station plug type that all EV car models
can plug into and charge.
Payment Card Industry (PCI) Standards were created to increase controls around
cardholder data to reduce credit card fraud. Noncompliance dramatically increases the
chances of getting hacked by criminals and thieves.
Process refers to Electric Vehicle Charging Station Process#XX, which governs the
operation and usage of the charging infrastructure, including specific guidelines related
to use of the charging station and its management.
Public includes members of the public and Town staff using charging stations for
personal vehicles. This includes personal vehicles being used for Town business.
EV Charger Service Provider is a third-party organization that supplies and/or operates
the electric vehicle charging station.
Open Charge Point Protocol (OCPP) is an application protocol for communication
between EV charging stations and a charging station network. This allows EV charger
service providers to connect their systems with an EV charging station, regardless of
the initial vendor.
Service capacity refers to the ability to power EVs compared to the amount of power
available by the building or facility.
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Users are the people who use an EV charging station.
Utilization rate is measured as a percentage value referring to the connection time of
the EV charger relative to the EV charger’s charging capacity during facilities’ peak
usage hours, as determined by the Manager of Facilities.
Partial EV Infrastructure (Low) Requirement: is a requirement that electrical conduit
from an electrical room to a parking space be installed. This does not include providing
electrical capacity allocation to serve EV loads, but may include providing adequate
physical space in an electrical room to ensure electrical equipment can be retrofitted or
added to serve EV loads at a later date.
Partial EV Infrastructure (High) or EV Capable Requirement: is a requirement that
electrical conduit from an electrical room to a parking space be installed and that
electrical capacity allocation be provided in an electrical room to serve EV loads
calculated as a function of the number of EV parking spaces served by Level 1, 2 or 3
charging stations. This includes providing adequate space on electrical panels for the
EV loads.
Energized electrical outlets or EV Ready Requirement: is a requirement that parking
spaces feature a complete electrical circuit terminating in an electrical outlet for the
purpose of EV charging. Installation of above ground charging equipment is not
required.
Licensed Electrical Contractor (LEC) In Ontario, any business that offers or performs
electrical work must be licensed by the Electrical Safety Authority. The Licensed
Electrical Contractor employs qualified electricians and a designated master electrician,
and must abide by the Ontario Electrical Safety Code, the Occupational Health and
Safety Act, Workplace Safety and Insurance Act, and other applicable laws.
NEMA (National Electrical Manufacturer Association) provides standards for the types
of environments where an electric enclosure can be used. NEMA Type 3 enclosures are
constructed for either indoor or outdoor use certifying a degree of protection from
harmful effects on equipment due to the elements.
Open Application Program Interface (API) is a set of clearly defined methods of
communication, which allows access to charging station information from an EV
charger service provider’s database, supporting the use of apps, dashboards and fleet
management systems.
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Alternative payment options include methods such as RFID cards to authenticate and
authorize charging of an EV (e.g. for fleet vehicles).
Gateway refers to the communication gateway that relays EV charging station
information to the EV charger service provider’s server through a wireless
communication.
Power sharing is a function of the charging station that intelligently manages the
available power to the charging station enabling to maximize the number of charging
stations they can install at a particular location.
Power limiting is a function of the charging station that minimizes and even offsets the
effect of electricity demand charges by limiting power transfer to EVs during the
building’s peak demand.
Power management software uses customizable algorithms to intelligently share power
among stations so every car charges as fast as possible, without ever exceeding the
rated electrical capacity for the site.
Barrier-free parking is an unobstructed area exclusive of any aisle or driveway for the
temporary parking of a vehicle for persons with disabilities.
Electric Vehicle Network: is an infrastructure system of charging stations and battery swap
stations to recharge electric vehicles. Many government, car manufacturers, and charging
infrastructure providers seek to create networks. Examples of networks in Ontario include: FLO, IVY
Charging Network, Circuit Electrique, Sun Country Highway and myEVroute.
Town of Aurora Corporate Network: is the Town’s internal system of computers and software,
all of which is owned, controlled and operated by the Town.
4.0 Responsibilities
Employees:
Staff are required to follow this Process and the Electric Vehicle Charging Station
Policy#XX when using charging stations with their personal vehicles or Town-owned
vehicles.
Planning and Development Services, Engineering Services:
Engineering Services (Energy and Climate Change Analyst) is responsible for reviewing
and evaluating the charger program’s success, reporting to Council if required,
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expansion planning, financial reconciliation, and supporting any Town reporting
requirements, based on charger utilization data.
Engineering Services (Energy and Climate Change Analyst) is responsible for providing
the Town’s Facilities Manager with forecasted electricity use and operating costs of EV
charging stations, based on previously collected EV charging station data, to support
the Facilities Manager annual budget forecasting.
Engineering Services (Energy and Climate Change Analyst) is responsible for reviewing
the overall EV charging station program operational costs, usage and revenue.
Engineering Services is also responsible for determining hourly usage rate(s) for the EV
charging stations together.
Engineering Services is responsible for providing engineering review for all EV charging
station projects. Engineering Services is to include an EV infrastructure needs and
feasibility assessment within the project scope for all new; reconstruction; or
resurfacing parking lot design projects.
Engineering Services (Transportation Analyst) is responsible for updating the Town’s
Parking By-law Number 457 4-04 to include provisions as per Section 9. EV charging
station parking enforcement of this document.
Community Services, Facilities:
Town Facilities is responsible for executing any capital project or service contract on
behalf of the Town for the installation of any EV charging station when located at Town-
owned facilities.
Town Facilities is responsible for the operating costs associated with the electricity
consumption from Town EV Charging Stations at Town Facilities. A separate Budget
Line item should identify budget associated with this activity; electricity consumption
and any other operating costs associated with the program such as service
agreements. Forecasted electricity use and cost will be provided by the Engineering
Service, based on previous year’s EV charging station data.
Town Facilities is responsible to received and store all installation certificates and
commissioning documentation to keep in their records.
Town Facilities is responsible to provide expertise during any planning for EV charging
infrastructure to ensure technical specifications are met at each location, like sufficient
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electrical capacity, charger locations relative to electrical panel, etc.
Town Facilities is responsible to ensure adequate lighting at each EV charging station.
Operations:
Town Operations staff are responsible for regular parking lot snow removal, and any
regular parking lot maintenance, such as cleaning and painting of parking lot spaces.
Operations staff are responsible to install appropriate EV charging station signage at
each charger, with operating hours.
Corporate Service, IT:
IT is responsible for evaluating and connecting any hardware, IT appliance, IoT device,
mobile device, or any software that will be connecting to any of the Town’s internal
corporate networks.
IT will evaluate based on (but not limited to) these parameters. Reason for corporate
network connectivity, use of corporate network resources, type of connection needed,
what level of access is needed, and evaluate all cybersecurity concerns.
IT shall provide advisory services to any third party electric vehicle network agreement.
Corporate Service, Bylaw:
Town Bylaw staff are responsible for enforcement of the provisions from the Town’s
Parking Bylaw in cases of noncompliance.
Financial Services, Financial Management:
Town Financial Services is responsible for managing the cost centre for this program,
revenue from the EV charging stations and ensuring revenue funds are received. An
annual financial reconciliation will be performed of the account’s revenue and
submitted to Engineering Services for analysis.
Financial Services is responsible for transferring any year-end net operating revenue
generated from the program to the Green Initiatives reserve, if applicable.
5.0 Procedure
Administration
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1. Installation requirements
A. Installation shall be in compliance with all with the latest rules and
regulations of all authorities having jurisdiction including but not limited
to:
• Electrical Safety Association
• Ontario Electrical Safety Code
• Local Distribution Companies
• Canadian Standards Association
• Environmental Permits and requirements, if applicable
• Technical Standards and Safety Authority
• Building Code
• National Fire Code
• ASME/ANSI Codes
• ASHRAE
• Occupational Health and Safety Act
• Municipal by-laws and zoning requirements
• Other key stakeholder governance
• Ministry of Transportation
• Workplace Hazardous Material Information System
B. Installation is required to be done by a Licensed Electrical Contractor
(LEC)
C. Sufficient space and capacity within the building electrical system/ room
and in the parking area(s) shall be available to house EV infrastructure.
D. The electrical tie serving the charging station shall have a minimum
208/240 volt electrical service on a 40 amperage breaker.
E. Charging stations should be equipped with “power sharing” and “power
limiting” technologies when possible.
F. Charging stations should be commissioned as per EV charger service
provider recommendations and operate and function within their
recommended specifications.
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G. EV charger service provider should provide the Town with a completed
and signed off site commissioning form confirming proper installation and
function.
H. EV charging station location: The EV charging station installer shall
consult with both the Facilities Team and the Town’s Accessibility Advisor
on determining ideal EV charging station locations.
2. Revenue collection and pricing
A. The EV charger service provider manages all revenue collection on behalf
of the Town and is responsible for:
I. Handling the entire billing process, including payment processing,
funds transfers, tax collections and remittance.
II. All billing which shall be in Canadian funds and be tax compliant in
the Province of Ontario.
III. Ensuring availability of alternative payment options for different
user types (i.e. public versus fleet, if applicable).
B. Pricing
I. The user fee should be calculated based on the total time
connected to the station, charged by the minute based on an hourly
rate, not the duration of the charge or the total energy transfer.
II. Hourly charge rates should be based on the Regional averages, not
to exceed the maximum average rates in Ontario. Level 3 EV
charging stations should have a higher hourly rate than Level 2
chargers, due to their higher capital and operating costs.
III. The user shall be charged after charging is complete to encourage
drivers to free up the parking space for other users.
IV. Engineering Services staff should review the rates annually.
3. Requirements for new public charging stations.
A. Existing Town Facilities and parking lots
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I. At Town facilities with existing EV charging stations installed,
expansion of EV chargers should be demand-based, where
additional EV charging stations should be considered when
utilization rates of existing chargers during normal business hours
(8:30am to 4:30pm) exceed 80%.
II. Projects involving the replacement of existing parking lot asphalt
shall consider installing the amount of EV chargers necessary to
meet the latest LEED SSc4.3 requirements for alternative refueling
stations. In addition to this requirement, 10% of the total vehicle
parking capacity of the site should also be made EV Capable to
allow for future installation of EV infrastructure. Level 2 chargers
are currently the preferred charger type to be installed, but Level 1
and 3 may be considered on a project-per-project basis. The
Town’s project managers involved in the replacement of parking lot
asphalt projects shall confirm with the Town’s Facilities and/or
Engineering Services (Energy and Climate Change Analyst) what
types of EV charger levels should be considered to be installed;
where EV chargers should be installed; what funding is available;
and overall feasibility of meeting the EV charging station policy
requirements on a per project basis. A review of the current EV
charger demands and operating costs should be considered in
assessing the needs and feasibility of installing new or additional
EV charging stations in a parking lot.
B. New facilities and new parking lots
I. All new Town facilities and major facility renovations shall consider
installing the minimum number of EV chargers as required under
the latest version of LEED (requirement SSc4.3) for alternative fuel
refueling stations. An additional 10% of parking spaces should be
made EV Ready to allow for future installation of EV infrastructure.
II. Any new Town parking lot projects shall include a needs and
feasibility assessment of EV infrastructure within the project scope
and consider the installation of partial EV infrastructure (low). The
needs and feasibility assessment should be based on a project-per-
project basis involving a review of the current EV charging station
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program demands, operating costs, funding and the latest LEED
SSc4.3 requirements plus 10% of the total vehicle parking capacity
of the site as the target to provide partial EV infrastructure (low).
The Town’s project managers involved in the design and/or
construction of new Town parking lots shall confirm with the
Town’s Facilities and/or Engineering Services (Energy and Climate
Change Analyst) what types of EV charger levels should be
considered for future installation; where future EV chargers should
be installed; what funding is available; and overall feasibility of
meeting the EV charging station policy requirements on a per
project basis.
4. EV charger features should include but not limited to:
A. Open Charge Point Protocol (OCPP) compliant systems
B. Network capacity to a private and secured connection using a cellular data
network
C. Gateway enabling sufficient communication capabilities to multiple
charging stations
D. Mobile app enabling real time communication with the charging station(s)
E. EV charging station shall be a minimum Level 2 (40 amps) using SAE
Standard J1772.
F. Level 3 charging stations should be conserved on a project-by-project
basis due to their higher capital and operational costs.
G. Capable of effective operation in outdoor temperatures and conditions
experienced during all four seasons.
H. Charge head to meet a minimum NEMA 3 standard
I. Charging station components are corrosion resistant
J. EV charging service provider’s customer service hotline, posted in plain
sight, for real-time assistance
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5. Registration Requirements
All EV charging users require registration with membership directly with the
corresponding charger network EV charger service provider through smartphone
applications or dedicated radio-frequency identification (RFID) cards.
6. Public and Fleet Use of Charging Station
A. Public charging stations should be installed in easy identified locations
and appear on the EV charger service provider’s public map
B. EV charging stations should have both public and fleet charger options,
enabling notices to be set as “Private” and “not available” to the public on
web app where necessary.
7. Data Administration
A. The Town shall have access to the charger usage data. The EV charger
service provider shall provide a complete history of EV charging session
data for all the charging stations associated with the Town. This data
should be accessible electronically with the ability to generate reports for
specific dates, sites and/ or EV charging stations, including but not limited
to:
• Energy transferred (kilowatt and kilowatt-hour)
• Connection time (hours: minutes)
• Time connected not charging (hours: minutes)
B. The EV charger service provider shall obtain non user specific usage data,
to assess future expansion needs.
C. The Town should have access to real-time charging station status,
including but not limited to:
• Charging station availability
• Charging station in use
• Charging stations currently inoperable
• Electricity use rate
• The ability to produce detailed transaction reports for a given
period
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8. Complaint management protocols
All complaints shall be managed by the EV charger service provider and follow
processes that are transparent to the Town.
9. EV charging station parking enforcement
A. Parking spaces designated for EVs shall be for charging purposes only.
Any vehicle parked in an allocated EV charging station parking space that
have completed charging activities, shall be subject to additional user fees
until disconnected.
B. Vehicles found at an EV charging station that are not charging are subject
to penalties found under the Town’s Parking Bylaw.
C. The Aurora Parking By-law Number 457 4-04. T shall be updated to align
with the Ontario Government’s Reserved Parking for Electric Vehicle
Charging Act, 2019, to include under 5.3 Parking on Private or Municipal
Property:
“No person shall park a vehicle in an electric vehicle charging station that
is identified by a sign that satisfies the prescribed requirements unless the
vehicle is an electric vehicle and the vehicle is actively charging from the
station’s charging equipment.”
Penalty shall be set, in line with the Reserved Parking for Electric Vehicle
Charging Act, 2019.
10. EV Charging Station Process Term
The EV Charging Station Process #XX should be reviewed every two years or when
required.
11. Accessibility considerations
A. All EV charging station parking dimensions shall be compliant with Type B
dimensions (2.7mX5.3m), as per the Aurora Zoning By-law #6000-17,
Section 5.8.1 Barrier-Free Dimension Requirements, in compliance with
AODA legislation.
B. The Accessibility Advisor shall be consulted if any barrier-free parking
spaces are affected by the installation of an EV charging station.
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12. Operating hours
Operating hours shall be decided on a site by site basis and maximized for public
access based on the Town’s bylaws.
13. Security cameras
All EV charging station should have security cameras with appropriate signage to
explain that users are being video monitored for unlawful activity.
14. Peak demand management
All EV charging stations should include peak shifting capabilities to allow for power
demand management during peak hours, and reduce the costs of running the chargers
during periods of higher costs.
15. Signage and Lighting
Signage shall be provided to explain parking enforcement rules, operating hours and
proper use of the EV charging station, and appropriate outdoor lighting should be
provided.
6.0 Regulatory/References/Codes/Standards
O. Reg. 332/12: Ontario Building Code (see sections 3.1.21 and 9.34.4)
Bill 123, Reserved Parking for Electric Vehicle Charging Act, 2019.
Town of Aurora Electric Vehicle Charging Station Policy#XX
Town of Aurora Parking By-law Number 4574-04
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