MINUTES - Community Recongition Review Advisory Committee - 20210201 1
Town of Aurora
Community Recognition Review Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Monday, February 1, 2021
2:00 p.m.
Video Conference
Committee Members: Erin Cerenzia (Chair)
Brian North (Vice Chair)
Diane Buchanan
Paul Martin
Elaine Martini
Jo-anne Spitzer
Mayor Tom Mrakas (arrived at 2:10 p.m.)
Other Attendees: Shelley Ware, Supervisor, Special Events
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Council/Committee Coordinator called the meeting to order at 2 p.m.
Erin Cerenzia assumed the Chair at 2:06 p.m.
2. Appointment of Committee Chair and Vice Chair
Moved by Diane Buchanan
Seconded by Elaine Martini
That Erin Cerenzia be elected as Chair for Year 2021 of the Community
Recognition Review Advisory Committee (2018-2022 Term).
Carried
2
Moved by Erin Cerenzia
Seconded by Jo-anne Spitzer
That a Brian North be elected as Vice Chair for Year 2021 of the Community
Recognition Review Advisory Committee (2018-2022 Term).
Carried
3. Approval of the Agenda
Moved by Brian North
Seconded by Diane Buchanan
That the agenda as circulated by Legislative Services, be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Community Recognition Review Advisory Committee Meeting Minutes of
November 4, 2019
Moved by Elaine Martini
Seconded by Jo-anne Spitzer
That the Community Recognition Review Advisory Committee Meeting
Minutes of November 4, 2019, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Round Table Discussion; Re: 2021 Awards Event - Award Categories and
Descriptions
3
Staff provided a brief overview of the award categories and descriptions
and the nomination form, noting that the form and categories are the
same as 2020 and sought the Committee's input for any suggestions and
improvements. The Committee was in agreement with the proposed
award categories and form and noted that no changes were required.
Moved by Brian North
Seconded by Jo-anne Spitzer
1. That the Community Recognition Review Advisory Committee
comments regarding the 2021 Awards Event - Award Categories and
Descriptions be received and referred to staff for consideration and
action as appropriate.
Carried
7.2 Round Table Discussion; Re: 2021 Awards Event - Event Logistics
Staff provided an overview of the proposed 2021 awards event logistics
and sought the Committee's input regarding the 2021 ceremony date and
trophy design upgrades and possible alternatives. The Committee and
staff discussed about the possible ceremony dates, required timelines for
planning the event, and the logistics of a virtual and socially distanced in-
person ceremony. The Committee proposed that the ceremony be held on
May 31, 2021, either virtually or in-person depending on the permitted
gathering restrictions and guidelines at that time.
The Committee and staff discussed about possible alternatives to the
physical award and upgrading the trophy design. The Committee was in
agreement with the current design and noted no changes were required.
The Committee and staff further discussed about the allocated budget for
the overall event and the possibility of collecting additional donations and
in-kind sponsorships for the event.
The Committee and staff agreed to conduct working group meetings to
further discuss the awards ceremony logistics in detail. It was noted that
the working group meetings will be held on February 18, 2021 and March
4, 2021 respectively.
Moved by Diane Buchanan
Seconded by Paul Martin
4
1. That the Community Recognition Review Advisory Committee
comments regarding the 2021 Awards Event - Event Logistics be
received and referred to staff for consideration and action as
appropriate.
Carried
8. Informational Items
None.
9. Adjournment
Moved by Diane Buchanan
Seconded by Brian North
That the meeting be adjourned at 2:46 p.m.
Carried