AGENDA - Community Recognition Review Advisory Committee - 20191104
Community Recognition
Review Advisory
Committee
Meeting Agenda
Monday, November 4, 2019
11 a.m.
Leksand Room
Aurora Town Hall
Public Release
October 29, 2019
Town of Aurora
Community Recognition Review
Advisory Committee
Meeting Agenda
Date: Monday, November 4, 2019
Time and Location: 11 a.m., Leksand Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes of
July 25, 2019
Recommended:
That the Community Recognition Review Advisory Committee meeting minutes of
July 25, 2019, be received for information.
Community Recognition Review Advisory Committee Meeting Agenda
Monday, November 4, 2019 Page 2 of 2
4. Delegations
5. Matters for Consideration
1. Round Table Discussion
Re: 2020 Awards Event – Award Categories Review
Recommended:
1. That the Round Table Discussion regarding 2020 Awards Event – Award
Categories Review be received and the comments of the Committee be
referred to staff for consideration and action as appropriate.
6. Informational Items
2. Memorandum from Deputy Town Clerk
Re: Advisory Committee Chair Rotation
Recommended:
1. That the memorandum regarding Advisory Committee Chair Rotation be
received for information.
7. Adjournment
Town of Aurora
Community Recognition Review
Advisory Committee Meeting Minutes
Date: Thursday, July 25, 2019
Time and Location: 11 a.m., Leksand Room, Aurora Town Hall
Committee Members: Erin Cerenzia (Chair) (departed 3:20 p.m.), Diane Buchanan,
Paul Martin, Elaine Martini, Jo-anne Spitzer, and Mayor Tom
Mrakas
Members Absent: Brian North (Vice Chair)
Other Attendees: Councillor Rachel Gilliland, Shelley Ware, Supervisor,
Special Events, and Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 2:09 p.m.
The Chair relinquished the chair to Mayor Mrakas at 3:20 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Paul Martin
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Community Recognition Review Advisory Committee
Meeting Agenda
Monday, November 4, 2019
Minutes
Page 1 of 3
Community Recognition Review Advisory Committee Meeting Minutes
Thursday, July 25, 2019 Page 2 of 3
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes of April
8, 2019
Moved by Elaine Martini
Seconded by Jo-anne Spitzer
That the Community Recognition Review Advisory Committee meeting minutes of
April 8, 2019, be received for information.
Carried
4. Delegations
(a) Eric McCartney, Resident
Re: Additional Award Ideas
Mr. McCartney offered suggestions and examples of additional recognition
awards for consideration.
Moved by Jo-anne Spitzer
Seconded by Elaine Martini
That the comments of the delegation be received for information.
Carried
5. Matters for Consideration
1. Round Table Discussion
Re: 2019 Awards Event – Debriefing
The Committee and staff reviewed aspects of the 2019 Community Recognition
Awards including the nomination process, Citizen of the Year reception, Awards
ceremony, and Awards reception.
Staff provided feedback on the event and the Committee discussed areas for
improvement regarding the nomination evaluation process, increasing the Citizen of
the Year reception attendees, ceremonial logistics, and reception logistics.
Community Recognition Review Advisory Committee
Meeting Agenda
Monday, November 4, 2019
Minutes
Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes
Thursday, July 25, 2019 Page 3 of 3
The Committee and staff agreed to hold a working group meeting in September
2019 to consider the suitability of the current award categories and other options.
Moved by Jo-anne Spitzer
Seconded by Diane Buchanan
1. That the Round Table Discussion regarding the 2019 Awards Event –
Debriefing be received and the comments of the Committee be referred to staff
for consideration and action as appropriate.
Carried
6. Informational Items
None
7. Adjournment
Moved by Paul Martin
Seconded by Jo-anne Spitzer
That the meeting be adjourned at 3:22 p.m.
Carried
Community Recognition Review Advisory Committee
Meeting Agenda
Monday, November 4, 2019
Minutes
Page 3 of 3
Memorandum
Date: November 4, 2019
To: Community Recognition Review Advisory Committee
From: Samantha Yew, Deputy Town Clerk
Re: Advisory Committee Chair Rotation
Recommendation
1.That the memorandum regarding Advisory Committee Chair Rotation be
received for information.
Background
At the Council meeting of July 23, 2019, Council passed a motion to amend the Town’s
Policy for Ad Hoc/Advisory Committees and Local Boards (“Policy”). Changes to the
Policy include:
•The position of Chair and Vice Chair be held for a one-year term, with elections
being held at the beginning of every calendar year;
•Citizen members may not act as a Chair or Vice Chair for more than two years in
a single term; and
•Should no citizen member put their name forward for the role of Chair,
Councillors are able to serve as Chair without any term restrictions.
As the new provisions of the Policy are now in effect, the next Chair and Vice Chair will
be elected at the first Committee meeting of 2020.
Attachments
Attachment 1 – Extract from July 23, 2019 Council meeting, Motion (a) Councillor
Thompson Re: Advisory Committee Chair Rotation
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4224
Email: syew@aurora.ca
www.aurora.ca
Town of Aurora
Corporate Services
Community Recognition Review Advisory Committee
Meeting Agenda
Monday, November 4, 2019
Item 2
Page 1 of 2
8.Motions
(a) Councillor Thompson
Re: Advisory Committee Chair Rotation
Moved by Councillor Thompson
Seconded by Councillor Humfryes
Whereas the Town’s Procedure By-Law and Policy for Ad/Hoc Advisory Committees
and Local Boards govern all meetings; and
Whereas in the interest of good governance there is value in rotating the Committee
Chair; and
Whereas the rotation of roles and responsibilities can develop/enhance a committee
member’s skillset, create additional engagement, and help build a stronger ‘team’
environment; and
Whereas some committees/boards, such as Aurora Public Library Board, Joint
Council Committee, and Finance Advisory Committee, already rotate the Chair;
1.Now Therefore Be It Hereby Resolved That the Town’s Policy for Ad
Hoc/Advisory Committees and Local Boards be amended so that the position of
Chair and Vice Chair of each Advisory Committee be for a one-year term; and
2.Be It Further Resolved That at the start of each calendar year elections be held
for the Chair and Vice Chair positions, and that no citizen member may act as
Chair or Vice Chair for more than two years in a single term of Council; and
3.Be It Further Resolved That members of Council may serve as Chair should no
citizen member put their name forward, and that members of Council not be
subject to any term restrictions.
Carried
Extract from
Council Meeting of
Tuesday, July 23, 2019
Attachment 1
Community Recognition Review Advisory Committee
Meeting Agenda
Monday, November 4, 2019
Item 2
Page 2 of 2