MINUTES - Community Recognition Review Advsiory Committee - 20180725
Town of Aurora
Community Recognition Review
Advisory Committee Meeting Minutes
Date: Wednesday, July 25, 2018
Time and Location: 2 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes
(Vice Chair), Diane Buchanan, Steve Hinder, Brian North,
and Jo-anne Spitzer
Members Absent: Tim Jones
Other Attendees: Shelley Ware, Supervisor, Special Events, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 2:12 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Brian North
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, July 25, 2018 Page 2 of 4
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes of
February 26, 2018
Moved by Brian North
Seconded by Councillor Humfryes
That the Community Recognition Review Advisory Committee meeting minutes of
February 26, 2018, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Round Table Discussion
Re: 2018 Awards Event – Debriefing
The Committee and staff reviewed aspects of the 2018 Community Recognition
Awards including the nomination process, awards ceremony and reception, and the
Citizen of the Year reception.
It was agreed that a promotional strategy would be developed for the 2019 awards,
including a promotional roadshow to engage the members of the various local
organizations, service clubs, community groups, and Town advisory committees.
The Committee agreed that the current award categories are appropriate and
suggested that the nomination form be restructured and customized to each
category in order to facilitate the appropriate responses and information. It was
further suggested that the nomination form be made available as an online fillable
form to ease the nomination process, and that any background/support information
be limited.
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, July 25, 2018 Page 3 of 4
The Committee agreed that all eligible nominees should be acknowledged with a
congratulatory letter and certificate of recognition for their nomination and
contributions to the community.
Staff agreed to consider alternatives for the physical setup and audio component
during the receiving and photo opportunities of each award.
The Committee and staff discussed further options for the commemoration of
Citizen of the Year recipients at future awards events.
Moved by Brian North
Seconded by Diane Buchanan
1. That the Round Table Discussion regarding the 2018 Awards Event –
Debriefing be received and the comments of the Committee be referred to staff
for consideration and action as appropriate.
Carried
6. Informational Items
2. Extract from Council Meeting of April 10, 2018
Re: Community Recognition Review Advisory Committee Meeting
Minutes of February 26, 2018
Moved by Councillor Humfryes
Seconded by Diane Buchanan
1. That the Extract from Council Meeting of April 10, 2018, regarding the
Community Recognition Review Advisory Committee meeting minutes of
February 26, 2018, be received for information.
Carried
7. New Business
The Chair expressed appreciation to staff and the Committee members for their
efforts toward recognition of volunteers in the community.
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, July 25, 2018 Page 4 of 4
8. Adjournment
Moved by Steve Hinder
Seconded by Jo-anne Spitzer
That the meeting be adjourned at 3:25 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.