Loading...
AGENDA - Community Recognition Rewview Advisory Committee - 20180725 Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 2 p.m. Leksand Room Aurora Town Hall Public Release July 20, 2018 Town of Aurora Community Recognition Review Advisory Committee Meeting Agenda Date: Wednesday, July 25, 2018 Time and Location: 2 p.m., Leksand Room, Aurora Town Hall 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Receipt of the Minutes Community Recognition Review Advisory Committee Meeting Minutes of February 26, 2018 Recommended: That the Community Recognition Review Advisory Committee meeting minutes of February 26, 2018, be received for information. 4. Delegations Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Page 2 of 2 5. Matters for Consideration 1. Round Table Discussion Re: 2018 Awards Event – Debriefing Recommended: 1. That the Round Table Discussion regarding 2018 Awards Event – Debriefing be received and the comments of the Committee be referred to staff for consideration and action as appropriate. 6. Informational Items 2. Extract from Council Meeting of April 10, 2018 Re: Community Recognition Review Advisory Committee Meeting Minutes of February 26, 2018 Recommended: 1. That the Extract from Council Meeting of April 10, 2018, regarding the Community Recognition Review Advisory Committee meeting minutes of February 26, 2018, be received for information. 7. New Business 8. Adjournment Town of Aurora Community Recognition Review Advisory Committee Meeting Minutes Date: Monday, February 26, 2018 Time and Location: 2 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Steve Hinder, Tim Jones, Brian North, and Jo-anne Spitzer Members Absent: Councillor Sandra Humfryes (Vice Chair) Other Attendees: Stephanie Mackenzie-Smith, Manager of Corporate Communications, Shelley Ware, Supervisor, Special Events, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 2:04 p.m. 1. Approval of the Agenda Moved by Tim Jones Seconded by Diane Buchanan That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Minutes Page 1 of 4 Community Recognition Review Advisory Committee Meeting Minutes Monday, February 26, 2018 Page 2 of 4 Community Recognition Review Advisory Committee Meeting Minutes of August 21, 2017 Moved by Steve Hinder Seconded by Jo-anne Spitzer That the Community Recognition Review Advisory Committee meeting minutes of August 21, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Round Table Discussion Re: 2018 Awards Event – Nominations Staff provided an update on the status of the nominations process. The Committee and staff discussed the potential resources and organizations through which to encourage participation in the process, and committed to continued networking and nomination promotion. The Committee agreed that the awards selection committee would reserve the right to re-categorize any nomination toward a better fit if necessary, or categorize any nomination where the nominator is unsure of the appropriate category; staff agreed to include a note to this effect in the current promotions. Moved by Brian North Seconded by Jo-anne Spitzer 1. That the Round Table Discussion regarding the 2018 Awards Event – Nominations be received and the comments of the Committee be referred to staff for consideration and action as appropriate. Carried 2. Round Table Discussion Re: 2018 Awards Event – Promotions Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Minutes Page 2 of 4 Community Recognition Review Advisory Committee Meeting Minutes Monday, February 26, 2018 Page 3 of 4 Staff provided an update on the promotional communications campaign, including the use of the Town’s website, social media, print advertising, email blasts, media release, electronic and mobile sign boards, newsletters and bulletins, rollup banners, and Committee member promotional videos. The Committee made further suggestions and staff agreed to provide the Committee with poster handouts when available. Moved by Brian North Seconded by Jo-anne Spitzer 1. That the Round Table Discussion regarding the 2018 Awards Event – Promotions be received and the comments of the Committee be referred to staff for consideration and action as appropriate. Carried 3. Round Table Discussion Re: 2018 Awards Event – Selection Process It was agreed that the awards selection committee would meet at 11 a.m. on Monday, April 16, 2018, to review the nominations and select the winners of the 2018 Community Recognition Awards. Moved by Brian North Seconded by Jo-anne Spitzer 1. That the Round Table Discussion regarding the 2018 Awards Event – Selection Process be received and the comments of the Committee be referred to staff for consideration and action as appropriate. Carried 4. Round Table Discussion Re: 2018 Awards Event – Ceremony Staff provided a status update regarding sponsorships, food, printing, venue, and invitations. The Committee and staff discussed further food opportunities and suggestions, including specifics in relation to name badges and historical award information. It was agreed that emcee alternatives would be explored. Staff agreed Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Minutes Page 3 of 4 Community Recognition Review Advisory Committee Meeting Minutes Monday, February 26, 2018 Page 4 of 4 to coordinate a reception in Town Hall’s Skylight Gallery, for Citizens of the Year and Members of Council, to be held prior to the Awards Ceremony. Moved by Brian North Seconded by Jo-anne Spitzer 1. That the Round Table Discussion regarding the 2018 Awards Event – Ceremony be received and the comments of the Committee be referred to staff for consideration and action as appropriate. Carried 6. Informational Items 5. Extract from Council Meeting of October 10, 2017 Re: Community Recognition Review Advisory Committee Meeting Minutes of August 21, 2017 Moved by Diane Buchanan Seconded by Steve Hinder 1. That the Extract from Council Meeting of October 10, 2017, regarding the Community Recognition Review Advisory Committee meeting minutes of August 21, 2017, be received for information. Carried 7. New Business None 8. Adjournment Moved by Jo-anne Spitzer Seconded by Diane Buchanan That the meeting be adjourned at 3:26 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Minutes Page 4 of 4 5.Consent Agenda Moved by Councillor Thom Seconded by Councillor Thompson C1. General Committee Meeting Report of April 3, 2018 1.That the General Committee meeting report of April 3, 2018, be received and the following recommendations carried by the Committee approved: (C2) Community Recognition Review Advisory Committee Meeting Minutes of February 26, 2018 1.That the Community Recognition Review Advisory Committee meeting minutes of February 26, 2018, be received for information. Carried Extract from Council Meeting of Tuesday, April 10, 2018 Community Recognition Review Advisory Committee Meeting Agenda Wednesday, July 25, 2018 Item 2 Page 1 of 1