MINUTES - Community Recognition Review Advisory Committee - 20180226
Town of Aurora
Community Recognition Review
Advisory Committee Meeting Minutes
Date: Monday, February 26, 2018
Time and Location: 2 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Steve
Hinder, Tim Jones, Brian North, and Jo-anne Spitzer
Members Absent: Councillor Sandra Humfryes (Vice Chair)
Other Attendees: Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Shelley Ware, Supervisor, Special Events,
and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 2:04 p.m.
1. Approval of the Agenda
Moved by Tim Jones
Seconded by Diane Buchanan
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes
Monday, February 26, 2018 Page 2 of 4
Community Recognition Review Advisory Committee Meeting Minutes of
August 21, 2017
Moved by Steve Hinder
Seconded by Jo-anne Spitzer
That the Community Recognition Review Advisory Committee meeting minutes of
August 21, 2017, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Round Table Discussion
Re: 2018 Awards Event – Nominations
Staff provided an update on the status of the nominations process. The Committee
and staff discussed the potential resources and organizations through which to
encourage participation in the process, and committed to continued networking and
nomination promotion. The Committee agreed that the awards selection committee
would reserve the right to re-categorize any nomination toward a better fit if
necessary, or categorize any nomination where the nominator is unsure of the
appropriate category; staff agreed to include a note to this effect in the current
promotions.
Moved by Brian North
Seconded by Jo-anne Spitzer
1. That the Round Table Discussion regarding the 2018 Awards Event –
Nominations be received and the comments of the Committee be referred to
staff for consideration and action as appropriate.
Carried
2. Round Table Discussion
Re: 2018 Awards Event – Promotions
Community Recognition Review Advisory Committee Meeting Minutes
Monday, February 26, 2018 Page 3 of 4
Staff provided an update on the promotional communications campaign, including
the use of the Town’s website, social media, print advertising, email blasts, media
release, electronic and mobile sign boards, newsletters and bulletins, rollup
banners, and Committee member promotional videos. The Committee made
further suggestions and staff agreed to provide the Committee with poster handouts
when available.
Moved by Brian North
Seconded by Jo-anne Spitzer
1. That the Round Table Discussion regarding the 2018 Awards Event –
Promotions be received and the comments of the Committee be referred to
staff for consideration and action as appropriate.
Carried
3. Round Table Discussion
Re: 2018 Awards Event – Selection Process
It was agreed that the awards selection committee would meet at 11 a.m. on
Monday, April 16, 2018, to review the nominations and select the winners of the
2018 Community Recognition Awards.
Moved by Brian North
Seconded by Jo-anne Spitzer
1. That the Round Table Discussion regarding the 2018 Awards Event – Selection
Process be received and the comments of the Committee be referred to staff
for consideration and action as appropriate.
Carried
4. Round Table Discussion
Re: 2018 Awards Event – Ceremony
Staff provided a status update regarding sponsorships, food, printing, venue, and
invitations. The Committee and staff discussed further food opportunities and
suggestions, including specifics in relation to name badges and historical award
information. It was agreed that emcee alternatives would be explored. Staff agreed
Community Recognition Review Advisory Committee Meeting Minutes
Monday, February 26, 2018 Page 4 of 4
to coordinate a reception in Town Hall’s Skylight Gallery, for Citizens of the Year
and Members of Council, to be held prior to the Awards Ceremony.
Moved by Brian North
Seconded by Jo-anne Spitzer
1. That the Round Table Discussion regarding the 2018 Awards Event –
Ceremony be received and the comments of the Committee be referred to staff
for consideration and action as appropriate.
Carried
6. Informational Items
5. Extract from Council Meeting of October 10, 2017
Re: Community Recognition Review Advisory Committee Meeting
Minutes of August 21, 2017
Moved by Diane Buchanan
Seconded by Steve Hinder
1. That the Extract from Council Meeting of October 10, 2017, regarding the
Community Recognition Review Advisory Committee meeting minutes of
August 21, 2017, be received for information.
Carried
7. New Business
None
8. Adjournment
Moved by Jo-anne Spitzer
Seconded by Diane Buchanan
That the meeting be adjourned at 3:26 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.