MINUTES - Community Recognition Review Advisory Committee - 20170222
Town of Aurora
Community Recognition Review
Advisory Committee Meeting Minutes
Date: Tuesday, February 22, 2017
Time and Location: 3 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Steven
Hinder (arrived 3:15 p.m.), Tim Jones, Brian North, and
Jo-anne Spitzer
Members Absent: Councillor Sandra Humfryes
Other Attendees: Shelley Ware, Supervisor, Special Events, Linda Bottos,
Council/Committee Secretary, and Nicole Trudeau, Council/
Committee Secretary
The Chair called the meeting to order at 3:04 p.m.
1. Approval of the Agenda
Moved by Brian North
Seconded by Tim Jones
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 22, 2017 Page 2 of 4
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes of
December 5, 2016
Moved by Tim Jones
Seconded by Diane Buchanan
That the Community Recognition Review Advisory Committee meeting minutes of
December 5, 2016, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. 2017 Awards Event – Sponsorship Update and Discussion
Staff provided an update regarding the food and beverage sponsorships. The
Committee discussed alternatives and staff agreed to follow up with the vendors.
The Committee agreed to the provision of an oyster shucker. Staff advised that
the photography and video sponsorships have been confirmed, and the print
sponsorship remains outstanding.
Moved by Brian North
Seconded by Tim Jones
1. That the 2017 Awards Event – Sponsorship Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
Carried
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 22, 2017 Page 3 of 4
2. 2017 Awards Event – Nominations Update and Discussion
Staff provided an update on nominations received to date and distributed the
proposed Marketing Plan from Corporate Communications for review. The
Committee and staff discussed various options and suggested additional avenues
of communication, including local television and website videos.
Moved by Diane Buchanan
Seconded by Brian North
1. That the 2017 Awards Event – Nominations Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
Carried
3. 2017 Awards Event – Logistics Update and Discussion
Staff provided an update regarding event invitations, and presented a selection of
sample award trophies for the Committee’s consideration from which a selection
was made. Councillor Mrakas advised, on behalf of Councillor Humfryes, that the
emcee has been confirmed.
Moved by Jo-anne Spitzer
Seconded by Steve Hinder
1. That the 2017 Awards Event – Logistics Update and Discussion be received
and the comments of the Committee be referred to staff for consideration.
Carried
4. 2017 Awards Event – Venue Update and Discussion
Councillor Mrakas provided an update.
Moved by Brian North
Seconded by Tim Jones
1. That the 2017 Awards Event – Venue Update and Discussion be received and
the comments of the Committee be referred to staff for consideration.
Carried
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 22, 2017 Page 4 of 4
6. Informational Items
5. Extract from Council Meeting of December 13, 2016
Re: Community Recognition Review Advisory Committee Meeting
Minutes of October 25, 2016, and December 5, 2016
Moved by Tim Jones
Seconded by Diane Buchanan
1. That the Extract from Council Meeting of December 13, 2016, regarding
the Community Recognition Review Advisory Committee meeting minutes
of October 25, 2016, and December 5, 2016, be received for information.
Carried
7. New Business
It was agreed that the Selection Committee, including Diane Buchanan, Steve
Hinder, Tim Jones, Brian North, and Jo-anne Spitzer, would meet at 11 a.m. on
Wednesday, April 12, 2017, to review the nominations and select the winners of the
2017 Community Recognition Awards.
The working group of the Committee agreed to meet again prior to the Awards
Event at 11 a.m. on Monday, May 1, 2017.
8. Adjournment
Moved by Steve Hinder
Seconded by Brian North
That the meeting be adjourned at 3:56 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.