AGENDA - Community Recognition Review Advisory Committee - 20160510COMMUNITY
RECOGNITION REVIEW
ADVISORY COMMITTEE
MEETING AGENDA
TUESDAY,MAY 10,2016
3 P.M.
TANNERY ROOM
AURORA TOWN HALL
PUBLIC RELEASE
May 6,2016
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE
MEETING AGENDA
DATE:Tuesday,May 10,2016
TIME AND LOCATION:3 p.m.,Tannery Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting pg.1
Minutes of March 22,2016
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting minutes
of March 22,2016,be received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Page 2 of 3
1.2016 Awards Event –Sponsorship Update and Discussion
RECOMMENDED:
THAT the 2016 Awards Event –Sponsorship Update and Discussion be received
and the comments of the Committee be referred to staff for consideration.
2.2016 Awards Event –Video/Presentation Update and Discussion
RECOMMENDED:
THAT the 2016 Awards Event –Video/Presentation Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
3.2016 Awards Event –Discussion re Debrief Meeting and Next Steps
RECOMMENDED:
THAT the 2016 Awards Event –Discussion re Debrief Meeting and Next Steps
be received and the comments of the Committee be referred to staff for
consideration.
4.2016 Awards Event –Roundtable Discussion
RECOMMENDED:
THAT the 2016 Awards Event –Roundtable Discussion be received and the
comments of the Committee be referred to staff for consideration.
6.INFORMATIONAL ITEMS
5.Extract from Council Meeting of April 26,2016 pg.5
Re:Community Recognition Review Advisory Committee Meeting
Minutes of March 22,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Page 3 of 3
RECOMMENDED:
THAT the Extract from Council Meeting of April 26,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of March
22,2016,be received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date:Tuesday,March 22,2016
Time and Location:3 p.m.,Tannery Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Diane Buchanan,Tim
Jones,Steven Hinder,Brian North,and Jo-anne Spitzer
Members Absent:Councillor Sandra Humfryes (Vice Chair)
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:05 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Brian North
Seconded by Tim Jones
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes of
February 16,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Minutes Page -1
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,March 22,2016 Page 2 of 4
Moved by Diane Buchanan
Seconded by Brian North
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
February 16,2016,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.2016 Awards Event Sponsorship –Update and Discussion
Staff provided an update regarding the sponsorships for food and printing.
Moved by Tim Jones
Seconded by Jo-anne Spitzer
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship –Update and Discussion be taken into consideration by staff.
CARRIED
2.2016 Awards Event Details –Update and Discussion
Staff provided an update regarding the event program,photography,award
formats,and other logistics of the event.It was agreed that the event roles of the
Committee members would be discussed at the next meeting,which would be
held on a date closer to the event date.
Moved by Diane Buchanan
Seconded by Brian North
THAT the comments of the Committee regarding the 2016 Awards Event Details
–Update and Discussion be taken into consideration by staff.
CARRIED
6.INFORMATIONAL ITEMS
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Minutes Page -2
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,March 22,2016 Page 3 of 4
3.Extract from Council Meeting of February 23,2016
Re:Community Recognition Review Advisory Committee Meeting
Minutes of February 2,2016
Moved by Steve Hinder
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of February 23,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
February 2,2016,be received for information.
CARRIED
4.Extract from Council Meeting of March 8,2016
Re:Community Recognition Review Advisory Committee Meeting
Minutes of February 16,2016
Moved by Tim Jones
Seconded by Brian North
THAT the Extract from Council Meeting of March 8,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
February 16,2016,be received for information.
CARRIED
5.Extract from Council Meeting of March 8,2016
Re:Memorandum from Acting Manager of Corporate Communications
Re:Community Recognition Review Advisory Committee Terms of
Reference
Moved by Tim Jones
Seconded by Brian North
THAT the Extract from Council Meeting of March 8,2016,regarding
Memorandum from Acting Manager of Corporate Communications,Re:
Community Recognition Review Advisory Committee Terms of Reference ,be
received for information.
CARRIED
7.NEW BUSINESS
The Committee expressed disappointment at the lack of nominations in some
categories of the 2016 Community Recognition Awards.The Committee
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Minutes Page -3
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,March 22,2016 Page 4 of 4
discussed various options to increase awareness and encourage participation in
the nomination process.It was agreed that this matter would be further addressed
by the Committee following the 2016 event.
Staff provided an update regarding the Award winners and the event invitation
process.
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 4:06 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Minutes Page -4
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Page 1 of 1
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of April 19,2016
(11)Community Recognition Review Advisory Committee Meeting Minutes of
March 22,2016
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT the Community Recognition Review Advisory Committee meeting minutes of
March 22,2016,be received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,APRIL 26,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,May 10,2016 Item 5 Page -1
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