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MINUTES - Community Recognition Review Advisory Committee - 20160322 TOWN OF AURORA COMMUNITY RECOGNITION REVIEW AD VISORY COMMITTEE MEETING MINUTES Date: Tuesday, March 22, 2016 Time and Location: 3 p.m., Tannery Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Tim Jones, Steven Hinder, Brian North, and Jo-anne Spitzer Members Absent: Councillor Sandra Humfryes (Vice Chair) Other Attendees: Jennifer Norton, Web Services and Corporate Events Co - ordinator, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 3:05 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Brian North Seconded by Tim Jones THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3. RECEIPT OF THE MINUTES Community Recognition Review Advisory Committee Meeting Minutes of February 16, 2016 Community Recognition Review Advisory Committee Meeting Minutes Tuesday, March 22, 2016 Page 2 of 4 Moved by Diane Buchanan Seconded by Brian North THAT the Community Recognition Review Advisory Committee Meeting Minutes of February 16, 2016, be received for information. CARRIED 4. DELEGATIONS None 5. MATTERS FOR CONSIDERATION 1. 2016 Awards Event Sponsorship – Update and Discussion Staff provided an update regarding the sponsorships for food and printing. Moved by Tim Jones Seconded by Jo-anne Spitzer THAT the comments of the Committee regarding the 2016 Awards Event Sponsorship – Update and Discussion be taken into consideration by staff. CARRIED 2. 2016 Awards Event Details – Update and Discussion Staff provided an update regarding the event program, photography, award formats, and other logistics of the event. It was agreed that the event roles of the Committee members would be discussed at the next meeting, which would be held on a date closer to the event date. Moved by Diane Buchanan Seconded by Brian North THAT the comments of the Committee regarding the 2016 Awards Event Details – Update and Discussion be taken into consideration by staff. CARRIED 6. INFORMATIONAL ITEMS Community Recognition Review Advisory Committee Meeting Minutes Tuesday, March 22, 2016 Page 3 of 4 3. Extract from Council Meeting of February 23, 2016 Re: Community Recognition Review Advisory Committee Meeting Minutes of February 2, 2016 Moved by Steve Hinder Seconded by Diane Buchanan THAT the Extract from Council Meeting of February 23, 2016, regarding the Community Recognition Review Advisory Committee meeting minutes of February 2, 2016, be received for information. CARRIED 4. Extract from Council Meeting of March 8, 2016 Re: Community Recognition Review Advisory Committee Meeting Minutes of February 16, 2016 Moved by Tim Jones Seconded by Brian North THAT the Extract from Council Meeting of March 8, 2016, regarding the Community Recognition Review Advisory Committee meeting minutes of February 16, 2016, be received for information. CARRIED 5. Extract from Council Meeting of March 8, 2016 Re: Memorandum from Acting Manager of Corporate Communications Re: Community Recognition Review Advisory Committee Terms of Reference Moved by Tim Jones Seconded by Brian North THAT the Extract from Council Meeting of March 8, 2016, regarding Memorandum from Acting Manager of Corporate Communications, Re: Community Recognition Review Advisory Committee Terms of Reference, be received for information. CARRIED 7. NEW BUSINESS The Committee expressed disappointment at the lack of nominations in some categories of the 2016 Community Recognition Awards. The Committee Community Recognition Review Advisory Committee Meeting Minutes Tuesday, March 22, 2016 Page 4 of 4 discussed various options to increase awareness and encourage participation in the nomination process. It was agreed that this matter would be further addressed by the Committee following the 2016 event. Staff provided an update regarding the Award winners and the event invitation process. 8. ADJOURNMENT Moved by Tim Jones Seconded by Brian North THAT the meeting be adjourned at 4:06 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING.