AGENDA - Community Recognition Review Advisory Committee - 20160112COMMUNITY
RECOGNITION REVIEW
ADVISORY COMMITTEE
MEETING AGENDA
TUESDAY,JANUARY 12,2016
3 P.M.
TANNERY ROOM
AURORA TOWN HALL
PUBLIC RELEASE
January 8,2016
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE
MEETING AGENDA
DATE:Tuesday,January 12,2016
TIME AND LOCATION:3 p.m.,Tannery Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting pg.1
Minutes of December 15,2015
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting
minutes of December 15,2015,be received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
1.Round Table Discussion
Re:Sponsorship and Promotion
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,January 12,2016 Page 2 of 2
6.INFORMATIONAL ITEMS
2.2016 Community Recognition Awards Nomination Package pg.5
RECOMMENDED:
THAT the 2016 Community Recognition Awards Nomination Package be
received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date:Tuesday,December 15,2015
Time and Location:3 p.m.,Tannery Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Diane Buchanan,Steve
Hinder,Tim Jones,Brian North,and Jo-anne Spitzer
Members Absent:Councillor Sandra Humfryes
Other Attendees:Stephen Huycke,Town Clerk,Jennifer Norton,Web
Services and Corporate Events Co-ordinator,and Samantha
Yew,Council/Committee Secretary
The Chair called the meeting to order at 3:05 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Tim Jones
Seconded by Brian North
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,January 12,2016 Minutes Page -1
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,December 15,2015 Page 2 of 4
Moved by Diane Buchanan
Seconded by Steve Hinder
Community Recognition Review Ad Hoc Committee Meeting Minutes of
November 17,2015
THAT the Community Recognition Review Ad Hoc Committee Meeting Minutes of
November 17,2015,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Community Recognition Review Advisory Committee Terms of Reference
The Town Clerk facilitated discussion on Terms of Reference for the Community
Recognition Review Advisory Committee.
Moved by Brian North
Seconded by Diane Buchanan
THAT the Community Recognition Review Advisory Committee recommend
the following Terms of Reference to Council:
1.PURPOSE
The Community Recognition Review Advisory Committee is formed to
support Town staff in various aspects of the Community Recognition
Event and report to Council on any outcomes and/or changes as
required.
2.MEMBERSHIP
The Committee shall be comprised of seven (7)members,as follows:
•Two (2)members of Council;and
•Five (5)citizen members selected by Council.
In making its citizen appointments,Council will give preference to
applicants who have experience in the volunteer sector and/or
Community Recognition Awards.
Community Recognition Review Advisory Committee Meeting Agenda
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,December 15,2015 Page 3 of 4
3.TERM
The remainder of the 2014-2018 Term of Council.
4.REMUNERATION
None
5.DUTIES AND FUNCTIONS
•Support Town staff in the delivery of the Community Recognition
Awards by supporting community participation through the
nomination process and sponsorship opportunities;
•Report to Council on opportunities to continuously improve the
Community Recognition Awards.
6.REPORTING
The Committee shall report directly to Council through the Staff Liaison
appointed by the Chief Administrative Officer.
7.MEETING TIMES AND LOCATIONS
The Committee will meet on an as required basis to address various
aspects of the Community Recognition Awards,at the call of the Chair.
8.STAFF SUPPORT
The Chief Administrative Officer will appoint one or more appropriate
staff liaisons to provide technical support to the Committee.
The Legal and Legislative Services department will provide
administrative support services to the Committee.
CARRIED
2.Round Table Discussion
Re:Sponsorship
The Committee discussed various aspects of sponsorship for the Community
Recognition Awards,including:
•Sponsorship opportunities and ideas for the event;
•The nomination process and advertising ideas in order to attract more
nominations;
Community Recognition Review Advisory Committee Meeting Agenda
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,December 15,2015 Page 4 of 4
•Potential signage for the event;and
•Potential sponsors providing materials for the Swag Bag.
The Committee also discussed the proposed branding of the Community
Recognition Awards,and agreed that the changes to the sponsorship levels as
discussed previously are appropriate.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of December 8,2015
Re:Community Recognition Review Ad Hoc Committee Meeting
Minutes of November 17,2015
Moved by Brian North
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of December 8,2015,regarding the
Community Recognition Review Ad Hoc Committee meeting minutes of
November 17,2015,be received for information.
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Diane Buchanan
THAT the meeting be adjourned at 4:08 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,January 12,2016 Minutes Page -4
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T O W N O F A U R O R A100JohnWestWay,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 2016 COMMUNITY RECOGNITION
AWARDS –CATEGORIES &CRITERIA
Page 1 of 4 2016 Community Recognition Awards Nom inations
The Town of Aurora recognizes and honours volunteers who help create a community where individuals,
groups and businesses actively support the Town’s development and enhance the overall community.
Do you know an individual,corporation or business who deserves to be recognized for their outstanding
contributions to our community?If so,please complete the nomination form below along with a detailed
description to support your nomination and submit your signed form no later than Friday,March 4,2016.
Winners will be recognized at an event on Monday,May 30,2016.
VOLUNTEER SERVICE AW ARD
Awarded to individuals with 20 or more (25,30,35,40)years of continuous service to the Aurora Comm unity
Criteria:
•Nomination form must be accompanied by a letter of reference verifying the years of continuous
service.
**If your organization would like to recognize service awards for 5,10 or 15 years of continued service,please submit a
nomination form indicating the years of service and the Mayor and Members of Council would be happy to present these
awards to the volunteers at your Annual General Meeting.
YOUTH VOLUNTEER ACHIEVEMENT AWARD
This award is presented to a young citizen for volunteer efforts (excluding school requirements)who has made
a significant contribution to the community.
Criteria:
•Nominee must be 19 years of age or younger and have volunteered on behalf of or within the Town of
Aurora for at least two (2)years.
•Nomination form must be accompanied by a letter detailing the nominee’s contribution.
ENVIRONMENTAL AWARD
Awarded to an individual or organization that has made a significant contribution to the protection,preservation
and conservation of our environment and green space in Aurora.
Criteria:
•Nomination form must be accompanied by a letter detailing the individual’s or organization’s contribution.
ACHIEVEMENT IN SPORTS AWARD
Inspired by Bob Harman,this award will be presented to an individual who has made a distinct contribution
to sports in Aurora.
Criteria:
•Nominee must have made a distinct contribution to the field of recreation in the Town of Aurora.
•Nominee should have made a significant volunteer contribution to the Town of Aurora.
•Nominee should have demonstrated leadership and direction to the community.
•Nominee must have at least 15 years of continuous volunteerism ending no more than three (3)
years ago.
•Nomination form must be accompanied by a letter detailing the nominee’s contribution.
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,January 12,2016 Item 2 Page -1
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T O W N O F A U R O R A100JohnWestWay,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 2016 COMMUNITY RECOGNITION
AWARDS –CATEGORIES &CRITERIA
Page 2 of 4 2016 Community Recognition Awards Nom inations
ARTS AND CULTURE AWARD
Inspired by the Johnsons family,this award will be presented to an individual or group that made a
significant contribution to the enhancement of the community through support or promotion of culture,
music,visual,performing or literary arts.
Criteria:
•Nominee must have made a significant impact on the arts locally or provincially in the previous year.
•Nomination form must be accompanied by a letter detailing the individual’s or group’s contribution.
COMMUNITY ORGANIZER/ORGANIZATION OF THE YEAR AWARD
Awarded to an individual or organization that has provided outstanding contribution,commitment and
leadership to our community over the preceding year.
Criteria:
•Nomination form must be accompanied by a letter detailing the organizer/organization’s contribution.
GOOD NEIGHBOUR AWARD
Inspired by Frank Camenzuli,this award will be presented to an Aurora resident who has proven
themselves to be a “good neighbour”by virtue of volunteerism,considerate actions and/or attitude.
Criteria:
•This award will be presented annually to one resident of Aurora.
•Nominee cannot be an elected official,seeking elected off ice or employed by the Town of Aurora.
•Nominees will not be considered for this award if their nomination involved monetary compensation
or fulfilling duties of their employment.
•Nomination form must be accompanied by a letter detailing the individual’s contribution.
NOT-FOR-PROFIT ORGANIZATION AWARD
Awarded to a not-for-profit organization that has made a significant contribution to the enhancement of the
community through their organization.
Criteria:
•Nomination form must be accompanied by a letter detailing the non-profit organization’s contribution.
GOOD BUSINESS AWARD
Awarded to a business that has contributed to community capacity and involvement while supporting the overall
health and well-being of our community.
Criteria:
•Nomination form must be accompanied by a letter detailing the businesses contributions to the
overall health and well-being of our community.
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T O W N O F A U R O R A100JohnWestWay,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 2016 COMMUNITY RECOGNITION
AWARDS –CATEGORIES &CRITERIA
Page 3 of 4 2016 Community Recognition Awards Nom inations
ACCESSIBILITY AWARD
Awarded to an individual,group or business that has contributed to the elimination of barriers for people with
disabilities in Aurora.
Criteria:
•Nomination form must be accompanied by a letter detailing the individual’s,group’s or
business’s contribution to eliminating barriers for people with disabilities in Aurora.
CITIZEN OF THE YE AR AW ARD
The Town of Aurora's Citizen of the Year Award is an annual event recognizing the exceptional contributions made
by a local citizen to our community.
The Citizen of the Year Award has been awarded by the Town of Aurora since 1970.The award recipient is
selected by the Office of the Mayor in consultation with a small group of dedicated community volunteers who
evaluate nominations submitted by residents.
Criteria:
Nominee must be a citizen of the Town of Aurora who is at least 16 years of age,excluding elected
Members of Council or employees of the Town of Aurora.
Nominations may be made by an individual citizen,a group of citizens,and/or a Town organization.
Nomination form must be accompanied by a letter of no more than two (2)pages,detailing the recent or
ongoing activities or contributions of the nominee in the Town of Aurora.These activities should
demonstrate all-round community involvement rather than a specific activity or contribution.
Special consideration may be given to nominees younger than 16 years of age,if the evaluation group deems such a
nomination applicable and the nominee meets all other cri teria.
The evaluation group will give priority to nominations that recognize a nominee ’s recent or ongoing activities or contributions
to the Town of Aurora.Special consideration may be given to posthumous nominations or to nominees whose activities or
contributions occurred more than three (3)years ago,if the evaluation group deems such nominations applicable and the
nominee meets all other criteria.
Nominations will be accepted until Friday,March 4,2016.All nominations must be submitted
in writing to:
Town of Aurora
100 John W est W ay,Box 1000
Aurora,Ontario,L4G 6J1
ATTENTION:JENNIFER NORTON
2016 COMMUNITY RECOGNITION AWARD NOMINATION
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T O W N O F A U R O R A100JohnWestWay,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 2016 COMMUNITY RECOGNITION
AWARDS –CATEGORIES &CRITERIA
Page 4 of 4 2016 Community Recognition Awards Nom inations
Please complete all fields of the 2016 Community Recognition Awards Nomination Form (print)ensuring the
correct spelling of each name.Nominations will be accepted until Friday,March 4,2016.
Date
Nominator
Organization (if applicable)
Address
Postal Code
Telephone (daytime)
Telephone (evening)
Email address
Category:
Volunteer Service Awards (5,10,15 years)Volunteer Service Awards (20,25,30,35,40 years)
(Will be presented by Mayor and Members of Council at the organizations AGM)
Good Neighbour Award Youth Volunteer Achievement Award
Not-for-profit Organization Award Environmental Award
Good Business Award Achievement in Sports Award
Accessibility Award Arts and Culture Award
Community Organizer/Organization of the Year Award Citizen of the Year Award
Date
I Nominate
Address
Postal Code
Telephone (daytime)
Telephone (evening)
Email address
Please attach a letter detailing your nominee’s contributions and reasons for making this
nomination.
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