AGENDA - Community Recognition Review Advisory Committee - 20160322COMMUNITY
RECOGNITION REVIEW
ADVISORY COMMITTEE
MEETING AGENDA
TUESDAY,MARCH 22,2016
3 P.M.
TANNERY ROOM
AURORA TOWN HALL
PUBLIC RELEASE
March 17,2016
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE
MEETING AGENDA
DATE:Tuesday,March 22,2016
TIME AND LOCATION:3 p.m.,Tannery Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting pg.1
Minutes of February 16,2016
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting minutes
of February 16,2016,be received for information.
4.DELEGATIONS
5.MATTERS FOR CONSIDERATION
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Page 2 of 3
1.2016 Awards Event Sponsorship –Update and Discussion
RECOMMENDED:
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship –Update and Discussion be referred to staff for consideration.
2.2016 Awards Event Details –Update and Discussion
RECOMMENDED:
THAT the comments of the Committee regarding the 2016 Awards Event Details
–Update and Discussion be referred to staff for consideration.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of February 23,2016 pg.4
Re:Community Recognition Review Advisory Committee Meeting
Minutes of February 2,2016
RECOMMENDED:
THAT the Extract from Council Meeting of February 23,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
February 2,2016,be received for information.
4.Extract from Council Meeting of March 8,2016 pg.5
Re:Community Recognition Review Advisory Committee Meeting
Minutes of February 16,2016
RECOMMENDED:
THAT the Extract from Council Meeting of March 8,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
February 16,2016,be received for information.
5.Extract from Council Meeting of March 8,2016 pg.6
Re:Memorandum from Acting Manager of Corporate Communications
Re:Community Recognition Review Advisory Committee Terms of
Reference
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Page 3 of 3
RECOMMENDED:
THAT the Extract from Council Meeting of March 8,2016,regarding
Memorandum from Acting Manager of Corporate Communications,Re:
Community Recognition Review Advisory Committee Terms of Reference ,be
received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date:Tuesday,February 16,2016
Time and Location:3 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Councillor Sandra Humfryes
(Vice Chair)(departed 3:34 p.m.),Diane Buchanan,Tim
Jones,and Brian North
Members Absent:Steven Hinder and Jo-anne Spitzer
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:03 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Minutes Page -1
-1 -
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016
Moved by Diane Buchanan
Seconded by Brian North
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.2016 Awards Event Sponsorship –Update and Discussion
Staff gave an update regarding the food and beverage sponsorships,and it was
noted that any costs associated with the serving of alcohol,if provided,would be
totally sponsored.The Committee and staff discussed the logistics of finalizing
the details for printing,award formats,follow-up advertising,and additional
promotion of the nomination process.
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship –Update and Discussion be taken into consideration by staff.
CARRIED
2.2016 Awards Event Details –Update and Discussion
Staff gave an update regarding nominations,the selection process,video,
invitations,and the event schedule.The Committee discussed options for
greeting and seating the event attendees,and for handing out the Awards.
Moved by Brian North
Seconded by Diane Buchanan
THAT the comments of the Committee regarding the 2016 Awards Event Details
–Update and Discussion be taken into consideration by staff.
CARRIED
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Minutes Page -2
-2 -
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 3 of 3
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of February 9,2016
Re:Community Recognition Review Advisory Committee Meeting
Minutes of January 12,2016
Moved by Brian North
Seconded by Tim Jones
THAT the Extract from Council Meeting of February 9,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
January 12,2016,be received for information.
CARRIED
7.NEW BUSINESS
The Committee suggested that consideration be given toward including a Heritage
Award category for the 2017 Community Recognition Awards.
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 3:38 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Minutes Page -3
-3 -
EXTRACT/CORRESPONDENCE ROUTING INFORMATION
External Correspondence was sent by Council Secretariat:YES NO X
External Correspondence to be sent by:
ACTION DEPT.:
(To Director and
Assistant)
CAO Building &
By-law
Corporate &
Financial
Infrastructure &
Environmental
Legal &
Legislative
Parks &
Recreation
Planning &
Development
ACTION STAFF:
(If other than above)
INFO.DEPT.:
(To Director and
Assistant)
CAO
X
Building &
By-law
Corporate &
Financial
Infrastructure &
Environmental
Legal &
Legislative
X
Parks &
Recreation
Planning &
Development
INFO STAFF:
(If other than above)J.Norton,CRAAC
Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 9,10,12,and 16)was identified as an item not
requiring separate discussion.
Moved by Councillor Mrakas
Seconded by Councillor Gaertner
ubmitted to Council and staff be authorized to
take all necessary action required to give effect to same:
1.General Committee Meeting Report of February 16,2016
THAT the General Committee meeting report of February 16,2016,be received and
the following recommendations carried by the Committee be approved:
(14)Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016
THAT the Community Recognition Review Advisory Committee meeting
minutes of February 2,2016,be received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,FEBRUARY 23,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Item 3 Page -1
-4 -
Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 1,4,8,9,10,11,and 17)was identified as an item
not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Kim
bmitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of March 1,2016
THAT the General Committee meeting report of March 1,2016,be received and the
following recommendations carried by the Committee be approved:
(16)Community Recognition Review Advisory Committee Meeting Minutes of
February 16,2016
THAT the Community Recognition Review Advisory Committee meeting
minutes of February 16,2016,be received for information.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,MARCH 8,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Item 4 Page -1
-5 -
Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 1,4,8,9,10,11,and 17)was identified as an item
not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Kim
bmitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of March 1,2016
THAT the General Committee meeting report of March 1,2016,be received and the
following recommendations carried by the Committee be approved:
(19)Memorandum from Acting Manager of Corporate Communications
Re:Community Recognition Review Advisory Committee Terms of
Reference
THAT the memorandum regarding Community Recognition Review Advisory
Committee Terms of Reference be received;and
THAT the Terms of Reference for the Community Recognition Review
Advisory Committee be amended to provide the Selection Committee
delegated authority to formally approve the recipients of the Community
Recognition Awards.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,MARCH 8,2016
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,March 22,2016 Item 5 Page -1
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