MINUTES - Community Recognition Review Advisory Committee - 20160510
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date: Tuesday, May 10, 2016
Time and Location: 3 p.m., Tannery Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Tim Jones
(arrived 3:35 p.m.), Brian North, and Jo-anne Spitzer
Members Absent: Councillor Sandra Humfryes (Vice Chair) and Steven Hinder
Other Attendees: Jennifer Norton, Web Services and Corporate Events Co-
ordinator, and Samantha Yew, Council/Committee Secretary
The Chair called the meeting to order at 3:05 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Diane Buchanan
Seconded by Jo-anne Spitzer
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3. RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes of
March 22, 2016
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, May 10, 2016 Page 2 of 4
Moved by Brian North
Seconded by Diane Buchanan
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
March 22, 2016, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. 2016 Awards Event – Sponsorship Update and Discussion
Staff provided an update regarding the food sponsorships for the event.
Moved by Brian North
Seconded by Diane Buchanan
THAT the 2016 Awards Event – Sponsorship Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
CARRIED
2. 2016 Awards Event – Video/Presentation Update and Discussion
Staff provided an update regarding the video segments, award formats, and
other logistics of the event.
Moved by Diane Buchanan
Seconded by Brian North
THAT the 2016 Awards Event – Video/Presentation Update and Discussion be
received and the comments of the Committee be referred to staff for
consideration.
CARRIED
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, May 10, 2016 Page 3 of 4
3. 2016 Awards Event – Discussion re Debrief Meeting and Next Steps
Staff and the Committee discussed roles that Committee members could fill
during the event. The Committee discussed the accessibility features of the
event.
Moved by Diane Buchanan
Seconded by Brian North
THAT the 2016 Awards Event – Discussion re Debrief Meeting and Next Steps
be received and the comments of the Committee be referred to staff for
consideration.
CARRIED
4. 2016 Awards Event – Roundtable Discussion
The Committee discussed possible dates for a debriefing meeting after the
event.
Moved by Diane Buchanan
Seconded by Brian North
THAT the 2016 Awards Event – Roundtable Discussion be received and the
comments of the Committee be referred to staff for consideration.
6. INFORMATIONAL ITEMS
5. Extract from Council Meeting of April 26, 2016
Re: Community Recognition Review Advisory Committee Meeting
Minutes of March 22, 2016
Moved by Tim Jones
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of April 26, 2016, regarding the
Community Recognition Review Advisory Committee meeting minutes of
March 22, 2016, be received for information.
CARRIED
7. NEW BUSINESS
None
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, May 10, 2016 Page 4 of 4
8. ADJOURNMENT
Moved by Diane Buchanan
Seconded by Brian North
THAT the meeting be adjourned at 3:39 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.