AGENDA - Community Recognition Review Advisory Committee - 20151215COMMUNITY
RECOGNITION REVIEW
ADVISORY COMMITTEE
MEETING AGENDA
TUESDAY,DECEMBER 15,2015
3 P.M.
TANNERY ROOM
AURORA TOWN HALL
PUBLIC RELEASE
December 10,2015
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE
MEETING AGENDA
DATE:Tuesday,December 15,2015
TIME AND LOCATION:3 p.m.,Tannery Room,Aurora Town Hall
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.RECEIPT OF THE MINUTES
Community Recognition Review Ad Hoc Committee Meeting pg.1
Minutes of November 17,2015
RECOMMENDED:
THAT the Community Recognition Review Ad Hoc Committee meeting
minutes of November 17,2015,be received for information.
4.DELEGATIONS
(a)Stephen Huycke,Town Clerk pg.4
Re:Item 1 –Community Recognition Review Advisory
Committee Terms of Reference
Community Recognition Review Advisory Meeting Agenda
Tuesday,December 15,2015 Page 2 of 2
5.MATTERS FOR CONSIDERATION
1.Community Recognition Review Advisory Committee Terms of
Reference
RECOMMENDED:
THAT the Committee provide recommendations to Council regarding their
Terms of Reference.
2.Round Table Discussion
Re:Sponsorship
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of December 8,2015 pg.5
Re:Community Recognition Review Ad Hoc Committee Meeting
Minutes of November 17,2015
RECOMMENDED:
THAT the Extract from Council Meeting of December 8,2015,regarding
the Community Recognition Review Ad Hoc Committee meeting minutes
of November 17,2015,be received for information.
7.NEW BUSINESS
8.ADJOURNMENT
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD HOC COMMITTEE MEETING MINUTES
Date:Tuesday,November 17,2015
Time and Location:3 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Councillor Sandra Humfryes,
Diane Buchanan,Steve Hinder,Tim Jones,Brian North,and
Jo-anne Spitzer
Members Absent:None
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,Joanne Gorry,Strategist,Marketing &Public
Affairs,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:15 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Steve Hinder
Seconded by Brian North
THAT the agenda as circulated by Legal and Legislative S ervices be approved.
CARRIED
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,December 15,2015 Minutes Page -1
-1 -
Community Recognition Review Ad Hoc Committee Meeting Minutes
Tuesday,November 17,2015 Page 2 of 3
3.RECEIPT OF THE MINUTES
Moved by Diane Buchanan
Seconded by Brian North
Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27,2015
THAT the Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27,2015,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Round Table Discussion
The Committee discussed options for the composition of a Selection Committee
that would review the Community Recognition Awards nominations and choose
the Awards recipients.
Staff provided examples of sponsorship levels for the Awards event and the
Committee discussed alternatives for the various types of sponsorship
proposed.Committee members volunteered to organize the elements of
food,alcohol,and video sponsorships.The Committee also discussed ideas
around branding and other aspects of the event.It was agreed that staff
would provide further options to the Committee by email,for feedback by
email,regarding sponsorship levels and branding.It was further agreed that
the Committee would meet next in mid-December 2015.
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the following four (4)members of the Committee who are Citizen of the
Year recipients comprise the Selection Committee for the 2015 Community
Recognition Awards:Diane Buchanan,Steve Hinder,Brian North,and Jo-
anne Spitzer.
CARRIED
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,December 15,2015 Minutes Page -2
-2 -
Community Recognition Review Ad Hoc Committee Meeting Minutes
Tuesday,November 17,2015 Page 3 of 3
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of November 10,2015
Re:Community Recognition Review Ad Hoc Committee Meeting Minutes
of October 27,2015
Moved by Tim Jones
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of November 10,2015,regarding the
Community Recognition Review Ad Hoc Committee meeting minutes of October
27,2015,be received for information.
CARRIED
7.NEW BUSINESS
The Committee recommended that the Community Recognition Review Ad Hoc
Committee be restructured as an Advisory Committee to meet regularly with the
same members,with a revised Terms of Reference for the remainder of the 2014-
2018 Term,in order to maintain consistent support for the Awards process and
event.
New Business Motion No.1
Moved by Councillor Humfryes
Seconded by Brian North
THAT the Community Recognition Review Ad Hoc Committee be restructured into
an Advisory Committee to meet regularly,with the same membership,and a new
Terms of Reference for the remainder of the 2014 -2018 Term of Council.
CARRIED
8.ADJOURNMENT
Moved by Steve Hinder
Seconded by Tim Jones
THAT the meeting be adjourned at 4:05 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,December 15,2015 Minutes Page -3
-3 -
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:December 15,2015
SUBJECT:Community Recognition Review Advisory Committee Terms of Reference
NAME OF SPOKESPERSON:Stephen Huycke,Town Clerk
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To discuss the Terms of Reference for the Community Recognition Review Advisory Committee.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,December 15,2015 Delegation (a)Page -1
-4 -
Page 1 of 1
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2 (with the exception of sub-item 2),3,and 6 were identified as items not requiring
separate discussion.
Moved by Councillor Humfryes
Seconded by Councillor Kim
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to
take all necessary action required to give effect to same:
2.General Committee Meeting Report of December 1,2015
THAT the General Committee meeting report of December 1,2015,be received and the
following recommendations carried by the Committee be approved:
(18)Community Recognition Review Ad Hoc Committee Meeting Minutes of
November 17,2015
THAT the Community Recognition Review Ad Hoc Committee meeting minutes of
November 17,2015,be received;and
THAT the Community Recognition Review Ad Hoc Committee recommend to
Council:
1.Round Table Discussion
THAT the following four (4)members of the Committee who are Citizen of the
Year recipients comprise the Selection Committee for the 2015 Community
Recognition Awards:Diane Buchanan,Steve Hinder,Brian North,and Jo-
anne Spitzer.
New Business Motion No.1
THAT the Community Recognition Review Ad Hoc Committee be restructured
into an Advisory Committee to meet regularly,with the same membership,
and a new Terms of Reference for the remainder of the 2014-2018 Term of
Council.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,DECEMBER 8,2015
Community Recognition Review Advisory Committee Meeting Agenda
Tuesday,December 15,2015 Item 3 Page -1
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