MINUTES - Community Recognition Review Advisory Committee - 20160216
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date: Tuesday, February 16, 2016
Time and Location: 3 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes
(Vice Chair) (departed 3:34 p.m.), Diane Buchanan, Tim
Jones, and Brian North
Members Absent: Steven Hinder and Jo-anne Spitzer
Other Attendees: Jennifer Norton, Web Services and Corporate Events Co-
ordinator, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 3:03 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3. RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 16, 2016 Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes of
February 2, 2016
Moved by Diane Buchanan
Seconded by Brian North
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
February 2, 2016, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. 2016 Awards Event Sponsorship – Update and Discussion
Staff gave an update regarding the food and beverage sponsorships, and it was
noted that any costs associated with the serving of alcohol, if provided, would be
totally sponsored. The Committee and staff discussed the logistics of finalizing
the details for printing, award formats, follow-up advertising, and additional
promotion of the nomination process.
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship – Update and Discussion be taken into consideration by staff.
CARRIED
2. 2016 Awards Event Details – Update and Discussion
Staff gave an update regarding nominations, the selection process, video,
invitations, and the event schedule. The Committee discussed options for
greeting and seating the event attendees, and for handing out the Awards.
Moved by Brian North
Seconded by Diane Buchanan
THAT the comments of the Committee regarding the 2016 Awards Event Details
– Update and Discussion be taken into consideration by staff.
CARRIED
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 16, 2016 Page 3 of 3
6. INFORMATIONAL ITEMS
3. Extract from Council Meeting of February 9, 2016
Re: Community Recognition Review Advisory Committee Meeting
Minutes of January 12, 2016
Moved by Brian North
Seconded by Tim Jones
THAT the Extract from Council Meeting of February 9, 2016, regarding the
Community Recognition Review Advisory Committee meeting minutes of
January 12, 2016, be received for information.
CARRIED
7. NEW BUSINESS
The Committee suggested that consideration be given toward including a Heritage
Award category for the 2017 Community Recognition Awards.
8. ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 3:38 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.