MINUTES - Community Recognition Review Advisory Committee - 20160202
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date: Tuesday, February 2, 2016
Time and Location: 3 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Tim
Jones, and Brian North
Members Absent: Councillor Sandra Humfryes (Vice Chair), Steven Hinder,
and Jo-anne Spitzer
Other Attendees: Jennifer Norton, Web Services and Corporate Events Co-
ordinator, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 3:06 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Brian North
Seconded by Diane Buchanan
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3. RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 2, 2016 Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes of
January 12, 2016
Moved by Brian North
Seconded by Diane Buchanan
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
January 12, 2016, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. 2016 Awards Event Sponsorship – Discussion
Staff noted that the event Sponsorship package had been approved by Council,
and provided an update regarding the event sponsors and the Award sponsors.
The Committee discussed various options regarding food and refreshments, and
agreed to follow up further with potential sponsors toward finalizing the details.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship be taken into consideration by staff.
CARRIED
2. 2016 Awards Event Details – Discussion
Staff provided an overview of the process and planned activities for the
upcoming months in preparation of the Awards event, and reviewed the event
proceedings. The Committee discussed various aspects including options for
the distribution of the Awards and entertainment.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the comments of the Committee regarding the 2016 Awards Event Details
be taken into consideration by staff.
CARRIED
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, February 2, 2016 Page 3 of 3
3. Establish Date to Review 2016 Nominations and Select Winners
Moved by Diane Buchanan
Seconded by Brian North
THAT the Selection Committee for the 2016 Community Recognition Awards
review the nominations and select the winners at a meeting to be scheduled at 1
p.m. on Friday, March 11, 2016.
CARRIED
6. INFORMATIONAL ITEMS
4. Status of Nominations – Update
Staff provided a brief overview of the status of nominations to date.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the Status of Nominations – Update be received for information.
CARRIED
7. NEW BUSINESS
None
8. ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 3:56 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.