MINUTES - Community Recognition Review Advisory Committee - 20151215
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD VISORY COMMITTEE MEETING MINUTES
Date: Tuesday, December 15, 2015
Time and Location: 3 p.m., Tannery Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Steve
Hinder, Tim Jones, Brian North, and Jo-anne Spitzer
Members Absent: Councillor Sandra Humfryes
Other Attendees: Stephen Huycke, Town Clerk, Jennifer Norton, Web
Services and Corporate Events Co-ordinator, and Samantha
Yew, Council/Committee Secretary
The Chair called the meeting to order at 3:05 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Tim Jones
Seconded by Brian North
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3. RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, December 15, 2015 Page 2 of 4
Moved by Diane Buchanan
Seconded by Steve Hinder
Community Recognition Review Ad Hoc Committee Meeting Minutes of
November 17, 2015
THAT the Community Recognition Review Ad Hoc Committee Meeting Minutes of
November 17, 2015, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. Community Recognition Review Advisory Committee Terms of Reference
The Town Clerk facilitated discussion on Terms of Reference for the Community
Recognition Review Advisory Committee.
Moved by Brian North
Seconded by Diane Buchanan
THAT the Community Recognition Review Advisory Committee recommend
the following Terms of Reference to Council:
1. PURPOSE
The Community Recognition Review Advisory Committee is formed to
support Town staff in various aspects of the Community Recognition
Event and report to Council on any outcomes and/or changes as
required.
2. MEMBERSHIP
The Committee shall be comprised of seven (7) members, as follows:
• Two (2) members of Council; and
• Five (5) citizen members selected by Council.
In making its citizen appointments, Council will give preference to
applicants who have experience in the volunteer sector and/or
Community Recognition Awards.
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, December 15, 2015 Page 3 of 4
3. TERM
The remainder of the 2014-2018 Term of Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
• Support Town staff in the delivery of the Community Recognition
Awards by supporting community participation through the
nomination process and sponsorship opportunities;
• Report to Council on opportunities to continuously improve the
Community Recognition Awards.
6. REPORTING
The Committee shall report directly to Council through the Staff Liaison
appointed by the Chief Administrative Officer.
7. MEETING TIMES AND LOCATIONS
The Committee will meet on an as required basis to address various
aspects of the Community Recognition Awards, at the call of the Chair.
8. STAFF SUPPORT
The Chief Administrative Officer will appoint one or more appropriate
staff liaisons to provide technical support to the Committee.
The Legal and Legislative Services department will provide
administrative support services to the Committee.
CARRIED
2. Round Table Discussion
Re: Sponsorship
The Committee discussed various aspects of sponsorship for the Community
Recognition Awards, including:
• Sponsorship opportunities and ideas for the event;
• The nomination process and advertising ideas in order to attract more
nominations;
Community Recognition Review Advisory Committee Meeting Minutes
Tuesday, December 15, 2015 Page 4 of 4
• Potential signage for the event; and
• Potential sponsors providing materials for the Swag Bag.
The Committee also discussed the proposed branding of the Community
Recognition Awards, and agreed that the changes to the sponsorship levels as
discussed previously are appropriate.
6. INFORMATIONAL ITEMS
3. Extract from Council Meeting of December 8, 2015
Re: Community Recognition Review Ad Hoc Committee Meeting
Minutes of November 17, 2015
Moved by Brian North
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of December 8, 2015, regarding the
Community Recognition Review Ad Hoc Committee meeting minutes of
November 17, 2015, be received for information.
7. NEW BUSINESS
None
8. ADJOURNMENT
Moved by Tim Jones
Seconded by Diane Buchanan
THAT the meeting be adjourned at 4:08 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.