MINUTES - Community Recognition Review Advisory Committee - 20150929
TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD HOC COMMITTEE
MEETING MINUTES
Date: Tuesday, September 29, 2015
Time and Location: 3 p.m., Tannery Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes
(Vice Chair) (departed 3:54 p.m.), Diane Buchanan, Steve
Hinder, Tim Jones, Brian North, and Jo-anne Spitzer
Members Absent: None
Other Attendees: Councillor John Abel, Anthony Ierullo, Manager of Long
Range & Strategic Planning (arrived 3:04 p.m.), Jennifer
Norton, Web Services and Corporate Events Co-ordinator,
and Samantha Yew, Council/Committee Secretary
The Chair called the meeting to order at 3:03 p.m.
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. APPROVAL OF THE AGENDA
Moved by Brian North
Seconded by Tim Jones
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Community Recognition Review Ad Hoc Committee
Tuesday, September 29, 2015 Page 2 of 3
3. RECEIPT OF THE MINUTES
Moved by Jo-anne Spitzer
Seconded by Brian North
Community Recognition Review Ad Hoc Committee Meeting Minutes of
September 15, 2015
THAT the Community Recognition Review Ad Hoc Committee Meeting Minutes of
September 15, 2015, be received for information.
CARRIED
4. DELEGATIONS
None
5. MATTERS FOR CONSIDERATION
1. Round Table Discussion
The Committee discussion included the following concepts:
• Need for finding a better way to identify and recognize volunteers who are
eligible for five-, ten-, and fifteen-year volunteer service awards;
• Types of awards for time-based service;
• Ceremony options for volunteer service awards;
• Volunteer recognition throughout the year, and encouraging organizations
to recognize those who have shown exemplary volunteerism;
• Presentation of volunteer service awards at each organization’s Annual
General Meeting, with assistance from the Mayor or Members of Council;
• Naming of awards after past recipients and notable residents, and
importance of explaining background of award and why recipient is
receiving award;
• Need for Community Recognition Awards to be a community-focused
event and to align with the Town’s Strategic Plan, including a Parks and
Recreation component;
• Consideration of other Advisory Committees for awards such as Heritage,
Accessibility, and Economic Development;
• Importance of following procedure if there are any changes to the awards;
• Involvement of past Citizens of the Year in award selection process; and
• Involvement of Members of Council in presenting at the Community
Recognition Awards ceremony.
Community Recognition Review Ad Hoc Committee
Tuesday, September 29, 2015 Page 3 of 3
The Committee agreed that Town Hall is the preferred venue for the
Community Recognition Awards ceremony. Staff confirmed that the Town
Hall is currently booked for May 30, 2016, for the ceremony, and the Aurora
Seniors’ Centre is booked as a back-up venue. Staff indicated that any
changes suggested by the Committee would require Council approval, and
the Chair proposed that the Committee prepare a plan by November 10,
2015.
The Committee discussed various aspects of past formats and award
categories, and requested further information including areas of the Strategic
Plan that are pertinent to the Community Recognition Awards.
The Chair encouraged the Committee to consider the options for appropriate
award categories and event format in preparation for the next meeting.
6. INFORMATIONAL ITEMS
None
7. NEW BUSINESS
None
8. ADJOURNMENT
Moved by Steve Hinder
Seconded by Brian North
THAT the meeting be adjourned at 4 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.