AGENDA-Community Advisory Committee-20210415Town of Aurora
Community Advisory Committee
Meeting Agenda
Date:Thursday, April 15, 2021
Time:7:00 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Receipt of the Minutes
4.1.Community Advisory Committee Meeting Minutes of February 18, 2021 1
That the Community Advisory Committee meeting minutes of February
18, 2021, be received for information.
5.Delegations
Note: Anyone wishing to provide comment on an agenda item is encouraged to
visit www.aurora.ca/participation for guidelines on electronic delegation.
6.Matters for Consideration
6.1.Memorandum from Accessibility Advisor; Re: Engaged and Inclusive
Project
7
(Presentation to be provided by Kim Clark, Gazelle and Company, and
Erin Cerenzia, Manager, Neighbourhood Network)
That the memorandum regarding Engaged and Inclusive Project
be received; and
1.
That the Community Advisory Committee comments regarding
Engaged and Inclusive Project be received and referred to staff
for consideration and further action as appropriate.
2.
6.2.Memorandum from Manager, Library Square; Re: Library Square
Renaming Consultation
17
That the memorandum regarding Library Square Renaming
Consultation be received; and
1.
That the Community Advisory Committee comments regarding
possible names for Library Square be received and referred to
staff for consideration and further action as appropriate.
2.
7.Informational Items
8.Adjournment
1
Town of Aurora
Community Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, February 18, 2021
7:00 p.m.
Video Conference
Committee Members: Balpreet Grewal (Chair)
Laura Thanasse (Vice Chair)
Shivangi Bagga
Chris Gordon
Earl Cochrane
Denis Heng
Janet Mitchell
Jennifer Sault
Councillor Sandra Humfryes
Members Absent: Sera Weiss
Other Attendees: Techa Van Leeuwen, Director of Corporate Services
John Firman, Manager, Business Support Services
Lisa Warth, Manager, Recreation
Erin Hamilton, Sport & Community Development Specialist
Michael Bat, Traffic/Transportation Analyst
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Council/Committee Coordinator called the meeting to order at 7:03 p.m.
Page 1 of 18
2
The Committee welcomed Councillor Sandra Humfryes, and new members
Shivangi Bagga and Earl Cochrane.
Balpreet Grewal assumed the Chair at 7:06 p.m.
2. Appointment of Chair and Vice Chair
Moved by Laura Thanasse
Seconded by Janet Mitchell
That Balpreet Grewal be elected as Chair for Year 2021 of the Community
Advisory Committee (2018-2022 Term).
Carried
Moved by Janet Mitchell
Seconded by Jennifer Sault
That Laura Thanasse be elected as Vice Chair for Year 2021 of the Community
Advisory Committee (2018-2022 Term).
Carried
3. Approval of the Agenda
Moved by Laura Thanasse
Seconded by Chris Gordon
That the agenda as circulated by Legislative Services, be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
A declaration of interest was made by Chris Gordon under Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50, respecting Item 7.2 Memorandum from Sports
and Community Specialist; Re: Sports Plan Status Report 1, due to current
affiliation with the sport organization Aurora Diggers Girls Softball Association.
Mr. Gordon did not participate in any discussion or voting on Item 7.2.
5. Receipt of the Minutes
5.1 Community Advisory Committee Meeting Minutes of November 19, 2020
Page 2 of 18
3
Moved by Earl Cochrane
Seconded by Janet Mitchell
That the Community Advisory Committee Meeting Minutes of November
19, 2020, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Manager, Business Support; Re: Update - Sports Field
Development Strategy
Staff provided an overview of the memorandum providing an update on
the study conducted for the development of a sports field development
strategy. Staff further reviewed the recommendations from the complete
study indicating areas of focus, priority, and the next steps. The
Committee provided feedback and inquired if sufficient outdoor fields
would be secured through the partnerships with schools and if alternate
acquisition of lands would be necessary, and staff provided clarification.
The Committee inquired if partnership with the public or private school
boards would impact the existing school extra-curricular activities, and
staff indicated that they would not be impacted.
The Committee further inquired about the process of evaluating current
sports fields for potential upgrades for improvements and enhancing field
utilization, and staff noted that the process is dependent on the sports
field and involves internal, public, and user group consultation accordingly.
The Committee noted the demand for indoor facilities and outdoor sports
fields during off-season, and staff indicated that further assessment is
forthcoming dependent on the outcome of future partnerships with the
schools.
The Committee and staff discussed about the ongoing communication
process with user groups including the involvement of parasport and
Special Olympic user groups in this study. The Committee referred to the
impact on engagement with the user groups due to the ongoing pandemic
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4
and staff indicated that continuous engagement is ongoing noting
responses have been affected due to the organizational impacts to the
user groups.
Moved by Laura Thanasse
Seconded by Councillor Humfryes
1. That the memorandum regarding Update - Sports Field Development
Strategy and the Executive Summary be received; and
2. That the Community Advisory Committee comments regarding the
Sports Field Development Strategy be received and referred to staff for
consideration and further action as appropriate.
Carried
7.2 Memorandum from Sports and Community Development Specialist; Re:
Sports Plan Status Report 1
Erin Hamilton, Sports and Community Development Specialist, presented
an overview of the Sport Plan progress highlighting the eight key Sport
Plan priorities identified following a review of the Sport Plan
recommendations through consultation with local sport organizations and
provided details of the ongoing implementation efforts. The presentation
included the gender equity report providing next steps in addressing gaps
for women and girls in sport, resources and guidance to support sport in
the community, changes in execution methods due to the impact of the
COVID-19 pandemic and alternate forms of communication, efforts in
prioritizing sport tourism, and future engagement opportunities through
Mayor's Roundtable of Sport meetings.
The Committee provided feedback regarding the sport plan
implementation efforts and inquired about the opportunities for sports
grants, and staff indicated that as the implementation efforts within
various focus groups materialize, opportunities for grants would be
assessed accordingly. The Committee sought clarification about the
future delivery of initiatives to ensure individuals can safely return to sport
and physical activity. Staff noted that return to safe sport guidelines and
procedures have been provided to user groups and noted that depending
on the Provincial orders, the implementation process and planning
continues to evolve.
Page 4 of 18
5
The Committee and staff further discussed about the possibility of
consolidation and collaboration of sports groups within the community to
enhance opportunities to improve program delivery and encourage multi-
sport participation.
Moved by Councillor Humfryes
Seconded by Laura Thanasse
1. That the memorandum regarding Sport Plan Status Report 1 be
received; and
2. That the Community Advisory Committee comments regarding the
Sport Plan Status Report 1 be received and referred to staff for
consideration and further action as appropriate.
Carried
7.3 Memorandum from Traffic and Transportation Analyst; Re: Henderson Drive
and Lee Gate Pedestrian Crossover
Staff provided a brief overview of the memorandum outlining the details of
the recently installed pedestrian crossover at the Henderson Drive and Lee
Gate intersection and the criteria for the pedestrian crossover warrant
analysis. The Committee referred to a resident's concern regarding the
malfunctioning flashing beacon and staff indicated that any concerns of
non-compliance since the installation were addressed by the contractor. It
was mentioned that York Region Police has been contacted to ensure
enforcement measures are implemented at the intersection. The
Committee suggested that installation of additional signs prior to the
subject intersection or area indicating any such new additions should be
considered in future projects.
Moved by Laura Thanasse
Seconded by Shivangi Bagga
1. That the memorandum regarding the Henderson Drive & Lee Gate
pedestrian crossover be received; and
2. That the Community Advisory Committee comments regarding
Henderson Drive pedestrian crossover at Lee Gate be received and
referred to staff for consideration and further action as appropriate.
Carried
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6
8. Informational Items
None.
9. Adjournment
Moved by Earl Cochrane
Seconded by Laura Thanasse
That the meeting be adjourned at 8:31 p.m.
Carried
Page 6 of 18
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Corporate Services
_______________________________________________________________________________________
Re: Engaged and Inclusive Project
To: Community Advisory Committee
From: Mateusz Zawada, Accessibility Advisor
Date: April 15, 2021
_______________________________________________________________________________________
Recommendations
1. That the memorandum regarding Engaged and Inclusive Project be received; and
2. That the Community Advisory Committee comments regarding Engaged and
Inclusive Project be received and referred to staff for consideration and further action
as appropriate.
Background
Received at the General Committee Meeting on November 5, 2019, Ms. Cerenzia
introduced Ms. Clark and presented an overview of the collaborative project to involve
Aurora, East Gwillimbury, and Newmarket to create engaged, inclusive, and connected
communities. Ms. Clark outlined the purpose of the project being a deep dive into the
demographics of the three communities involved. She provided details of the study
including looking at shared challenges, developing an integrated approach and
conducting research to avoid duplication and finding efficiencies, key deliverables, and
requested Members of Council to support the project.
The Engaged, Inclusive Project initiative will be a collaborative approach across the
three municipalities in North York Region with Neighbourhood Network as Lead
Community Partner. Leveraging the strength of Neighbourhood Network’s leadership in
engagement and understanding of our communities, while also building on the N6
communities’ historical strength of collaboration on shared issues, while valuing and
recognizing different needs in each. This initiative will be:
Looking at shared challenges and opportunities
Taking an integrated approach to avoid duplication and find efficiencies
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Engaged and Inclusive Project
April 15, 2021 Page 2 of 2
Researching the specific needs of each individual community where growth,
increased development and change is rapid
Attachments
Engaged, inclusive communities presentation
Page 8 of 18
Engaged, inclusive communities
Building towards increased
inclusion in our communities
FEB
2021
Page 9 of 18
Page 10 of 18
…why
York Region Our communities
•Lack of specific data
•Our communities are
changing
•We want to engage
meaningfully with our
communities
•Gain better understanding
of our communities
•Growth and opportunity
Page 11 of 18
…why
•Engage more effectively
•Inform program and policy
development
•Ensure reflective and
inclusive communications
and engagement
•Provide deeper connection
and engagement
•Encourage growth,
economic opportunity and
sense of community
belonging
Page 12 of 18
…what
A collaborative project focused on better
understanding of our communities and
inclusive engagement
Page 13 of 18
…what
•A summary report that will:
–Look a t creatingbetter understanding of
communities and at shared challenges and
opportunities
–Leverage an integrated approach across 3
municipalities led by a Neighbourhood Network
–Look at the specific needs of each individual
community where growth, increased development
and change is rapid
Page 14 of 18
…the work –3 areas
•Community Snapshot
–Snapshot demographic
information within 3
communities based on 2016
census data (based on York
Region snapshots)
•Municipal Action/Opportunity
–Summary of work at
municipalities
•Promising practice and
successes
•Gaps and opportunities
•Promising practices in other
communities
•Community Based Activity
–Engaging with community
based organizations and
community leaders to:
•Create better
understanding of inclusive
community work and
opportunities
•To build a Listing of
organizations and
stakeholders around
inclusion
Page 15 of 18
…in closing
•What next?
Page 16 of 18
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Library Square Renaming Consultation
To: Community Advisory Committee
From: Phil Rose, Manager of Library Square
Date: April 15, 2021
Recommendation
1. That the memorandum regarding Library Square Renaming Consultation be received;
and
2. That the Community Advisory Committee comments regarding possible names for
Library Square be received and referred to staff for consideration and further action
as appropriate.
Background
The name Library Square has been associated with the parcel of property that currently
encompasses the Aurora Public Library and the heritage schoolhouse at 22 Church St.
since at least 1991. Library Square continues to be used to describe this parcel of land,
as well as the capital construction project currently underway.
While the Aurora Public Library remains a key stakeholder, the project has evolved in
such a way that the name Library Square no longer captures the full extent of its cross-
sectoral and collaborative nature. Since 2018, Town staff have been working to identify
a new name for the property that encompasses the Library, 22 Church St. (Aurora
Museum & Archives and Aurora Cultural Centre), including the new addition, the sky
bridge, and outdoor square. Efforts have included soliciting online public feedback and
hosting a series of workshops with internal staff, Mayor and Council.
Analysis
Staff have consolidated the data received to date, conducted research into other similar
projects, and will be bringing forward a recommended new name plus an additional
Page 17 of 18
Library Square Renaming Consultation
April 15, 2021 Page 2 of 2
alternative for Council’s consideration in May 2021. In selecting a new name, staff are
consulting the implementation process established in the Public Facilities Renaming
Policy (2002), which proposes that the Town seek the input of various stakeholders.
As such, during the April 15, 2021 meeting of the Community Advisory Committee, the
Manager of Library Square will present five name suggestions for Library Square and
will seek the Committee’s feedback at that time.
In considering the names to be presented, Committee members are asked to think
about whether each name meets the following criteria:
Is reasonably short and easy to pronounce, spell and remember;
Considers the cultural context and heritage of Aurora while also taking into
account the changing nature of the community and shifts in demographics;
Conveys that the new space will be home to arts and culture activities but will
also be a family-friendly community complex that is vital to economic
development and downtown revitalization;
Reflects the types of services, programs and partnerships that will occur at the
new and existing spaces;
Can be translated into an appealing visual identity and brand that can be used for
marketing and promotion.
Attachments
None
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