AGENDA - Community Advisory Committee - 20190620
Community
Advisory Committee
Meeting Agenda
Thursday, June 20, 2019
7 p.m.
Holland Room
Aurora Town Hall
Public Release
June 13, 2019
Town of Aurora
Community Advisory Committee
Meeting Agenda
Date: Thursday, June 20, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Community Advisory Committee Meeting Minutes of May 2, 2019
Recommended:
That the Community Advisory Committee meeting minutes of May 2, 2019, be
received for information.
4. Delegations
5. Consideration of Items
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019 Page 2 of 2
1. Memorandum from Manager, Recreation
Re: Aquatic Facility Feasibility Study
Presentation to be provided by Stuart Isaac, President, Isaac Sports Group.
Recommended:
1. That the memorandum regarding Aquatic Facility Feasibility Study be
received for information.
2. Memorandum from GIS Infrastructure Analyst
Re: Community Energy Plan (CEP) – Stakeholder Working Group
Recommended:
1. That the memorandum regarding Community Energy Plan (CEP) –
Stakeholder Working Group be received; and
2. That the Community Advisory Committee nominate one member to
participate in the Community Energy Plan’s Stakeholder Working Group
(SWG).
6. Informational Items
7. Adjournment
Town of Aurora
Community Advisory Committee
Meeting Minutes
Date: Thursday, May 2, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Barry Bridgeford, Councillor Rachel Gilliland, Chris Gordon,
Balpreet Grewal, Denis Heng, Councillor Harold Kim, Chris
MacEachern, Janet Mitchell and Sera Weiss
Members Absent: Jennifer Sault
Other Attendees: Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Michael Bat, Traffic Analyst, Michael de
Rond, Town Clerk
The Town Clerk called the meeting to order at 7 p.m.
The delegation from the Town Clerk took place before the Chair and Vice-Chair were
selected.
Appointment of Committee Chair and Vice Chair
Moved by Councillor Gilliland
Seconded by Chris Gordon
Carried
That Sera Weiss be appointed as Chair of the Community Advisory Committee.
Moved by Councillor Kim
Seconded by Councillor Gilliland
That Denis Heng be appointed Vice-Chair of the Community Advisory Committee.
Carried
Sera Weiss assumed the Chair at 7:20 p.m.
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Minutes
Page 1 of 5
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 2 of 5
Introductions were made around the table.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
None
4. Delegations
(a) Michael de Rond, Town Clerk
Re: Advisory Committee Member Education and Training
Mr. de Rond presented an overview of the roles and responsibilities of an
advisory committee, committee members, the chair, and staff. He noted the
importance of an advisory committee as a tool for civic engagement and
highlighted various aspects of procedure, including the Town’s Procedure By-
law and the new Code of Conduct for Local Boards.
5. Matters for Consideration
1. CAC19-001 – Community Engagement Policy Report
Staff provided a brief overview of the report. The Committee and staff
discussed about the evolution of the Policy including measuring the quality of
the community engagement, community participation levels, various social
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Minutes
Page 2 of 5
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 3 of 5
media tools to receive feedback and the community engagement framework.
Moved by Denis Heng
Seconded by Balpreet Grewal
1. That Report No. CAC19-001 be received; and
2. That the Community Advisory Committee provide staff with comments on
attached Community Engagement Policy to be incorporated into a report
to General Committee.
Carried
2. PDS19-043 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions
Staff provided a brief overview of the report and the history of the matter. The
Committee and staff discussed about how the area is currently navigated by
the community, the feedback received from the school board and parents of
students attending the school, and alternative options to access the school
including a kiss-n-ride and utilizing the nearby path or trail. It was suggested
that further discussions regarding the matter be facilitated with the school
board and parents of students attending the school. The Committee stressed
the importance of an ultimate solution that improves the current situation and
is beneficial to all parties.
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. PDS19-043 be received; and
2. That the Committee provide comments and input on the following
recommendations to be incorporated into a report for General Committee:
a) That pedestrian connection between Aurora Heights Public School
and Aurora Community Centre not be implemented; and
b) That layby parking on the east side of Tecumseh Drive along the
frontage of Aurora Heights Public School not be implemented; and
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Minutes
Page 3 of 5
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 4 of 5
c)That removing the existing parking restrictions on the east side of
Tecumseh Drive along the frontage of Aurora Heights Public School
not be implemented; and
d)That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the south and east sides of Kitimat Crescent from a point
nine metres south of the beginning of curb return to a point nine
metres east of the end of curb return adjacent to house # 25.
Carried
3.PDS19-044 – Stop Control Removal at Corbett Cres and Cossar Dr
Staff provided a brief overview of the report. The Committee inquired about the
history of the matter and the possibility of relocating the community mailbox or
inclusion of a second stop sign. The Committee inquired about how similar
situations regarding stop control removals were handled in the past, and
suggested that a communication program to facilitate change management in
the area could be developed.
Moved by Janet Mitchell
Seconded by Barry Bridgeford
1.That Report No. PDS19-044 be received; and
2.That the Committee provide comments and input on the following
recommendations to be incorporated into a report to General Committee:
a)That potential for removal of the stop sign and stop line on Corbett
Crescent at Cossar Drive be considered; and
b)That the existing crosswalk lines on Corbett Crescent at Cossar Drive
be maintained and install additional warning signage.
Carried
6.Informational Items
None
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Minutes
Page 4 of 5
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 5 of 5
7. Adjournment
Moved by Councillor Gilliland
Seconded by Janet Mitchell
That the meeting be adjourned at 8:27 p.m.
Carried
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Minutes
Page 5 of 5
Memorandum
Date: June 20, 2019
To: Community Advisory Committee
From: Lisa Warth, Manager, Recreation
Re: Aquatic Facility Feasibility Study
Recommendation
1. That the memorandum regarding Aquatic Facility Feasibility Study be received
for information.
Background
The Town of Aurora has engaged Isaac Sports Group as a consultant to undertake an
aquatics feasibility study.
The need for this study was identified through conversations with aquatic user groups,
staff, the Parks and Recreation Master Plan, and other inputs. The study aims to identify
whether additional aquatic facilities are required to serve the Town of Aurora, and if so,
what features any new facilities should have, how it should operate and what would be the
potential uses of the facility.
The consultant, Stuart Isaac, will be in attendance and will speak to the study goals and
objectives including:
• Methodology
o Analysis of existing Aurora facilities, programs, operating costs
o Identification of community needs and opportunities
o Market analysis
o User group and community engagement
• Program Development
o Community programs and resident use
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4765
Email: lwarth@aurora.ca
www.aurora.ca
Town of Aurora
Community Services
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 1
Page 1 of 2
Aquatic Facility Feasibility Study
June 20, 2019 Page 2 of 2
o Expanded, enhanced and new programs
o Aquatic partners and user group needs and opportunities
o Event opportunities
o Impact and integration with existing Aurora aquatic facilities
• Design Options
o Range of options
• Site Options
o Stand-alone facility
o Expansion or link to existing facilities
• Financial Operating Analysis
o Operating costs for each option
o Revenue streams and opportunities for each option
o Opportunities for reducing costs and increasing revenue
o Long Term Capital maintenance and replacement
o Economic impact
o Management and staffing review
• Final Report
o Report and backup
o Community educational materials and presentations on study and options
Staff would like the committee to be aware of this important study and have an opportunity
to provide comment or ask questions on the methodology of the study as presented. The
anticipated completion date for the study is August 2019 and staff will report back to the
Community Advisory Committee with the final study at a later meeting.
Attachments
None
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 1
Page 2 of 2
Memorandum
Date: June 20, 2019
To: Community Advisory Committee
From: Jennifer Schoutsen, GIS Infrastructure Analyst
Re: Community Energy Plan (CEP) – Stakeholder Working Group
Recommendation
1. That the memorandum regarding Community Energy Plan (CEP) – Stakeholder
Working Group be received; and
2. That the Community Advisory Committee nominate one member to participate in
the Community Energy Plan’s Stakeholder Working Group (SWG).
Executive Summary
The purpose of this memorandum is to request Community Advisory Committee to
nominate one Committee member to sit on the Community Energy Plan’s Stakeholders
Working Group.
• A CEP is a comprehensive long-term plan to improve energy efficiency, reduce
energy consumption and greenhouse gas (GHG) emissions, foster green energy
solutions and support economic development.
• The Stakeholders Working Group (SWG) includes members with a diverse range
of perspectives.
• The SWG will contribute to the CEP through the course of the project.
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4358
Email: jschoutsen@aurora.ca
www.aurora.ca
Town of Aurora
Planning and Development
Services
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 2
Page 1 of 4
Community Energy Plan (CEP) – Stakeholder Working Group
June 20, 2019 Page 2 of 4
Background
The Community Energy Plan started in May 2019 with the Stage 1 of the Plan, which is
“Stakeholder and Community Engagement”. Public Consultation will provide interested
internal and external stakeholders and members of the public with an opportunity to
learn about, and participate in, the development of the CEP through interesting and
interactive techniques both online and in-person. Stakeholder and community
engagement will occur through all stages of the CEP process.
Analysis
A CEP is a comprehensive long-term plan to improve energy efficiency, reduce
energy consumption and greenhouse gas (GHG) emissions, foster green energy
solutions and support economic development.
The CEP will support Aurora’s efforts to better understand its local energy needs,
identify opportunities for energy efficiency and clean energy, and develop plans to meet
these goals. As a result, Aurora’s CEP will:
• Assess the community’s energy use and GHG emissions;
• Identify opportunities to conserve, improve energy efficiency and reduce GHG
emissions;
• Consider impact of future growth and options for local clean energy generation;
and
• Support local economic development.
The Stakeholders Working Group (SWG) includes members with a diverse range
of perspectives
The SWG engages stakeholders at key milestones throughout the project to ensure that
those with direct responsibility for action are empowered to contribute to the overall
direction and desired outcomes for the project and that the general public is aware of
the project, its relevance to residents, and are provided with opportunities to contribute
to the CEP.
The Town and its Consultant (LURA Consulting) will work together to identify and recruit
members from a diverse range of perspectives to participate in the SWG and ultimately
to become long-term champions for the CEP. The SWG will provide opportunities for all
key stakeholders to discuss the development of the CEP including vision, goals,
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 2
Page 2 of 4
Community Energy Plan (CEP) – Stakeholder Working Group
June 20, 2019 Page 3 of 4
baseline conditions, future scenarios and targets, recommended strategies and
implementation considerations.
The SWG includes members such as:
• Alectra Utilities
• Enbridge Gas Distribution Inc.
• York Region
• Building Industry and Land Development (BILD) GTA
• York Region District School Board (YRDSB)
• York Catholic District School Board (YCDSB)
• Windfall Ecology Centre
• Aurora Community Advisory Committee (CAC)
• Lake Region Conservation Authority (LSRCA)
• Toronto Region Conservation Authority (TRCA)
In addition, staff proposes that one Community Advisory Committee member participate
in the Stakeholders Working Group throughout the development of the Plan.
The SWG will contribute to the CEP through the course of the project
It is anticipated that the SWG will meet up to five times through the course of the
project, from June 2019 to December 2020 as follows:
• Meeting #1: Overview, introduction and role of the advisory group and project
overview and background. Thursday June 27th, 2019 4:00 - 6:00 p.m., Leksand
Room, 1st Floor, Aurora Town Hall
• Meeting #2: Review baseline, desired outcomes and goals for the CEP and
stablish a Vision, Principle and Goals. October/November 2019
• Meeting #3: Future scenario planning and potential strategies. February/March
2020
• Meeting #4: Implementation approach and strategy. May/June 2020
• Meeting #5: Draft CEP review. September/October 2020
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 2
Page 3 of 4
Community Energy Plan (CEP) – Stakeholder Working Group
June 20, 2019 Page 4 of 4
Link to Strategic Plan
This memorandum supports the Strategic Plan goal of Supporting an Exceptional
Quality of Life for All through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
Invest in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads,
emergency services and accessibility.
Conclusions
The purpose of this memorandum is to request Community Advisory Committee to
nominate one Committee member to sit on the Community Energy Plan’s Stakeholders
Working Group and to participate throughout the course of the project from June 2019
to December 2020.
Attachments
None
Community Advisory Committee Meeting Agenda
Thursday, June 20, 2019
Item 2
Page 4 of 4