MINUTES - Community Advisory Committee - 20190502
Town of Aurora
Community Advisory Committee
Meeting Minutes
Date: Thursday, May 2, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Barry Bridgeford, Councillor Rachel Gilliland, Chris Gordon,
Balpreet Grewal, Denis Heng, Councillor Harold Kim, Chris
MacEachern, Janet Mitchell and Sera Weiss
Members Absent: Jennifer Sault
Other Attendees: Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Michael Bat, Traffic Analyst, Michael de
Rond, Town Clerk
The Town Clerk called the meeting to order at 7 p.m.
The delegation from the Town Clerk took place before the Chair and Vice-Chair were
selected.
Appointment of Committee Chair and Vice Chair
Moved by Councillor Gilliland
Seconded by Chris Gordon
That Sera Weiss be appointed as Chair of the Community Advisory Committee
Carried
Moved by Councillor Kim
Seconded by Councillor Gilliland
That Denis Heng be appointed Vice-Chair of the Community Advisory Committee
Carried
Sera Weiss assumed the Chair at 7:20 p.m.
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 2 of 5
Introductions were made around the table.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
None
4. Delegations
(a) Michael de Rond, Town Clerk
Re: Advisory Committee Member Education and Training
Mr. de Rond presented an overview of the roles and responsibilities of an
advisory committee, committee members, the chair, and staff. He noted the
importance of an advisory committee as a tool for civic engagement and
highlighted various aspects of procedure, including the Town’s Procedure By-
law and the new Code of Conduct for Local Boards.
5. Matters for Consideration
1. CAC19-001 – Community Engagement Policy Report
Staff provided a brief overview of the report. The Committee and staff
discussed about the evolution of the Policy including measuring the quality of
the community engagement, community participation levels, various social
Community Advisory Committee Meeting Minutes
Thursday, May 2, 2019 Page 3 of 5
media tools to receive feedback and the community engagement framework.
Moved by Denis Heng
Seconded by Balpreet Grewal
1. That Report No. CAC19-001 be received; and
2. That the Community Advisory Committee provide staff with comments on
attached Community Engagement Policy to be incorporated into a report
to General Committee.
Carried
2. PDS19-043 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions
Staff provided a brief overview of the report and the history of the matter. The
Committee and staff discussed about how the area is currently navigated by
the community, the feedback received from the school board and parents of
students attending the school, and alternative options to access the school
including a kiss-n-ride and utilizing the nearby path or trail. It was suggested
that further discussions regarding the matter be facilitated with the school
board and parents of students attending the school. The Committee stressed
the importance of an ultimate solution that improves the current situation and
is beneficial to all parties.
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. PDS19-043 be received; and
2. That the Committee provide comments and input on the following
recommendations to be incorporated into a report for General Committee:
a) That pedestrian connection between Aurora Heights Public School
and Aurora Community Centre not be implemented; and
b) That layby parking on the east side of Tecumseh Drive along the
frontage of Aurora Heights Public School not be implemented; and
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Thursday, May 2, 2019 Page 4 of 5
c) That removing the existing parking restrictions on the east side of
Tecumseh Drive along the frontage of Aurora Heights Public School
not be implemented; and
d) That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the south and east sides of Kitimat Crescent from a point
nine metres south of the beginning of curb return to a point nine
metres east of the end of curb return adjacent to house # 25.
Carried
3. PDS19-044 – Stop Control Removal at Corbett Cres and Cossar Dr
Staff provided a brief overview of the report. The Committee inquired about the
history of the matter and the possibility of relocating the community mailbox or
inclusion of a second stop sign. The Committee inquired about how similar
situations regarding stop control removals were handled in the past, and
suggested that a communication program to facilitate change management in
the area could be developed.
Moved by Janet Mitchell
Seconded by Barry Bridgeford
1. That Report No. PDS19-044 be received; and
2. That the Committee provide comments and input on the following
recommendations to be incorporated into a report to General Committee:
a) That potential for removal of the stop sign and stop line on Corbett
Crescent at Cossar Drive be considered; and
b) That the existing crosswalk lines on Corbett Crescent at Cossar Drive
be maintained and install additional warning signage
Carried
6. Informational Items
None
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Thursday, May 2, 2019 Page 5 of 5
7. Adjournment
Moved by Councillor Gilliland
Seconded by Janet Mitchell
That the meeting be adjourned at 8:27 p.m.
Carried