MINUTES - Accessibility Advisory Committee - 20200610
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, June 10, 2020
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair), Hailey Reiss (Vice Chair), Matthew
Abas, Max Le Moine, Jo-anne Spitzer, Rachelle Stinson, and
Mayor Mrakas (ex-officio)
Members Absent: Councillor Gilliland
Other Attendees: Mat Zawada, Accessibility Advisor, Ishita Soneji, Council/
Committee Coordinator
This meeting was held electronically as per Section 20.1 of the Town's Procedure By-
law No. 6228-19, as amended, due to the COVID-19 State of Emergency.
The Chair called the meeting to order at 7:04 p.m.
1. Approval of the Agenda
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of March 11, 2020
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 10, 2020 Page 2 of 6
Moved by Matthew Abas
Seconded by Rachelle Stinson
That the Accessibility Advisory Committee meeting minutes of March 11, 2020, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
The Committee consented to consider the items in the following order: Items 1, 3, 4, 2,
and 5.
1. Memorandum from Accessibility Advisor
Re: Accessibility Advisory Committee Input and Comments for Site
Plan Application SP(EX)-2020-03 (Submission #1), 15900 Bayview
Avenue
Staff provided an overview of the application and reviewed the comments
provided to the Planner by the Accessibility Advisor on behalf of the
Committee. The Committee reviewed the site plan and discussed any
additional accessibility standards to be considered as a part of the application.
Moved by Max Le Moine
Seconded by Rachelle Stinson
1. That the memorandum regarding Accessibility Advisory Committee Input
and Comments for Site Plan Application SP(EX)-2020-03 (Submission #1),
15900 Bayview Avenue, be received; and
2. That the Committee supports the comments previously submitted by the
Accessibility Advisor and the following additional comment regarding the
Site Plan Application be considered by staff:
(a) Request to consider using two regular parking spots to create one
temporary barrier-free parking spot.
Carried
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 10, 2020 Page 3 of 6
2. Memorandum from Accessibility Advisor
Re: Accessibility Advisory Committee Input and Comments for Site
Plan Application SP-2020-02 (Submission #1), 15516 Leslie Street
Staff provided an overview of the application and reviewed the comments
provided to the Planner by the Accessibility Advisor on behalf of the
Committee. The Committee reviewed the site plan and discussed any
additional accessibility standards to be considered as a part of the application.
Moved by Hailey Reiss
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Accessibility Advisory Committee Input
and Comments for Application SP-2020-02 (Submission #1), 15516 Leslie
Street, be received; and
2. That the Accessibility Advisory Committee supports the comments
previously submitted by the Accessibility Advisor and the following
additional comments regarding the Site Plan Application be considered by
staff:
(a) Request to consider emergency phones to be made available in the
greeneries; and
(b) Request to consider installation of emergency evacuation chairs for
staircases.
Carried
3. Memorandum from Accessibility Advisor
Re: Accessibility Advisory Committee Input and Comments for Site Plan
Application SPM-2020-01 (Submission #1), 1540 Wellington Street
East
Staff provided an overview of the application and reviewed the comments
provided to the Planner by the Accessibility Advisor on behalf of the
Committee. The Committee reviewed the site plan and discussed any
additional accessibility standards to be considered as a part of the application.
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 10, 2020 Page 4 of 6
1. That the memorandum regarding Accessibility Advisory Committee Input
and Comments for Site Plan Application SPM-2020-01 (Submission #1),
1540 Wellington Street East, be received; and
2. That the Accessibility Advisory Committee supports the comments
previously submitted by the Accessibility Advisor and the following
additional comment regarding the Site Plan Application be considered by
staff:
(a) Request to consider providing curb depressions on the northern
exterior path of travel.
Carried
4. Memorandum from Planner
Re: Site Plan Application, 5011097 Ontario Inc., 150 Addison Hall Circle,
Block 12, Plan 65M-4650, File Number: SP-2020-03 (1st submission)
Staff provided an overview of the application and the Committee reviewed the
site plan and discussed the accessibility standards to be considered as part of
the application.
Moved by Matthew Abas
Seconded by Jo-anne Spitzer
1. That the Site Plan Application, 5011097 Ontario Inc., 150 Addison Hall
Circle, Block 12, Plan 65M-4650, File Number: SP-2020-03 (1st
Submission), be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request for automatic door openers at all public access locations
including proper timed door delays; and
(b) Request that barrier-free parking spaces are designated with
accessibility vertical signage and pavement markings; and
(c) Request to consider installation of crosswalk along exterior path of
travel on opposite sides of the streets; and
(d) Request for accessible seating to be provided in the waiting area; and
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 10, 2020 Page 5 of 6
(e) Request to provide assistive listening devices in the boardroom; and
(f) Request to install proper tactile indicators at the proposed staircases.
Carried
5. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
Staff provided a status update on the Capital Projects including completion of
the lighting system installation along Lambert Wilson park trail, installation of
audible pedestrian signals at various intersections, and pool pod installation at
the Stronach Aurora Recreation Complex. Staff provided an update on the
facility accessibility design standards project noting that adequate procurement
process in ongoing.
The Committee expressed concerns regarding inadequate accessibility
standards at various commercial parking lots around Town such as lack of an
accessible lane, inadequate barrier free parking spot, and debris in accessible
parking spots, and staff agreed to follow up. The Committee and staff
discussed about the Committee’s options in approaching and raising the
ongoing concerns with property owners and responsible patrons.
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
Carried
6. Informational Items
6. Accessibility Advisory Committee Operational Budget
Staff provided a breakdown of the accessibility operational budget noting that
various projects with allocated budgets have not been invoiced due to the
delays caused by the COVID-19 pandemic and noted that cost exploration is
ongoing for projects without a budget allocation. It was mentioned that staff
would begin preparation for the sensory tent project for a future event including
purchasing the items as discussed at previous meetings and the Committee
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 10, 2020 Page 6 of 6
was in agreement with the allocated budget for the project.
Moved by Matthew Abas
Seconded by Rachelle Stinson
1. That the Accessibility Advisory Committee Operational Budget be received
for information.
Carried
6. Adjournment
Moved by Hailey Reiss
Seconded by Max Le Moine
That the meeting be adjourned at 8:34 p.m.
Carried