AGENDA - Accessibility Advisory Committee - 20200212Accessibility
Advisory Committee
Meeting Agenda
Wednesday, February 12, 2020
7 p.m.
Holland Room
Aurora Town Hall
Public Release
February 5, 2020
Town of Aurora
Accessibility Advisory Committee
Meeting Agenda
Date: Wednesday, February 12, 2020
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of November 13, 2019
Recommended:
That the Accessibility Advisory Committee meeting minutes of November 13,
2019, be received for information.
4. Delegations
5. Matters for Consideration
1. Memorandum from Planner
Re: Application for Site Plan Amendment (2nd Submission)
Aurora United Church
15186 Yonge Street, 55 & 57 Temperance Street, 12 & 16 Tyler Street
File Number: SP-2018-02
Related Files: OPA-2016-05 & ZBA-2016-13 (Approved)
(Full-size drawings will be available at the meeting.)
Accessibility Advisory Committee Meeting Agenda
Wednesday, February 12, 2020 Page 2 of 3
Recommended:
1. That the memorandum regarding Application for Application for Site Plan
Amendment (2nd Submission), Aurora United Church, 15186 Yonge Street,
55 & 57 Temperance Street, 12 & 16 Tyler Street, File number: SP-2018-
02, Related Files: OPA-2016-05 and ZBA-2016-13, be received; and
2. That the Accessibility Advisory Committee provide comment regarding the
Site Plan Amendment.
2. Memorandum from Planner
Re: Application for Site Plan Approval (1st Submission)
125 Englehard Drive
Luxury Railings Ltd.
Plan 10328 Lot 45 Pt lt 46 RP 65R8036 Part 2
File Number: SP-2019-11
(Full-size drawings will be available at the meeting.)
Recommended:
1. That the memorandum regarding Application for Site Plan Approval (1st
Submission), 125 Englehard Drive, Luxury Railings Ltd., Plan 10328 Lot
45 Pt lt 46 RP 65R8036 Part 2, File Number: SP-2019-11, be received;
and
2. That the Accessibility Advisory Committee provide comment regarding the
Site Plan Approval.
3. Memorandum from Planner
Re: Application for Official Plan Amendment, Zoning By-law
Amendment, and Draft Plan of Subdivision (3rd Submission)
306, 370, 434 & 488 St. John’s Sideroad West
File Numbers: OPA-2018-01, ZBA-2018-02 and SUB-2018-02
(Full-size drawings will be available at the meeting.)
Recommended:
1. That the memorandum regarding Application for Official Plan Amendment,
Zoning By-law Amendment, and Draft Plan of Subdivision (3rd
Submission), 306, 370, 434 & 488 St. John’s Sideroad West, File
Accessibility Advisory Committee Meeting Agenda
Wednesday, February 12, 2020 Page 3 of 3
Numbers: OPA-2018-01, ZBA-2018-02 and SUB-2018-02 be received;
and
2. That the Accessibility Advisory Committee provide comment regarding the
Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of
Subdivision.
4. Memorandum from Accessibility Advisor
Re: Special Events Sensory Room/Space
Recommended:
1. That the memorandum regarding Special Events Sensory Room/Space be
received; and
2. That the Accessibility Advisory Committee provide comments regarding
the Special Events Sensory Room/Space.
5. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
(Link to Accessibility Plan)
Recommended:
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
6. Informational Items
6. Memorandum from Accessibility Advisor
Re: 2019 Accessibility Compliance Report
Recommended:
1. That the memorandum regarding the 2019 Accessibility Compliance
Report be received for information.
7. Adjournment
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, November 13, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair), Hailey Reiss (Vice Chair), Matthew
Abas, Max Le Moine, Jo-anne Spitzer, Councillor Rachel
Gilliland
Members Absent: None
Other Attendees: Mat Zawada, Accessibility Advisor, Linda Bottos, Council/
Committee Coordinator
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
That the agenda as circulated by Legislative Services, with the following additional
item, be approved:
• Item 7 – Election of Chair and Vice Chair for Year 2020 of the Accessibility
Advisory Committee (2018-2022 Term)
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 1 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 13, 2019 Page 2 of 6
Accessibility Advisory Committee Meeting Minutes of October 2, 2019
Moved by Hailey Reiss
Seconded by Matthew Abas
That the Accessibility Advisory Committee meeting minutes of October 2, 2019, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Planner
Re: Site Plan Application, Regional Municipality of York, 242 St. John’s
Sideroad East, Aurora, Con 1 Pt Lot 86 RS65R2500 Part of Part 1
EXP 288904 Part 1, File Number: SP-2019-06
Staff provided an overview of the application noting that there would be no
public access to the building. The Committee reviewed the site plan and
discussed the accessibility standards to be considered as part of the
application.
Moved by Max Le Moine
Seconded by Matthew Abas
1. That the memorandum regarding Site Plan Application, Regional
Municipality of York, 242 St. John’s Sideroad East, Aurora, Con 1 Pt Lot
86 RS65R2500 Part of Part 1 EXP 288904 Part 1, File Number: SP-2019-
06 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request for automatic door openers at the main entrance of the
building; and
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 2 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 13, 2019 Page 3 of 6
(b) Request for tactile walking surface indicators at the top of the interior
staircase of the building.
Carried
2. Memorandum from Planner
Re: Site Plan Application (1st Submission), New Industrial Building
w/Office Space, 320 Industrial Parkway South, Lot 25, Plan M-2012,
File Number: SP-2019-07
Staff gave an overview of the application noting that interior drawings were not
yet available. The Committee reviewed the site plan and discussed the
accessibility standards to be considered as part of the application.
Moved by Councillor Gilliland
Seconded by Max Le Moine
1. That the memorandum regarding Site Plan Application (1st Submission),
New Industrial Building w/Office Space, 320 Industrial Parkway South, Lot
25, Plan M-2012, File Number: SP-2019-07 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application (1st Submission) be considered by staff:
(a) Request for an extra curb depression at the walkway on the east
elevation of the proposed building; and
(b) Request for an outdoor rest area with adaptable seating at the main
entrance of the proposed building; and
(c) Request for automatic door openers at all public access entry points
of the proposed building.
Carried
3. Memorandum from Senior Planner
Re: Site Plan Amendment Application (1st Submission), 16015 Bayview
Avenue, Part 1, Plan 65R-32530, File Number: SP-2019-08
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 3 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 13, 2019 Page 4 of 6
Staff provided an overview of the application, and the Committee reviewed the
site plan amendment and discussed the accessibility standards to be
considered as part of the application.
Moved by Hailey Reiss
Seconded by Rachel Weiss
1. That the memorandum regarding Site Plan Amendment Application (1st
Submission), 16015 Bayview Avenue, Part 1, Plan 65R-32530, File
Number: SP-2019-08, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Amendment Application (1st Submission) be considered by
staff:
(a) Request for the addition of a corresponding curb depression
associated with the access aisle on the east elevation of Building B;
and
(b) Request to consider extending the exterior accessible path of travel at
the south end of Building B, if the grading would allow, westward to
the sidewalk on Bayview Avenue.
Carried
4. Memorandum from Accessibility Advisor
Re: Accessibility Review Checklist – Site Plan
Staff gave a summary of the memorandum and provided a draft AAC Site Plan
Review checklist for review. The Committee and staff discussed various
aspects to be considered and added to the checklist including universal
washrooms, design requirements of accessibility signage, recommended
surface materials for exterior paths of travel, sensory room criteria, and snow
clearing. The Committee suggested making the checklist available as a
resource for local businesses. Staff agreed to follow up regarding the design of
accessibility signage and possible by-law provisions regarding snow clearing
and placement.
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 4 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 13, 2019 Page 5 of 6
Moved by Max Le Moine
Seconded by Matthew Abas
1. That the memorandum regarding Accessibility Review Checklist – Site
Plan be received; and
2. That the Accessibility Advisory Committee comments and suggestions
regarding the Accessibility Review Checklist – Site Plan be received and
referred to staff for consideration and action as appropriate.
Carried
5. Memorandum from Accessibility Advisor
Re: Special Events Sensory Room/Space
Staff gave an overview of the memorandum noting that Aurora is the first
municipality to offer a sensory room/space at special events. The Committee
and staff discussed various potential contacts and community organizations
that may wish to be involved and/or provide assistance regarding the provision
of a sensory room. The Committee made further suggestions regarding
options and resources for equipment and activities to be included, and inquired
about the possibility of seeking donations for a sensory room.
Moved by Hailey Reiss
Seconded by Matthew Abas
1. That the memorandum regarding Special Events Sensory Room/Space be
received; and
2. That the Accessibility Advisory Committee comments and suggestions
regarding the Special Events Sensory Room/Space be received and
referred to staff for consideration and action as appropriate.
Carried
6. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
The Committee requested an update and staff provided a brief overview of
items recently completed and those items in progress. The Committee inquired
about whether crosswalks may be included in the Accessibility Plan as a
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 5 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 13, 2019 Page 6 of 6
recommended accessibility item, and specifically referred to the need for a
crosswalk on Earl Stewart Drive at the sharp curve located between McMaster
Avenue and Pedersen Drive.
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
Carried
7. Election of Chair and Vice Chair for Year 2020 of the Accessibility
Advisory Committee (2018-2022 Term)
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
That John Lenchak be re-elected as Chair for Year 2020 of the Accessibility
Advisory Committee (2018-2022 Term).
Carried
Moved by John Lenchak
Seconded by Matthew Abas
That Hailey Reiss be re-elected as Vice Chair for Year 2020 of the
Accessibility Advisory Committee (2018-2022 Term).
Carried
6. Informational Items
None
7. Adjournment
Moved by Hailey Reiss
Seconded by Jo-anne Spitzer
That the meeting be adjourned at 8:18 p.m.
Carried
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Minutes Page 6 of 6
M- Aurora United Church –Internal Circulation SP02- 2018-03-29 (2nd Submission)
INTERNAL MEMORANDUM
DATE: January 10, 2020
TO: B. Butler, Planning and Development Services M. Bat, Engineering and Capital Delivery Heritage Planning S. Sample, Building Division B. Jakovina, Operational Services
J. McDonald, Central York Fire Services M. Zawada, Accessibility Advisor
FROM: Carlson Tsang, Planning and Development Services Re: Application for Site Plan Amendment Aurora United Church 15186 Yonge Street, 55 & 57 Temperance Street, 12 & 16 Tyler Street File Number: SP-2018-02 Related Files: OPA-2016-05 & ZBA-2016-13 (Approved) 2nd Submission
A 2nd submission has been made to the Planning and Development Services for the above noted site plan application to permit the construction of a new place of worship and 6 storey retirement home on the subject lands. Please find materials and documents submitted in support of the application. I would appreciate receiving your comments by February 21st, 2020. If I have not received your comments by the specified deadline, I will assume you have no comments or concerns on the proposed development. Should you have any questions, please contact me at extension 4349. Regards,
Carlson Tsang Planner Town of Aurora Planning and Development Services
100 John West Way Box 1000 Aurora, ON L4G 6J1 Phone: 905-727-3123 Ext. 4349 Email: ctsang@aurora.ca www.aurora.ca
Planning and Development Services
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 1 Page 1 of 16
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Prepared for:Prepared by:SHINING HILL ESTATES COLLECTION INC.SHINING HILL ESTATES - REVISED CONCEPT PLANNUNIT TYPEUNITSThis Plan May Plan Min.18.3m (60') Single Detached 42 40Min. 15.24m(50') Single Detached 49 52TOTAL9192Project No.: 15-2374Date: December 5 2019+*Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 3 Page 2 of 4
ADDITIONAL INFORMATIONSURVEYOR'S CERTIFICATEDate: April 23, 2018Project No.: 15-2374DateSCHEDULE OF LAND USEOWNER'S AUTHORIZATIONDRAFT PLAN OF Tel: (905) 513-0170 Markham, Ontario, L3R 6B3140 Renfrew Drive, Suite 201www.mgp.caKEY PLANPrepared for:Prepared by:Date Revision ByMay 22/19 Add BlocksDRDec. 5/19 Revise BlocksDRAS REQUIRED UNDER SECTION 51(17) OF THEPLANNING ACT, CHAPTER P.13(R.S.O. 1990).(a),(e),(f),(g),(j),(l) - As shown of the Draft Plan.(b),(c) - As shown on the Draft and Key Plan.(d) - Land to be used in accordance with the Schedule ofLand Use.(i) - Soil is fine clay loam.(h),(k) - Full municipal services to be provided.I hereby certify that the boundaries of the lands to be subdividedand their relationship to the adjacent lands are correctly shown.I hereby authorize Malone Given Parsons Ltd. to prepare andsubmit this Draft Plan of Subdivision to the Town of Aurora.SUBJECT PROPERTYLAND USEAREA (ha)LOT/BLOCKSUBDIVISIONOTHER LANDS Part of Lot 86, Concession 1Town of AuroraRegional Municipality of York1Future Residential Development7.952-3Landscape Buffer0.434Road Widening0.405Open Space0.696Storm Water Management Facility0.287Natural Heritage System1.28TOTAL11.03OWNED BY APPLICANTSHINING HILL ESTATE COLLECTION INC.NAngelo DeGasperisNeil A. LeGrowDateSee OriginalSee OriginalSee OriginalSee OriginalAccessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 3 Page 3 of 4
ADDITIONAL INFORMATIONSURVEYOR'S CERTIFICATEDate: April 23, 2018Project No.: 15-2374DateSCHEDULE OF LAND USEOWNER'S AUTHORIZATIONDRAFT PLAN OF Tel: (905) 513-0170 Markham, Ontario, L3R 6B3140 Renfrew Drive, Suite 201www.mgp.caKEY PLANPrepared for:Prepared by:Date Revision ByMay 22/19 Add BlocksDRDec. 5/19 Revise BlocksDRAS REQUIRED UNDER SECTION 51(17) OF THEPLANNING ACT, CHAPTER P.13(R.S.O. 1990).(a),(e),(f),(g),(j),(l) - As shown of the Draft Plan.(b),(c) - As shown on the Draft and Key Plan.(d) - Land to be used in accordance with the Schedule ofLand Use.(i) - Soil is fine clay loam.(h),(k) - Full municipal services to be provided.I hereby certify that the boundaries of the lands to be subdividedand their relationship to the adjacent lands are correctly shown.I hereby authorize Malone Given Parsons Ltd. to prepare andsubmit this Draft Plan of Subdivision to the Town of Aurora.SUBJECT PROPERTYLAND USEAREA (ha)LOT/BLOCKSUBDIVISIONOTHER LANDS Part of Lot 86, Concession 1Town of AuroraRegional Municipality of York1Future Residential Development7.952-3Landscape Buffer0.434Road Widening0.405Open Space0.696Storm Water Management Facility0.287Natural Heritage System1.28TOTAL11.03OWNED BY APPLICANTSHINING HILL ESTATE COLLECTION INC.NAngelo DeGasperisNeil A. LeGrowDateSee OriginalSee OriginalSee OriginalSee OriginalAccessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 3 Page 4 of 4
100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4212 Email: mzawada@aurora.ca www.aurora.ca
Memorandum
Date: February 12, 2020 To: Accessibility Advisory Committee
From: Mat Zawada, Accessibility Advisor
Re: Special events sensory room/space
Town of Aurora
Corporate Services
Recommendation
1. That the memorandum regarding Special events sensory room/space be
received; and
2. That the Accessibility Advisory Committee provide comments regarding the
Special events sensory room/space.
Background
As directed by the Accessibility Advisory Committee at its meeting on September 4,
2019, this memorandum provides information on the proposed sensory rooms/spaces to
be provided at future Town of Aurora special events.
The Town of Aurora offers many family-friendly events annually, such as the
Multicultural Festival, Haunted Forest and Aurora’s Christmas Market. For most, going
to an event is a thrill, but for some individuals with sensory processing issues, noisy
events may present a challenge. Sensory issues can involve both hyper-sensitive (over-
responsiveness) and hypo-sensitive (under-responsive) to a wide range of stimuli.
These can involve:
• Sights;
• Sounds;
• Smells;
• Tastes;
• Touch;
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 4 Page 1 of 2
Special events sensory room/space
February 12, 2020 Page 2 of 2
• Balance; and
• Body Awareness (Proprioception).
A sensory room is a space designed to help an individual with sensory issues learn to
regulate their brain’s negative reactions to external stimuli by developing coping skills
for these experiences. The Accessibility Advisor is working with the Special Events
team on providing accommodations for those with sensory needs or who may be
experiencing a sensory overload. In an effort to provide an accommodation at upcoming
events during 2020, there will be designated rooms offered to the public during events
to be used as a quiet space.
Staff have reached out to organizations for feedback in order to create a more
comprehensive multi- sensory room. The focus of gathering feedback with the
organizations was to gather information on what items or methods could be used at
designated quiet spaces that require little to no supervision, and can easily be
transported to be used at various locations. All recommendations Are being brought
back and presented at the Accessibility Advisory Committee meeting for final
comment.
Attachments None
Accessibility Advisory Committee Meeting Agenda Wednesday, February 12, 2020 Item 4 Page 2 of 2
Memorandum
Date: February 12, 2020
To: Accessibility Advisory Committee
From: Mat Zawada, Accessibility Advisor
Re: 2019 Accessibility Compliance Report
Recommendation
1.That the memorandum regarding 2019 Accessibility Compliance Report be
received for information.
Background
Ontario is the first province and one of the first jurisdictions in the world to enact specific
legislation establishing a goal and time-frame for accessibility. It is also the first
jurisdiction to legislate accessibility reporting and to establish standards so people with
disabilities can participate more actively in their communities.
Public sector organizations must submit an accessibility compliance report to confirm
that the current accessibility requirements have been met under the Accessibility for
Ontarians with Disabilities Act (A.O.D.A). Failure to complete the accessibility
compliance report could lead to facing enforcement which can include financial
penalties. On December 18, 2019, the Accessibility Advisor submitted the Town of
Aurora’s compliance report to the Province indicating that we are not in compliance with
A.O.D.A standards. Specifically, the compliance report indicates that the Town of
Aurora is not complying with all applicable requirements for the information and
communications standards in effect under the Integrated Accessibility Standards
Regulation. It will be the Town’s responsibility to submit an updated report if the
compliance status changes.
Attachments
2019 Accessibility Compliance Report
100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4212 Email: mzawada@aurora.ca www.aurora.ca
Town of Aurora
Corporate Services
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