MINUTES - Accessibility Adivsory Committee - 20200212
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, February 12, 2020
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair, arrived at 7:08 p.m.), Hailey Reiss
(Vice Chair), Matthew Abas, Max Le Moine, Rachelle
Stinson, and Councillor Rachel Gilliland
Members Absent: Jo-anne Spitzer
Other Attendees: Mat Zawada, Accessibility Advisor, Ishita Soneji, Council/
Committee Coordinator
The Vice Chair called the meeting to order at 7 p.m.
Staff welcomed new member, Rachelle Stinson to the Committee, and introductions
were made around the table.
1. Approval of the Agenda
Moved by Matthew Abas
Seconded by Councillor Gilliland
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of November 13, 2019
Accessibility Advisory Committee Meeting Minutes
Wednesday, February 12, 2020 Page 2 of 7
Moved by Max Le Moine
Seconded by Matthew Abas
That the Accessibility Advisory Committee meeting minutes of November 13,
2019, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Planner
Re: Application for Site Plan Amendment (2nd Submission), Aurora
United Church, 15186 Yonge Street, 55 & 57 Temperance Street, 12
& 16 Tyler Street, File Number: SP-2018-02, Related Files: OPA-
2016-05 & ZBA-2016-13 (Approved)
Staff provided an overview of the application and the Committee reviewed the
site plan and discussed the accessibility standards to be considered as part of
the application.
Moved by John Lenchak
Seconded by Councillor Gilliland
1. That the memorandum regarding Application for Application for Site Plan
Amendment (2nd Submission), Aurora United Church, 15186 Yonge Street,
55 & 57 Temperance Street, 12 & 16 Tyler Street, File number: SP-2018-
02, Related Files: OPA-2016-05 and ZBA-2016-13, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Amendment Application, specific to the Aurora United
Church, be considered by staff:
(a) Request to relocate barrier-free parking from the north lot of the
retirement residence to the parking lot attached to the church; and
(b) Request to install crosswalk from the communal bicycle parking to the
barrier-free church entrance; and
Accessibility Advisory Committee Meeting Minutes
Wednesday, February 12, 2020 Page 3 of 7
(c) Request for curb depression at the communal bicycle parking; and
(d) Request to install assistive listening devices and wheelchair and
adaptable seating spaces in the assembly/auditorium area; and
(e) Request for tactile indicators on proposed staircase and elevators;
and
(f) Request for automatic door openers at all public access entry points
of the proposed building; and
3. That the following Accessibility Advisory Committee comments regarding
the Site Plan Amendment Application, specific to the retirement
residency, be considered by staff:
(a) Request for a pool lift and ramp be installed for access to the pool;
and
(b) Request for accessible seating in the fire lounge; and
(c) Request for accessible equipment in the fitness centre; and
(d) Request for rest areas at all drop-off locations; and
(e) Request for allocated accessible spots at all customer service
counters; and
(f) Request for automatic door openers at all public access entry points
of the proposed building with actuator bars; and
(g) Request to have at least 20% accessible tables in any eating areas;
and
(h) Request to identify the snow storage area and barrier-free parking
spots.
Carried
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Wednesday, February 12, 2020 Page 4 of 7
2. Memorandum from Planner
Re: Application for Site Plan Approval (1st Submission), 125 Englehard
Drive, Luxury Railings Ltd., Plan 10328 Lot 45 Pt lt 46 RP 65R8036
Part 2, File Number: SP-2019-11
Staff gave an overview of the application noting that the request for comments
only pertains to the design of the first floor and exterior. The Committee
reviewed the site plan and discussed the accessibility standards to be
considered as part of the application.
Moved by Max Le Moine
Seconded by John Lenchak
1. That the memorandum regarding Application for Site Plan Approval (1st
Submission), 125 Englehard Drive, Luxury Railings Ltd., Plan 10328 Lot
45 Pt lt 46 RP 65R8036 Part 2, File Number: SP-2019-11, be received;
and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request for the exterior path width to be a minimum of 1,500 mm;
and
(b) Request to have rest and/or seating areas along the exterior path of
travel; and
(c) Request to have allocated accessibility spots at all customer services
counters, if provided in any office spaces; and
(d) Request for a public universal washroom on the main level with a
barrier-free path of travel; and
(e) Request to relocate barrier-free parking spots closer to the entrance;
and
(f) Request for automatic door openers at all public access entry points
of the proposed building including proper timed door delays.
Carried
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Wednesday, February 12, 2020 Page 5 of 7
3. Memorandum from Senior Planner
Re: Application for Official Plan Amendment, Zoning By-law
Amendment, and Draft Plan of Subdivision (3rd Submission), 306,
370, 434 & 488 St. John’s Sideroad West, File Numbers: OPA-2018-
01, ZBA-2018-02 and SUB-2018-02
Staff provided an overview of the application, and the Committee reviewed the
site plan amendment and discussed the accessibility standards to be
considered as part of the application.
Moved by Councillor Gilliland
Seconded by John Lenchak
1. That the memorandum regarding Application for Official Plan Amendment,
Zoning By-law Amendment, and Draft Plan of Subdivision (3rd
Submission), 306, 370, 434 & 488 St. John’s Sideroad West, File
Numbers: OPA-2018-01, ZBA-2018-02 and SUB-2018-02 be received;
and
2. That the following Accessibility Advisory Committee comments regarding
the Official Plan Amendment, Site Plan Amendment, and Zoning By-law
Amendment Application be considered by staff:
(a) Request to incorporate accessibility features, such as sensory and
active play components for any potential outdoor play spaces; and
(b) Request to have firm ground surface for any outdoor play spaces,
which is stable and has impact attenuating properties for injury
prevention; and
(c) Request for an adult fitness park equipment along any trails and
dedicated green space for meditation areas.
Carried
4. Memorandum from Accessibility Advisor
Re: Special Events Sensory Room/Space
Staff provided a brief overview of the memorandum and noted that feedback
from various organizations was received including comments on project
development, sensory room organization including adequate tools and
materials for the room, and potential support staff requirements. It was
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Wednesday, February 12, 2020 Page 6 of 7
mentioned that staff is working towards implementing the sensory room/space
at the Canada Day event.
The Committee inquired about the budget allocation for the sensory room
items, potential costs, and the support staff required and suggested involving
volunteers. Staff noted that breakdown of item costs and information regarding
adequate staff support would be brought forward to a future Committee
meeting.
Moved by John Lenchak
Seconded by Councillor Gilliland
1. That the memorandum regarding Special Events Sensory Room/Space be
received; and
2. That the comments and suggestions from the Accessibility Advisory
Committee regarding the Special Events Sensory Room/Space be referred
to staff for action as appropriate.
Carried
5. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
Staff provided a status update on the 2019 Capital Projects including details
on implementing hearing loops in meeting rooms, installation of pool pods at
community centres, installation of audible pedestrian signal at various
intersections, and noted that all projects are on track with the accessible
guidelines and requirements.
The Committee and staff discussed about the possibility of developing a
standardized design for accessible parks and discussed about conducting
accessibility audits at various Town facilities in the upcoming months.
Moved by Max Le Moine
Seconded by Matthew Abas
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
Carried
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Wednesday, February 12, 2020 Page 7 of 7
6. Informational Items
6. Memorandum from Accessibility Advisor
Re: 2019 Accessibility Compliance Report
Staff provided an overview of the 2019 Accessibility Compliance report noting
that the Town is currently non-compliant with the required standards and is
working towards fixing shortcomings. The Committee provided improvements
regarding the search engine and was encouraged to provide any further
improvements and accessibility concerns to staff.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding the 2019 Accessibility Compliance
Report be received for information.
Carried
7. Adjournment
Moved by Matthew Abas
Seconded by Max Le Moine
That the meeting be adjourned at 8:18 p.m.
Carried